New Graduate Student Employees

New Graduate Student Employees

All graduate student employees must complete and submit the documents listed below to Human Resources at least two weeks before their assistantship starts. Adhering to this timeline will help ensure that your appointment as a graduate assistant is processed in a timely manner and that you receive a paycheck on the first scheduled pay date.

Please follow the procedure outlined below if you are one of the following:

  • A graduate student who will be employed on the University payroll for the first time
  • A returning graduate student employee who has not worked at the University for a year or more
  • A graduate student employee whose work authorization has expired

Payroll Form

Please complete all payroll forms and submit them in-person or via mail to Human Resources.

I-9 Form

Please complete the I-9 Form (Employment Eligibility Verification) using one of these options:

Via UMass Human Resources

Students living on or near campus should simply stop by UMass Amherst Human Resources (HR) with their original, unexpired supporting documents (for international students, this includes a printed copy of their most recent I-94 Form) to complete the I-9 Form. Students currently living outside the United States (including international students) should bring the above documents to Human Resources immediately upon their arrival in the Amherst area.

Via Notary Public

Students living off-campus but in the United States may complete the I-9 form through a notary public. To do so, please bring your original, unexpired I-9 supporting documents (including a printed copy of your most recent I-94 Form if you are an international student) to a notary public, complete section 1 of the I-9 form in the presence of the notary, and have the notary complete section 2. Upon completion, the I-9 form, completed attachments, and copies of I-9 supporting documents, and completed payroll documents should be mailed to Human Resources.

Via the CUPA I-9 Consortium

Students living off-campus but in the United States may also submit their I-9 forms through the CUPA I-9 Consortium by bringing their original, unexpired I-9 supporting documents (including a printed copy of your most recent I-94 if you are an international student) to the HR office of a participating college or university. Upon completion, the I-9 form, completed attachments, and copies of I-9 supporting documents, and completed payroll documents should be mailed to Human Resources.

Questions and Additional Resources

Questions regarding any aspect of the hiring packet for NEW graduate student employees should be directed to one of the following individuals:

Visiting or Mailing Forms to HR

Human Resources is located in Room 325 of the Whitmore Administration Building and is open during normal business hours Monday-Friday from 8:30 AM-5:00 PM. If you are submitting your I-9 and payroll forms by mail, please use the following address:

University of Massachusetts Amherst
181 Presidents’ Drive
325 Whitmore Administration Building
Amherst, MA 01003
Attn: Graduate Student/Human Resources