The University of Massachusetts Amherst is a state university within the Commonwealth of Massachusetts established under Chapter 75, as amended, and Chapter 142 of the Acts of 1991.
Proposals:
c/o Office of Pre-Award Services
Venture Way Center, 100 Venture Way, Suite 201, Box 16
Hadley, MA 01035-9450
@email
Phone 413-545-0699
Fax 413-545-1202
Awards:
c/o Office of Post-Award Management
Venture Way Center, 100 Venture Way, Suite 201, Box 7
Hadley, MA 01035-9450
@email
Phone 413-545-0442
Fax 413-545-1595
The university is tax-exempt under section 115 of the Internal Revenue Code and/or under the doctrine of intergovernmental tax immunity.
Massachusetts General Laws Chapter 75 (as amended), Sections 1 and 11.
Authorized Representative: (Authority to accept grants, execute contracts for Sponsored Programs, and sign/submit proposals)
Alene Denson, Director, Office of Post-Award Management (OPAM)
OR Kristy Reese, Director, Office of Pre-Award Services (OPAS)
OR Kathryn Ellis, Director, UMass Innovation Institute (UMII)
2nd Congressional District of Massachusetts, Hampshire County (MA-002).
| Federal Employer Identification Number | 043-167-352 |
| FEIN (HHS Proposals ONLY) | 1043167352B5 |
| State Vendor Code | VC6000178133 [AD001] |
| Federal Supply Code / CAGE Code | 1KVP4 |
| NSF/UM/Amherst Institution Code | 0022210000 |
| DUNS Number / CCR # | 153926712 |
| UEI (Unique Entity Identifier) # | VGJHK59NMPK9 |
| ASAP Recipient ID | 1125882 |
| Institution Human Subject Assurance ID# | FWA00003909 |
| Institution Animal Welfare Assurance ID# | D16-00337 |
| NAICS Code - Colleges, Universities, and Professional Schools | 611310 |
| NAICS Code - Research and Development in the Social Sciences and Humanities | 541720 |
| SAM Registration | Expires 3/6/2025 |
Department of Health and Human Services (DHHS)
Edwin Miranda, HHS Representative
26 Federal Plaza, Rm. 41-122
New York, NY 10278
Phone (212) 264-2069
Office of Naval Research (ONR), Draper
495 Summer Street, Room 103
Boston, MA 02210-2109
Phone: 617-753-4640
Use the university’s predetermined Facilities and Administrative (F&A) Cost Rates as applicable to the sponsor, project type, and whether project is on- or off-campus to calculate the indirect cost rate for all research proposals submitted within each applicable period, unless the sponsor has a published policy requiring another F&A rate.
Federal Rates
See the Controller's Office for Federal Negotiated Indirect Cost Rate Agreement (NICRA) with the Department of Health and Human Services (DHHS) dated 9/9/2022 (currently in effect).
Indirect Cost Rate Summary
The following Indirect cost (IDC) rates apply unless published sponsor guidelines require otherwise.
| Sponsor Type | Project Type | On-campus Rate | Off-Campus Rate |
|---|---|---|---|
| Federal MTDC - Research (including DOD Grants submitted via Grants.gov) | Research | FY24 61% FY25 61.5% FY26 62.5% and thereafter | 26% |
| Federal MTDC - Research Contracts (DOD Contracts ONLY) | Research | FY24 63% FY25 63.5% FY26 64.5% and thereafter | 28% |
| Federal MTDC - Instruction | Instruction | 50% | 26% |
| Federal MTDC- Other Sponsored Activities | Other | 32% | 26% |
| Federal MTDC - SBIR/STTR Phase 1 | Research | 26% (or 28% if DOD) | 26% (or 28% if DOD) |
| Federal MTDC - SBIR/STTR Phase 2 | Research | Same as federal (or DOD) Research rate, on-campus | N/A |
| Industry and Non-Mass. gov’t. agencies - MTDC | All | Same as federal Research rate, on-campus | Same as federal Research rate, off-campus |
| Foundations and non-profits | All | 20% TDC | 20% TDC |
| Commonwealth of Mass. & local gov’t. agencies | All | 26% MTDC | 26% MTDC |
| Unrestricted grants ($1000 & over) | All | 10% TDC | 10% TDC |
- Modified Total Direct Costs (MTDC): Base is calculated as follows: Modified total direct costs, consisting of all direct salaries and wages, applicable fringe benefits, materials and supplies, services, travel and up to the first $25,000 of each subaward (regardless of the period of performance of the subawards under the award). Modified total direct costs shall exclude equipment, capital expenditures, charges for patient care, rental costs, tuition remission, scholarships and fellowships, participant support costs and the portion of each subaward in excess of $25,000. Other items may only be excluded when necessary to avoid a serious inequity in the distribution of indirect costs, and with the approval of the cognizant agency for indirect costs.
