Commonwealth Honors College Events Hall
Commonwealth Honors College (CHC) allows the reservation and use of the CHC Events Hall for academic and co-curricular events compatible with the University’s academic mission.
No fee will be charged by the Honors College to campus groups for use of the CHC Events Hall. Non-academic events or events with possible attendance of 150 or more will not be allowed.
Groups reserving the CHC Events Hall are not allowed to do their own set-up or breakdown of the space. The organizer must contact Facilities & Campus Services (FCS) and Classroom Technology Services (CTS) as directed below for furniture set-up and audio-visual equipment or technology needs. The Honors College will require confirmation of the request submitted to FCS and CTS, before confirming the reservation.
Signature Programming at Commonwealth Honors College
Commonwealth Honors College offers signature programs throughout the year providing exclusive opportunities to gain insight into cutting edge scholarship, to foster global perspectives and diverse viewpoints, and to promote dialogue about contemporary issues.
Learn about Honors Events Signature Programming
Availability
The CHC Events Hall is available for use by campus groups from 8:00 a.m. – 11:00 p.m. on weekdays and 8:00 a.m. – 11:00 p.m. on weekends.
Priority Groups and Programs
- Commonwealth Honors College and its Residential Community (CHCRC) programs take priority over other requests.
- This may require, on occasion, the rescheduling of campus group events.
Reservation Process
The Honors College has established these guidelines for the use of the CHC Events Hall to preserve the integrity of the space and its furnishings.
- Reservations requested before a semester starts will be held until the first day of classes to ensure that the Commonwealth Honors College and its Residential Community (CHCRC) programs are in place to minimize any rescheduling.
- Requests for use of the CHC Events Hall should be submitted well in advance of the planned event to ensure space availability.
- Please review the Reservations Policies below before submitting your request.
Submitting a CHC Events Hall Reservation Request for use of the CHC Events Hall will constitute your agreement to abide by the Reservation Policies.
Steps for Requesting Reservation
- chceventshall [at] umass [dot] edu (Contact the Honors College) to check availability for the event. Please specify the date, event time, set up and break down times, estimated number of attendees, and a brief description of the event.
- Once you receive confirmation that the room is tentatively held for you, you are responsible for the following:
- Submit a Facilities & Campus Services (F&CS) Indoor Event Support Request to arrange for setup, breakdown, and cleaning services (required) and expect a confirmation of the arrangements.
- When you receive a work task number assigned to your indoor event support request from F&CS (this can take several days) chceventshall [at] umass [dot] edu (forward the F&CS confirmation email to the Honors College).
- NOTE: If CHC does not receive your email with the F&CS assigned task # within 96 hours (4 days) of your event date, CHC will cancel the tentative reservation.
chceventshall [at] umass [dot] edu (Check in with the Honors College via email) if you have any questions on your reservation confirmation status.
chceventshall [at] umass [dot] edu (Request a Reservation)
Reservation Policies
Responsibility for Arrangements
All event arrangements are the responsibility of the campus group reserving the space, including room set-up and breakdown, and audio-visual services through Classroom Technology Services (CTS).
Furniture may not be removed from the CHC Events Hall by anyone other than Facilities & Campus Services.
Custodial Service
Custodial service is required for ALL events and the campus group is responsible for payment of all related fees. The need for custodial services must be noted on the Indoor Event Support Request to Facilities & Campus Services.
If an event is canceled, the campus group is responsible for notifying Facilities & Campus Services and assumes responsibility for any custodial fees associated with a late cancellation notice.
The campus group is also responsible for ensuring that all their program materials are removed from the CHC Events Hall at the conclusion of their event.
Food and Beverage Service
Food and beverages are allowed to be served in the CHC Events Hall. Full-service catering is only allowed using Campus Catering. Other vendors may be used as long as the vendor only delivers with no setup or cleanup.
Crowd Management
Any event organizer or sponsor planning an academic event with a possible attendance of 100 or more to be held in the Event Hall shall comply with all University Crowd Manager Program requirements. Event organizers should msteele [at] ehs [dot] umass [dot] edu (contact Maryanne Steele) to determine if crowd managers are necessary during an event. to ensure the correct number of Crowd Managers are specified, and to arrange for a Fire Safety Officer to meet and review the Fire Safety systems with the Crowd Manager.
Responsibility for Damages
Campus groups will be charged actual costs for any breakage, damage or loss of property associated with their event. This includes, but is not limited to, replacement of missing property, carpet cleaning, or repair of damaged furniture, equipment, windows, and building fixtures.
Lost Items
Commonwealth Honors College is not responsible for any items lost or stolen during a campus group event.