MSP/MTA Calendar Year Faculty Paid Leave Accruals

After one year of service, full-time benefited faculty members on calendar year appointments receive three (3) paid personal days each January for use during the calendar year. Personal time is pro-rated according to the following schedule during the first year of covered employment:

           Start Date                   Personal Time
                                                  Awarded
           Jan. - Mar.                       24 hours
           Apr. - June                       16 hours
           July - Sept.                        8 hours
           Oct. - Dec.                         0 hours 

Full-time benefited faculty members on calendar year appointments accrue 6.76 hours of vacation time each pay period (2 weeks) not to exceed 22 days per year. One additional day a year shall be added to the vacation leave accrual upon the completion of five, ten, and twenty years of service, respectively. This accrual is pro-rated based on both your position’s full-time equivalency and amount of time paid.

Unused vacation leave earned can be carried over for use during the following year, but in no event shall the accrued vacation leave of a faculty member or librarian exceed 64 days. For bargaining-unit faculty members, any unused vacation leave that would exceed 64 days shall be forfeited.

Faculty members who have summer duties and who are on calendar-year appointments and who therefore accrue vacation shall be paid out for the accrued vacation time upon separation from the University or upon conversion to an academic-year appointment except under the following circumstances:

• The faculty member took on a temporary administrative role that came with a fixed-term calendar-year appointment, and the faculty member was offered an opportunity to use all of the accrued vacation before ending that appointment but chose not to take vacation; or
• The faculty member with accrued but unused vacation dies or is terminated during the course of a calendar-year appointment, or is retrenched/laid off. In such an instance, payment will be made in an amount equal to the accrued but unused vacation leave provided that no monetary or other allowance has already been made therefore. The Personnel Administrator may, upon request of the Appointing Authority of the deceased person, authorize the payment of such compensation upon the establishment of a valid claim, in the following order of precedence:
  • First: To the surviving beneficiary or beneficiaries, if any, lawfully designated by the person under the state employees' retirement system:
  • Second: If there is no such designated beneficiary, to the estate of the deceased. (M.G.L., Chapter 29, §31A).

Full-time benefited faculty members on calendar year appointments accrue 4.61 hours of sick time each payroll period (2 week) not to exceed 15 days per year or 960 hours in total. Sick leave accruals are pro-rated based on full-time equivalency and amount of time paid.

Sick leave may be used in the following conditions:

1. When a member is unable to perform their duties due to illness or injury;
2. When, through exposure to contagious disease, the presence of the bargaining unit member at their work location would jeopardize the health of others;
3. When appointments with licensed medical or dental professionals for purposes of medical treatment or diagnosis of an existing medical or dental conditions cannot reasonably be scheduled outside of normal working hours;
4. When a bargaining unit member is an active participant in an approved alcohol or narcotics counseling service program; and
5. When a bargaining unit member is on approved parental leave in accordance with MSP collective bargaining agreement Article 27.3.5.
6. Upon notice to their Department Chair/Head and, if requested, submittal of a physician’s statement , use five days of their sick leave or the MSP sick leave bank for the purpose of caring for the spouse, child, foster child, stepchild, parent, stepparent, brother, sibling, grandparent, grandchild of either the bargaining unit member or their spouse, person for whom the bargaining unit member is legal guardian, or for a person living in the bargaining unit member’s immediate household who is seriously ill. A bargaining unit member may apply to use additional sick leave time from their sick leave or the sick leave bank for these purposes.

Full-time bargaining unit members and part-time bargaining unit members with appointments of 50% time or more shall be granted a leave of absence with pay for a maximum of five days upon evidence satisfactory to the Administration of the death of a family member, or for a person for whom the bargaining unit member is primarily responsible for making funeral arrangements. Family is defined to include the bargaining unit member’s significant other; a relation by blood, marriage, or adoption; and/or a person living in the immediate household of the bargaining unit member. Bereavement leave for other loved ones may be approved at the discretion of the Department Chair/Head and Dean or equivalent administrative officials. This leave may be used, at the option of the bargaining unit member, within 30 calendar days from said death. Alternatively, the leave may be used to attend the funeral or memorial service occurring within one year of said death.