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Checkoff Lists
M.S. Degree (NON-Thesis, On-campus Option)
| CHECKOFF -- REQUIREMENTS FOR M.S. (NON-THESIS, ON- CAMPUS OPTION) |
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| Requirement | Recommended time | Date completed |
| Memo sent by student's advisor to the Graduate Program Director, with a copy to the student, stating the desired composition of the student's Guidance/Examination committee. Graduate Program Director appoints the Committee | Within 2 semesters of initiation of program | |
| School Director and Graduate Program Director meet with the student’s advisor to review progress. | In the 3rd semester | |
| Student presents seminar | Prior to final exam | |
| Memo sent by student's advisor to graduate faculty, with a copy sent to the Graduate Program Director and the student, inviting them to student's final exam. | At least 7 days before date of exam | |
| Memo sent by student's advisor to the Graduate Program Director, with a copy to the student, stating that the student has passed final exam. Graduate Program Director will inform the Graduate School if the student passed | Within 3 years of initiation of program | |
| If appropriate, School Check-Out Form taken by student to advisor for signature and taken by student to the Graduate Program Director. | Before signing of Degree Eligibility Form | |
| Copy of Degree Eligibility Form taken by student to the Graduate Program Director and the School Director for signatures. Student then takes it to the Graduate School. | As soon as Committee approves final report |
M.S. Degree (NON-Thesis, Off-campus Soils Option)
| CHECKOFF -- REQUIREMENTS FOR M.S. (NON-THESIS, OFF- CAMPUS SOILS OPTION ) |
|---|
| Requirement | Recommended time | Date completed |
| Memo sent by student's advisor to the Graduate Program Director, with a copy to the student, stating the desired composition of the student's Guidance/Examination committee. Graduate Program Director appoints the Committee | Within 2 semesters of initiation of program | |
| Student presents seminar | Prior to final exam | |
| Memo sent by student's advisor to graduate faculty, with a copy sent to the Graduate Program Director and the student, inviting them to student's final exam. | At least 7 days before date of exam | |
| Memo sent by student's advisor to the Graduate Program Director, with a copy to the student, stating that the student has passed final exam. Graduate Program Director will inform the Graduate School if the student passed | Within 3 years of initiation of program | |
| If appropriate, School Check-Out Form taken by student to advisor for signature and taken by student to the Graduate Program Director. | Before signing of Degree Eligibility Form | |
| Copy of Degree Eligibility Form taken by student to the Graduate Program Director and the School Director for signatures. Student then takes it to the Graduate School. | As soon as Committee approves final report |
M.S. Degree (NON-Thesis, Off-campus Soils Option)
| CHECKOFF -- REQUIREMENTS FOR M.S. (THESIS OPTION) |
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| Requirement | Recommended time | Date completed |
| Memo sent by student's advisor to the Graduate Program Director, with a copy to student, stating the desired composition of the student's Thesis Committee. Graduate Program Director will request appointment of a committee by the Graduate School. The final composition may vary from the advisor’s recommendation. | Within 2 semesters of initiation of program | |
| School Director, Graduate Program Director, and student’s advisor review progress. The School Director determines if continued School funding is appropriate | In the 3rd semester of a School- funded candidate | |
| Signed thesis proposal taken by student to the Graduate School. Copy of signed title page given by student to the Graduate Program Director. Graduate Program Director will date and place it in the student’s file. Another copy is given by student to the student’s advisor. | Before the start of the 4th semester | |
| Memo sent by student's advisor to graduate faculty, with a copy to the Graduate Program Director and student, inviting them to the student's thesis defense. | At least 7 days before date of exam | |
| Memo sent by student's advisor to the Graduate Program Director, with a copy to the student, stating the outcome of the thesis defense. Graduate Program Director will inform the Graduate School if the student passed | Within 3 years of initiation of program | |
| Thesis submitted by student to the Graduate School. Copy of signed thesis title page taken by student to the Graduate Program Director, with a copy to the student’s advisor. | As soon as Committee approves thesis | |
| School Check-Out Form taken by student to advisor for signature and taken by student to Graduate Program Director. | Before signing of Degree Eligibility Form | |
| Completed Copy of Degree Eligibility Form taken by student to the Graduate Program Director and School Director for signatures and then taken to the Graduate School. | As soon as Committee approves thesis |
Ph.D.