- Total Direct Costs (TDC): Calculate indirect costs on total direct project costs.
- Tuition Charges are always excluded from indirect cost (IDC) calculations.
- More information on Indirect Costs
Fringe benefits applicable to direct salaries and wages are treated as direct costs. They are the rates identified in the Massachusetts Statewide Cost Allocation Plan. This rate is comprised of Group Insurance and Retirement. The combined rate must be applied to all benefited personnel on any awards. See Current Fringe Rates. Fringe rate details are posted by the Budget Office.
Effective 7/1/2024 the FY2025 academic year GEO Graduate Tuition charge to grants with a proposal date of July 1, 2017 or later, will increase to $15,915 per GEO FTE on a single account, equal to 100% of in-state graduate tuition. The rate is assessed for all grad appointment types for GEO members during FY2025. As outlined in Article 2 of the GEO/university contract, a full-time FTE is equal to 760 hours or more of employment for the year. If the student is employed on more than one project, the charge is pro-rated to each project based on the number of hours worked on each project. Summer appointments are not subject to tuition charges. Tuition Charges are exempt from indirect costs calculations. For proposals on or after July 1, 2017, the same COLA should be applied to all applicable budget items, including salaries and tuition charges. Please note: grants and contracts with a proposal date prior to July 1, 2017 will be charged $14,738 per GEO FTE In FY2025 and continue to see an annual increase of 5% to their tuition charge until the charge is equal to the in-state graduate tuition rate.
| FY2025 | Proposal Date prior to July 1, 2017 | FY2025 | Proposal Date on or after of July 1, 2017 |
|---|---|---|---|
| % increase | Annual Charge | $ increase | Annual Charge |
| 5% | $14,738 | $388 | $15,915 |
Please see the Tuition Charge policy on the Financial and Cost Analysis page on the Controller's website for additional information. Current rates are posted on the Budget Office website.
For Cost Sharing of tuition credit, if allowable under federal Cost Accounting Standards, (see Cost Share Requirements & Procedures) use the blended rate of $2,500 per RA semester.
If a COLA is applied to the budget, the same COLA should be applied to all applicable budget items, including salaries, campus charges such as those for Centralized Core Facilities, and tuition charges. For more information, see: Cost of Living Adjustment.
Senior personnel: Principal Investigators and senior/key personnel are subject to the Minimum Effort on Sponsored Projects Requirement, which requires 1% minimum effort for each project year on all federally-funded awards. See the MSP contract for salary floors and promotional increase amounts.
Post-doctoral fellows: The current Postdoctoral Researchers Organizing (PRO) contract in effect from 9/1/2023 through 8/31/2026 requires minimum salary floors based on experience level. Appointing authorities may continue to compensate postdocs at salary rates above the salary minimum at the time of appointment, reappointment, anniversary date, and/or as a merit increase at any time.
| Years of Experience | Current Minimum Salary | July 2024 | September 2025 |
|---|---|---|---|
| 0-2 | $52,024 | $61,008 | $62,838 |
| 3-4 | $55,033 | $64,356 | $66,287 |
| 5+ | $59,178 | $68,964 | $71,033 |
Graduate Research Assistants: Minimum hourly rates are negotiated by the Graduate Employee Organization (GEO). The current campus minimum hourly rate is $32.66 per hour. See more information about Graduate Assistantships.
Undergraduate student appointments (or Graduate Hourly positions): Commonwealth of MA minimum wage laws apply. Effective January 1, 2023: $15.00/hour
Congress restricts the amount of direct salary paid to an individual under an HHS grant, cooperative agreement, or applicable contract to a rate no greater than Executive Level II of the 2024 Executive Schedule Pay Table.
Effective January 1, 2024, the Executive Level II salary cap level is $221,900. NIH announced the 2024 level and provided example salary calculations in a January 29, 2024 Guide notice.