Hiring a 1st time International Undergraduate Student Employee

New International Student Employees:

  1. International Employees must bring their completed Undergraduate Employee Hiring forms to the Human Resources Employee Service Center (ESC) in 325 Whitmore. These forms include:
    • All original documents for their I-9 form, usually I-20 or DS2019, I-94 form (available here), and their unexpired foreign passport.
    • The printed Student Personnel Action Form (SPAF) completed by the employing department.
    • The completed Undergraduate Employee Hiring forms. The student should complete as much of the paperwork as possible before arriving, and the staff will assist them with any questions they have.
  2. When you first learn your department is hiring an international employee, create a Salesforce ticket in AskHR . Include the student's full name, Campus ID and please explicitly reference to SPRINTTAX in the case so we may start the required SPRINTAX CALCULUS process as quickly as possible. 
  3. International Students must also complete SPRINTAX CALCULUS Tax Compliance System (this is separate and in addition to the new employee hire packet forms):
  • International students must provide information to us by using SPRINTAX CALCULUS, the University’s secure online tax compliance system (for all non-US citizens, regardless of their tax residency status). This system is designed to allow non us citizens to provide UMass Amherst with their immigration and tax data. SPRINTAX CALCULUS is mandatory, as it determines tax residency, withholding rates, and income tax treaty eligibility.
  • Any/all tax status/immigration changes/extensions need to be completed via SPRINTAX CALCULUS, and their electronic Tax Summary Report, Required Forms and the Required Document Copies must be e-signed and uploaded to their SPRINTAX CALCULUS profile.
  • For more details about F-1 student employment information review the UMass Amherst International Program Office (IPO) F-1 Employment webpage.
  • For more details about J-1 student employment information review the UMass Amherst International Program Office (IPO) J-1 Employment webpage.
  • If an international employee indicates that they have not receive an email about SPRINTAX CALCULUS after you have requested their account be created, please email guernsey [at] umass [dot] edu (guernsey[at]umass[dot]edu) to create a Calculus record for the student.