Hiring a First-Time Undergraduate Student Employee

International student employees cannot be hired using Rapid Student Hire (RSH).  Please see the webpage on international hiring on the following link.  International Employees. 

For the majority of undergraduate students, you should be able to use Rapid Student Hire (RSH) to create Academic year student appointments, selecting either ANWS/SNWS (Non-Work Study Student) or AWS3/SWS3 (Work Study Student) as the hire template.

All new student hires must complete Undergraduate Payroll Forms via Docusign and complete, sign & date section 1 of the I-9 Employment Eligibility Verification form, presenting original, unexpired I-9 supporting documents to their employing department before RSH is processed.

REQUIRED STEPS FOR EACH NEW UGRAD EMPLOYEE

The employing department is responsible for:

  1. Providing the employee the Undergraduate Payroll Forms Dousign link
  2. Completing the I-9 form with the employee, reviewing the original, unexpired I-9 supporting documents
  3. Completing Section 2 of the I-9 form
  4. Submitting the completed I-9 form with copies of the supporting documents to the Office of Human Resources. I-9s should be delivered to Tami O'Malley in room 161 Whitmore Admin. Bldg. on Tuesdays between 8:00am - 12:00noon or 1:00pm - 4:00pm.

If you are unable to hire your domestic student using RSH – please:

  1. Provide the employee the Undergraduate Payroll Forms Dousign link
  2. Complete the I-9 form with the employee, reviewing the original, unexpired I-9 supporting documents
  3. Complete Section 2 of the I-9 form
  4. Complete a Student Personnel Action Form (SPAF) and upload the form here
  5. Submit the completed I-9 form with copies of the supporting documents to the Office of Human Resources. I-9s should be delivered to Tami O'Malley in room 161 Whitmore Admin. Bldg. on Tuesdays between 8:00am - 12:00noon or 1:00pm - 4:00pm.

All paperwork must be in HR by the Pay Friday before an employee’s start date in order to ensure timely payment.

I-9 Form Instructions

I-9 Information and Acceptable Documents

If you would like further information or training on RSH please contact us through AskHR, selecting the topic HR Direct Training.  If you think you are simply in need of a refresher on RSH please see Hiring a Student Employee Using Rapid Student Hire (video)

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