The Purchase Request Form is used to place an order for most purchases of goods and services from off-campus vendors, student businesses, other RSOs, and certain on-campus departments.
- Your RSO/GSO wants to rent a tent and chairs from an off-campus vendor.
- Your RSO/GSO wants to use one of the student businesses to cater your meeting.
- Your RSO/GSO wants to pay for another RSO to perform at an event your RSO is organizing.
- Your RSO/GSO is using the university’s Print Services department to print brochures about your group.
The Purchase Request Process:
- Initiate your Purchase Request by submitting the form on Campus Pulse.
- A quote is needed from the vendor to document pricing.
- All vendors must be registered with the university. Vendors not already registered must complete a W-9 tax form, which takes additional time to process.
- A vendor will not be paid until after your RSO has received the goods or services, and an invoice is submitted to the Business Center by your RSO/GSO.
- Once your purchase order has been processed, the requestor will receive notification that it has been completed along with the purchase order number via Campus Pulse. A message will be noted “on the wall” for that individual form.
- Once an invoice is received, it takes, on-average, about 30 days for the vendor to receive payment.