Complete hiring process

PageUp & Recruiting Process Module: Part 5

Additional Resources

• Hiring forms for new employees.
• Onboarding.
• See ePAF and HR Direct support for completing the hire outside of PageUp.

Search Record Retention

• Search records must be kept for a period of (3) years. The time is measured from the time the record was created or from the time of the personnel action associate with that record, whichever is later.
• If an applicant is selected for hire, the record retention period would be calculated from the date of selection rather than the date of application.
• Record Keepers are responsible for maintaining search documentation.
• Records should be kept in a manner where they are easily and readily accessible should the University ever be audited by the OFCCP.
• See the UMass Amherst Public records - Record Retention and Disposition Schedules website.
• Talent Acquisition recommends search committees and interview panels keep search records in a SharePoint folder. Visit UMass IT to learn more.

Documents to Keep

• Records relating to accommodations.
• Position descriptions.
• Position postings and advertisements.
• Hire and Offer Logs
• Reasons for Non-Selection/Hiring Memos.
• Physical Examinations.
• Applications and resumes.
• Interview notes (electronic and handwritten).
• Tests and tests results (if applicable).
• Emails pertaining to the search.