Personnel and Finance

HFA’s Personnel and Finance—located in Room E502 Suite, South College, 150 Hicks Way—provides central support across all departments and programs within the college. This support includes: budget preparation and monitoring, graduate assistantship reports, undergraduate student appointments, expense analysis and reports, payroll projections, and other duties related to budgeting and finance.

The Personnel and Finance Office serves as a central shared service for departments and programs within the college, providing services related to purchasing such as: expense reports, invoicing, pro-card management, travel preparation, vendor setup and administration, purchase orders as well as to serve as liaisons between the Controller’s Office and departments.

 

Business Expenses Forms
Explore the Forms & Prior Approval Matrixes and all related invoices to the Business Office when paying for food, meals, and entertainment expenses.

Travel Reimbursements

The Pre-Travel Authorization Form will be replaced with the online Travel Registry website.

Converting International Currencies

  • Travel reimbursements are made in US dollars. Foreign currencies are converted using the rates here.
  • Travelers will be reimbursed using the currency rates that were in effect during the time period of the travel.
  • Use of the University's Pro Card eliminates the need to calculate international currency conversions and generally reflects favorable exchange rates.
  • Original itemized receipts including proof of payment are required for reimbursement. If a receipt does not include the last four digits of a credit card, a credit card statement or cancelled check may be submitted for proof (please redact all but the last four digits of any statements or checks submitted).

Domestic Per Diem

  • Domestic Meals Per Diem can be calculated on the GSA website.
  • The mileage rate is $0.54 per mile effective January 1, 2016

International Per Diem Rates

Visit the Defense Travel Management Office (DTMO) website for more information.

Procard, department and travel cards are being replaced with one bank card. This bank card will be attached to one SpeedType and Account, preferably on a Non-Sponsored chartstring. The account number to use for the new bank card would depend on what you’re using the card for. Some cardholders use the card primarily for supplies while others use it for both supplies and travel. It is recommend cardholders use the account code which you would expect to use most, to reduce the need for reallocation. If the card is being used for mostly supplies, the most commonly used account code is 742992. This card will require more reallocation due to the fact that it’s one card being used for employee travel, non-employee travel and supply purchases. List of account codes.

In 2018, the Pre-Travel Authorization Form was replaced with the online Travel Registry website.

Converting International Currencies

  • Travel reimbursements are made in US dollars. Foreign currencies are converted using the rates here.
  • Travelers will be reimbursed using the currency rates that were in effect during the time period of the travel.
  • Use of the University's Pro Card eliminates the need to calculate international currency conversions and generally reflects favorable exchange rates.
  • Original itemized receipts including proof of payment are required for reimbursement. If a receipt does not include the last four digits of a credit card, a credit card statement or cancelled check may be submitted for proof (please redact all but the last four digits of any statements or checks submitted).

Domestic Per Diem

  • Domestic Meals Per Diem can be calculated on the GSA website.
  • The mileage rate is $0.54 per mile effective January 1, 2016

International Per Diem Rates

Visit the Defense Travel Management Office (DTMO) website for more information.