IALS Conference Center
General information:
- The IALS Administrative Office has priority over the use of the rooms.
- Priority of room reservations requests will be given to the IALS Centers, Core Facilities, IALS related events.
- Student use of the room is not authorized. Students must go through a designated departmental representative who is responsible for opening and closing the room as well as the state of the room. Reservations are only accepted from the designated department representative.
- Potential bumping from the rooms to accommodate important IALS or site visits and/or events should be anticipated. If bumped, it is the responsibility of the person being bumped to acquire another location.
- As there is great demand for our facility, we advise advertising your event only after receiving confirmation of availability.
Costs:
If you will be bringing food / drink in to the room (including using Campus Catering), and / or have over 20 people in the room, you are required to provide us a copy of Facilities’ Indoor Event Support Request form prior to your event confirmation.
- Under “description of events needs” please request custodial staff cleaning after event. If you plan to rearrange the room-setup, please also request tables and chairs breakdown and reset.
Facilities will be charging fees based on their established rates. By bringing food into the room or having 20+ people, you are consenting to these charges.
- It is suggested that you budget $60 for your room, however, it may be more or less depending on what your event requires.
Once you receive notice that your room is available, your reservation will be pending upon completion of the Facilities form. Please forward the Facilities form to lsl-bookings@@umass.edu.
To request a room:
Please make your request at a minimum of three weeks prior to the event. We will accept reservations a maximum of six months prior to the event. No recurring meeting requests will be approved.
If you will be bringing food / drink into the room (including using Campus Catering), you are required to provide us a copy of Facilities’ Indoor Event Support Request form prior to your event confirmation.
If your event is on a weekend, please coordinate with IALS Facilities Manager Shane Duclos (sduclos@umass.edu) to ensure that building access / clean-up are available.
By submitting the Room Reservation Form, you agree to all terms and conditions for use of the rooms.
You will receive notification of availability within 72 business hours of request, your request will be pending completion of the Indoor Event Support Request form if applicable.
Once you receive final confirmation of your reservation, please submit a request for access to your room through https://umass-ials.tikkit.us.
AV / IT support:
If IT support is required for your meeting, please submit a ticket with UMass IT Enterprise Desktop Support directly at eds@umass.edu and include IALS in the subject line.
UMass Amherst students, faculty, and staff may use SPIRE to create temporary accounts for visitors who need to access the UMass wireless network. Visit the UMass IT website for details and instructions on setting up your account: umass.edu/it/support/spire/wireless-access-guests
Organizers of the event who need group access to the UMass wireless network need to email UMass IT at groupwirelessrequest@it.umass.edu at least 48 hours in advance of the event. Please specify the dates, the times, and how many people who will be needing wifi access.
During your reservation:
- Conference room tables should not be moved unless authorized by the IALS Administrative Staff.
- Chairs should be returned to their original position and pushed in neatly.
Any violation of the aforementioned guidelines, as well as any repair, replacement and/or cleaning fees will be charged to you if necessary.
By submitting the Room Reservation Form, you agree to the above terms and conditions for use of the rooms.
Please contact lsl-bookings@umass.edu with any questions.
Room Reservation Form
By proceeding, I agree to the above terms and conditions for use of the room(s).
Room Reservation Form
(Please use this request form to book a conference room.)
Room Number | Capacity | Equipment | |
---|---|---|---|
S320E | 16 | Video Conferencing Audio Conferencing Table Microphones |
|
S330 | 40 | Video Conferencing Audio Conferencing Echo360 Lecture Capture Lapel Microphone Handheld Microphone |
|
S340 | 40 | Video Conferencing Audio Conferencing Echo360 Lecture Capture Lapel Microphone Handheld Microphone |
|
S330-340 Combined | 80 | Video Conferencing Audio Conferencing Echo360 Lecture Capture Lapel Microphone Handheld Microphone |
|
S320 Hospitality & Poster Space |
Some seating Sink and refrigerator |
||
S350 Hospitality & Poster Space |
Some seating Sink and refrigerator |
||
S350A | 16 | Video Conferencing Audio Conferencing Table Microphones |