Frequently Asked Questions

UHS serves UMass Amherst students, faculty and staff, along with their spouses, domestic partners and dependents.

• UMass students can use UHS regardless of insurance.
• Faculty, staff and family members of UMass community members with HMO insurance plans that have UHS in-network should designate a UHS primary care provider (PCP) before seeking urgent treatment or primary care at UHS. Those with PPO plans UHS accepts can use UHS without designating a UHS PCP. Learn more: UHS for UMass Employees

Ill or injured visitors can be seen at UHS on a fee-for-service basis.

All full-time college students in Massachusetts are required to have health insurance, and all services at UHS are billed to insurance. Students taking 5+ credits and/or who have the Student Health Benefit Plan (SHBP) do not pay copays or coinsurance for provider visits at UHS! These are covered by your student fees.

For students with the SHBP, most services at UHS are covered at no additional cost to you. Exceptions include pharmacy copays and ultrasounds.

For patients with other insurance, whether and how much you will pay out of pocket depends on your insurance plan, the service(s) you utilize, and whether UHS is considered in-network or out-of-network with your plan. You may be charged for health care you receive at UHS until your family meets their annual deductible.

For more information, call the customer service number on the back of your insurance card, or call UHS Patient Services: (413) 577-5192.

• Option 1: Call (413) 577-5101
• Option 2: Join the Request an Appointment Callback Queue in the UHS QLess Kiosk. You’ll get a text with your estimated wait time, and another text when the receptionist is about to call you. Be sure to answer your phone!
• Option 3: Certain limited appointment types can be self-scheduled in the UMass Patient Portal. Currently, asymptomatic STI screening, immunization appointments, and follow-up allergy injections can be self-scheduled. Additional appointment types are coming soon!

1. Log in to the UMass Patient Portal
2. Under University Health Services, click “Get Started”
3. In the sidebar menu, click “Appointments”
4. Choose appointment type from the drop-down menu
5. Select date and time to schedule your appointment

Yes. Patients who need same-day urgent treatment without an appointment can join the Urgent Treatment Clinic virtual waiting room. You will receive a text message when it's your turn to check in at UHS.

In a life-threatening emergency, call 911 for ambulance transportation to the hospital, or go to the nearest emergency room. UHS does not have an emergency room.

Appointments are not necessary to use the UHS Pharmacy, use Optical Services, or meet with Patient Services or Student Immunization Program staff.

UHS is located on campus in the Central Residential area, across the street from Franklin Dining Commons. We have a free patient parking lot. Several PVTA bus stops (Studio Arts, Morrill, Grayson - Orchard Hill) are about a 5 minute walk from UHS. There is also a free shuttle from campus locations to UHS; call (413) 577-7425 to schedule a ride.

Yes, you can call (413) 577-5229 after hours and be connected to our clinical answering service. A UHS provider is on-call 24/7.

In a life-threatening emergency, call 911 for ambulance transportation to the hospital, or go to the nearest emergency room. UHS is not an emergency room.

• To transfer out, call your home pharmacy and tell them you want to transfer your prescription. Give them our phone number and they will call us to transfer your prescription out.
• To transfer in, visit our pharmacy or call us at (413) 577-5030 so we can get the information needed to call your home pharmacy. We will contact them and fill your prescription within 48 hours.

• Call the pharmacy and speak to us directly: (413) 577-5030,
• Request a refill online, or
• Visit the pharmacy and request a refill in person. 

Laboratory Fall & Spring Semester Hours: Monday-Friday, 8 a.m. to 6 p.m.

Radiology Fall & Spring Semester Hours:

• Monday-Thursday, 8 a.m. to 7 p.m.
• Fridays, 8 a.m. to 6 p.m.
• Weekends & Holidays, 11 a.m. to 5 p.m.

Laboratory & Radiology Summer & Winter Intersession Hours: Monday-Friday, 8 a.m. to 5 p.m.

That depends on your insurance. You may have anywhere from 12 to 40 or more covered visits.

The PT department tries to keep track of this but it's always good to check in.

For students, no, there is no co-pay for your PT visits at UHS. For faculty and staff, this would depend on your insurance.

1. Log in to the UMass Patient Portal
2. Under University Health Services click “Get Started”
3. In the sidebar menu click “Messages”
4. Click “Compose,” then select your provider from the drop-down menu in the “To” field

Current patients can request their medical records on the UMass Patient Portal. Former patients and parents of pediatric patients must request medical records in writing. Visit our Medical Records web page for detailed instructions.

Mail or fax your records to the Medical Records office or drop records off at the UHS front desk. If you have any questions about medical records, call (413) 577-5114.

Medical Records Fax: 413-577-5440

Medical Records Mailing Address:

University Health Services
150 Infirmary Way
Amherst, MA 01003-9288
Attn: Medical Records

The UMass Patient Portal pulls information from SPIRE, so if your information on the portal needs to be corrected, you can update your SPIRE information by following these steps. (Non-UMass-affiliated patients who do not have SPIRE accounts must contact UHS Patient Services at 413-577-5192 to correct their information.)

1. Login to spire.umass.edu
2. Click Profile tile, then expand the My Personal Information menu.
   1. To update your address, click “Addresses.” The address listed in your medical record is the one listed under “Mailing Address” in SPIRE.
   2. To update your phone number, click “Email & Phone.” The number designated as “Preferred” is the one that will appear in your medical record.
   3. To update your name, click "Names." On this page, you can add or edit your Preferred/Chosen Name, which will appear in your medical record in parentheses next to your legal name.

Any updates you make in SPIRE may take up to 24 hours to appear in the UMass Patient Portal.

Login to the UMass Patient Portal and complete the Communication Permission Form to let us know who we are allowed to share your health information with. If you need to make changes to this form, call the Nurse Triage Line: (413) 577-5229. A nurse will delete your existing form and you will be able to complete a new form on the portal.

If you receive healthcare services at UHS, your insurance provider may send an Explanation of Benefits (EOB) or Summary of Payment (SOP) to the insured person’s address. The EOB may list the date of the visit, the cost of the visit, the health care provider or visit location, and the type of service or visit.

If you have the Student Health Benefit Plan (SHBP), services are 100% covered, and no EOB will be sent.

If you are covered under a family member’s Massachusetts-based health insurance plan, the PATCH Act allows you to choose how and where your health insurance company sends your EOB. Here’s how:

1. Find your policy number located on your health insurance card.
2. Call the customer service number on your health insurance card and request that the EOB be sent to a different address or that you want to receive the form online. You can request that the EOB not be sent at all if you have no out of pocket costs.
3. Fill out a request form in writing or online if required by your health insurance plan.

If you are covered by a family member’s non-Massachusetts-based health insurance plan, an EOB may be sent to your family member. To prevent this from happening, you have 2 options:

• You may be able to have billing information sent directly to you instead of to your family member. To find out if this is possible, you MUST call your insurance company. This is NOT automatic and won’t happen unless you call your insurance company and ask for it.
• You can opt to pay your bill entirely out of pocket at the time of your visit. If you do this, your insurance provider would not be involved, and no documents would be sent to your family member.

Any money owed for visits will be billed to the patient at the address we have on file in Medicat. See next FAQ for instructions on updating your address in Medicat.

If your health insurance company cannot send an EOB to you instead of your family member, and you cannot afford to pay out of pocket, speak with your UHS healthcare provider about other options.