| CHECKOFF -- REQUIREMENTS FOR PH.D. |
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| Requirement | Recommended time | Date completed |
| Student’s annual progress report (in consultation with student’s advisor) submitted to the Graduate Program Director who will forward it to the evaluation committee. Graduate Policy Committee (GPC) will act as the Evaluation Committee. | Annually by the end of each academic year | |
| Memo sent by student’s advisor to Graduate Program Director, with a copy to student, requesting the appointment of a Comprehensive Examination Committee and listing the subjects of the comprehensive examination | Prior to completion of 2nd semester | |
| Memo sent by student’s advisor to graduate faculty (not later than 7 days before the exam), with a copy to the Graduate Program Director and the student, inviting them to attend the student's written comprehensive examination | Prior to the start of 5th semester or earlier | |
| Memo sent by student’s advisor to the Graduate Program Director, with a copy to student, stating the outcome of the comprehensive examination (include vote tally). Graduate Program Director will inform the Graduate School if the student passed | Within 3 weeks of the examination | |
| Memo sent by student’s advisor to the Graduate Program Director, with a copy to the student, stating desired composition of the Dissertation Committee. Graduate Program Director will request appointment of a committee by the Graduate School. The composition may vary from the advisor’s recommendation. | Soon after passage of the comprehensive examination or prior to the completion of 3rd semester | |
| Memo sent by student’s advisor to graduate faculty, with a copy to the Graduate Program Director and the student, inviting them to attend the student's prospectus presentation. | No later than 7 days before the presentation | |
| Student presents the prospectus to the dissertation Committee and faculty. Advisor informs the Graduate Program Director of approval. | Prior to the start of 5th semester or earlier | |
| Original copy of approved proposal taken by student to the Graduate School. Copy of signed title page taken by student to the Graduate Program Director, with a copy to student’s advisor. Graduate Program Director will date it and place it in the student’s file. | Within 3-4 weeks of the presentation | |
| School Director, Graduate Program Director, and student’s advisor review progress. The School Director determines if continued School funding is appropriate | In the 5th semester of a School- funded candidate | |
| Student completes residency requirement. | Before approval of proposal | |
| Student presents seminar. | Usually during final semester | |
| Memo sent by student’s advisor to the Graduate Program Director, with a copy to the student, providing information needed for publishing an announcement of the dissertation defense in the Campus Chronicle. Graduate Program Director will send this to the Graduate School, who will arrange for its publication. | At least 4 weeks before date of defense. Note: Exam cannot be held if the announcement failed to meet the publication deadline. | |
| Memo sent by student’s advisor to graduate faculty, with copies to the Graduate Program Director and the student, inviting them to attend the student’s dissertation defense. | No later than 7 days before the defense | |
| Memo sent by student’s advisor to the Graduate Program Director, with copy to the student, reporting the outcome of the dissertation defense (include vote tally). If student passed, Graduate Program Director will inform the Graduate School. | As soon as defense is completed, and within 6 years of beginning program, unless extension granted | |
| Dissertation submitted by student to the Graduate School. Copy of signed dissertation title page taken by student to the Graduate Program Director, with copy to the student’s advisor. | As soon as Committee approves dissertation | |
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School Check-Out Form taken by student to advisor for signature and taken by student to Graduate Program Director. Link to two published manuscripts or official letter from journal (s) indicating that manuscripts have been accepted for publication should be provided to the GPD. |
Before signing of Degree Eligibility Form | |
| Copy of Degree Eligibility Form taken by student to the Graduate Program Director and the School Director for signatures and then taken to the Graduate School. | As soon as Committee approves dissertation |