Surplus Equipment FAQs

It is University policy, in conformance with State Comptroller regulations, to track and record the purchase, transfer and disposition of all University property valued at $1,000 or more. Use of the Surplus Equipment Disposal (SED) or Surplus Property Sales (SPS) Form is essential if the University is to maintain the required inventory system to monitor and ensure the appropriate use of taxpayer resources. All property valued at $1,000 or greater which is intended to be discarded or transferred to another department must be listed on one of these forms regardless of the presence of a UMA barcode. Equipment bearing a UMA barcode must be listed with the barcode number. For all other items, a description must be provided along with the quantity. These policies and procedures are administered by the UMass Controller’s Office. The Office of Waste Management has been designated as the organization responsible for surplus property transfers and disposal, and cooperates with the Property Office by both requiring the use of the SPD form upon pickup, transfer or disposal of surplus property.

OWM is not permitted to transfer or dispose of equipment governed by the University policy without such transfer and disposal having been properly initiated with a Surplus Equipment Disposal or Surplus Equipment Sales Form.  In the absence of proper authorization to transfer equipment - OWM staff cannot be certain that they are removing equipment that was intended for disposal rather than just placed in a hallway for temporary storage.