Whenever possible — and depending on whether their audience is internal or external — documents should either be shared internally, converted to web content, or removed.
Documents for Internal Audience
SharePoint, which is available as a part of the university’s Microsoft 365 suite, is the best solution for internally sharing documents. It is supported by the Office of Information Technology (IT).
SharePoint makes it easy to collaborate by allowing you to share and manage content, knowledge, and applications. SharePoint’s integration with the Microsoft 365 suite, including commonly used applications like Teams and Outlook, makes it an ideal fit for groups working within Ecosystem.
Documents for External Audience
If you are uploading documents on your Ecosystem site to make them available externally, a document cover page is required. A document cover page serves as a gateway to a document, and gives visitors details (e.g., file size) before downloading the file.