Undergraduate Employee Hiring Forms

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For a new or returning student that has not worked on campus payroll within the last year. (Domestic students only)

1. Instruct the student to complete the payroll forms using the new UG Docusign Link and to notify you once they have done so.
2. Next student completes I-9 form - 2026-2027 hard copy with hiring department, providing original, unexpired I-9 supporting documents.
3. Department completes section 2 of the I-9 form (including date of hire), taking copies of front & back of original supporting documents (if the document is a US passport, make a copy of the picture and barcode page.)
4. Once the hiring department certifies the I-9 form, they can enter the student into rapid student hire, then write the employee ID number and “UG” on the top right hand corner of the I-9 form. Once entered the hiring department can deliver the completed forms to Tami O’Malley in room 161 Whitmore Administration Building on Tuesdays between 8:00 am -12:00 pm and 1:00 pm - 4:00 pm

For International students

1. Instruct the student to complete the payroll forms using the new UG Docusign Link and notify you once they have done so.
2. Hiring department provides a hard copy I-9 form - 2026-2027  to the student and instructs them to complete I-9 section 1.

3. Student brings I-9 form with their original, unexpired I-9 supporting documents to the HR Employee Service Center during their hours of operation (www.umass.edu/hr/benefits-and-pay/human-resources-employee-service-center).

   Please note: the student must bring the hard copy (not digital) of their documents. Students can print copies of their I-94, I-20 or DS-2013 in the Library (www.umass.edu/it/uprint).

4. Hiring department completes the SPAF and uploads to Upload UGRAD SPAF FORM here.