The University of Massachusetts systemwide travel policy for UMass employees requires pre-travel authorization, including with additional prerequisites for both travel to High-Risk Destinations and travel with university devices and data. All pre-travel authorization requests for international travel must be submitted at least three weeks prior to departure date. For more information, visit the UMass President’s Office Travel & Expense Program.
Pre-Travel Review and Approval Process for International Travel
Instructions for Registering International Travel
- Submit a 'Pre-Travel Authorization - International Travel Request' in Concur
- Upon submission of the Travel Request, return to the Concur homepage and click on the 'International Pre-Travel Form' in the 'Company Notes' section
- Fill out and submit the 'International Pre-Travel Form'
- You will receive an email from Kuali Build with a receipt of completion
- Based on your destination(s), the Travel Request will be reviewed by a combination of Export Control, IT, the Office of Global Affairs' Safety & Security team, and the High-Risk Review Committee
- If your travel does not include a high-risk destination, Export Control and IT will review the Travel Request
- If your travel includes a high-risk destination, Export Control, IT, the Office of Global Affairs' Safety & Security team, and, if needed, the High-Risk Review Committee will review the Travel Request
- If needed, your Travel Request will be sent back to you for edits
- You will receive two approval notifications, one from Kuali indicating that your International Pre-Travel form has been approved AND one from Concur saying that your Travel Request has been approved
Travel Registration Systems
All university-related international travel is required to be registered, per the university Travel Policy. Properly registering your travel abroad facilitates access to emergency international travel insurance and assistance in an emergency abroad.
Faculty, Staff, and Graduate Students
Concur - Faculty, staff, and graduate students should use Concur to submit pre-travel authorization requests, required for all international travel.
Healix - This resource allows for location-specific security alerts and information. Make sure you properly register by submitting your request in Concur to get access to these services.
Undergraduate Students
Via Trm - All undergraduates traveling abroad on university-related travel (study abroad, student group travel, etc.) must register on Via TRM. Contact @email with questions.
For more information, review the Travel and Expense program.
For questions about obtaining a visa for foreign travel, see this resource.