Withdrawal From The University

A. Withdrawal from the University

Students may at any time terminate their affiliation with the University for personal, academic, financial, military, or medical reasons by submitting the appropriate University Withdrawal Form. The effective date of the withdrawal is based on the student’s last date of attendance and confirmed by the student’s Undergraduate Academic Dean for a personal, academic, financial, or military withdrawal or by the Medical Director of University Health Services for a medical withdrawal. Students who withdraw pursuant to this subsection are entitled to re-enrollment pursuant to the conditions of Section B. 

Voluntary Withdrawal from the University: 

1. Voluntary Personal, Academic, Financial, or Military Withdrawal from the University: 
   1. Students who decide to leave the University without finishing the semester for which they are currently enrolled may request to withdraw from the University for personal, academic, financial, or military reasons through their Undergraduate Academic Dean, whose approval is required. 
   2. The Undergraduate Academic Dean will establish the effective date of the withdrawal based on the student’s last date of attendance. 
   3. If the effective date of withdrawal is on or before the last day to drop with ‘W’ as defined by the Academic Calendar, the semester will not count as one of the ten semesters permitted for completion of graduation requirements. If the effective date of withdrawal is after the last day to drop with ‘W’ as defined by the Academic Calendar, the semester will count as one of the ten semesters. 
   4. Both the official transcript and the internal record will list each course with a ‘W’, unless the effective date of withdrawal is the end of the semester date as defined by the Academic Calendar, in which case grades will appear. 
   5. If a student initiates a request to withdraw within the final three weeks of classes, the student's Undergraduate Academic Dean may set the effective date of withdrawal as the end of the semester as defined by the Academic Calendar. In this instance, grades earned at that time will appear on the transcript and the semester will count toward the ten semesters permitted for completion of graduation requirements. These actions may affect the student's academic status and eligibility to return in a subsequent semester. 
   6. In order to re-enroll following a voluntary personal, academic, financial, or military withdrawal, students must complete the application for re-enrollment pursuant to the conditions of Section B.
2. Voluntary Medical Withdrawal from the University: 
   1. Students who decide to leave the University without finishing the semester for which they are currently enrolled may request to withdraw from the University for reasons related to a medical concern which, in the opinion of the student’s treating physician or mental health professional, significantly impacts their ability to function in their role as a student. The Medical Director of University Health Services (UHS) will review and make determinations on all such withdrawal requests. 
   2. The effective date of the withdrawal is based on the student’s last date of attendance. The student's Undergraduate Academic Dean or Advisor can provide advising to the student for the academic effect of the withdrawal. 
   3. Both the official transcript and the internal record will list each course with a ‘W’, unless the effective date of withdrawal is the end of the semester date as defined by the Academic Calendar, in which case grades will appear. 
   4. The length of voluntary medical withdrawals and any conditions for return will be based on an individualized assessment of each student and the best available medical evidence, with careful consideration given to the opinions and recommendations of the student’s treating physician or mental health professional, if available. 
   5. In order to re-enroll following a voluntary medical withdrawal, a student must present satisfactory evidence to the UHS Medical Director from the student’s treating physician or mental health professional that the medical concern which previously rendered the student eligible for voluntary medical withdrawal has been sufficiently addressed. Students must also complete the application for reenrollment pursuant to the conditions of Section B. 
   6. Any student who takes a voluntary medical withdrawal for a set length of time or with set conditions for return may seek early return from, or an extension of, the set length of time, or a change in the conditions for return. This request will be considered after an individualized assessment of the student and appropriate medical evidence. 
   7. Any student whose request to return from a voluntary medical withdrawal is denied (1) will receive a detailed written explanation of the University’s decision not to allow the student to return, and (2) may appeal the denial of return. 
3. End of Semester Withdrawal:
   A student who is not currently on academic suspension or dismissal may choose to withdraw from the University after the end of the semester date as defined by the Academic Calendar of enrollment and prior to the beginning of the following semester, by notifying the Registrar via SPIRE. The effective date of withdrawal will be the last date of the semester during which the student was enrolled. Students who withdraw pursuant to this subsection are entitled to re-enrollment pursuant to the conditions of Section B. 

Administrative Withdrawal:

A student may be administratively withdrawn from the University if, after due notice, the student fails to satisfy an overdue financial obligation to the University or to comply with certain administrative requirements. This means the student’s registration, housing, and financial aid for the current semester will be canceled. The student will be unable to register or pre-register for any subsequent semester until the administrative withdrawal is resolved. All matters must be resolved by the late registration or late enrollment deadline outlined on the Registrar’s website in order for the student to be considered enrolled. If the Administrative Withdrawal occurs during a semester in which the student is enrolled, they may continue to attend classes for that semester, while resolving the obligation which led to the withdrawal. If a graduating senior is administratively withdrawn their graduation date will be determined by the date of resolution which clears the outstanding obligation. 

Conditions Warranting Administrative Withdrawal: 

1. Failure to comply with administrative requirements; specifically, failure by a student to satisfy an overdue financial obligation to the University, consisting of tuition, loans, board, room fees, library charges, or other student charges, including orientation, student activities, health services, Child Care and other such fees as may be established from time to time, or other University obligations. 
2. Forgery, fraud, or falsification of information on any official University form or document, such as a grade report, recommendations, transcripts, etc. 

Effects of Administrative Withdrawal: 

1. If administratively withdrawn, a student's record will indicate the withdrawn date and the reason code for administrative withdrawal. All courses for which a student is registered at time of withdrawal will be suppressed on the official transcript until the resolution of the outstanding obligation. 
2. The student shall not be allowed to pre-register or register for future semesters. If a student has already pre-registered at the time of withdrawal, all course enrollments will be canceled. 
3. The student shall receive no further material or notification from the Registrar concerning University affairs. Note: If a graduating senior is administratively withdrawn, his/her graduation date will be determined by the date of resolution which clears the outstanding obligation. Procedures for 

Procedures for Implementing Administrative Withdrawal: 

1. An appropriate administrative official may recommend to the Registrar that a student be administratively withdrawn from the University. 
2. The administrative official shall make his/her recommendation in writing, detailing his/her compliance with the following requirements:
   1. The recommendation must be based on one of the grounds set forth in the Conditions Warranting Administrative Withdrawal. 
   2. The facts upon which the recommendation is based must be ascertained and stated precisely and accurately. 
   3. An attempt to resolve the matter must have been made by the administrative official by mailing to the student at his/her last known address a written notice of the proposed recommendation for withdrawal and the reasons therefore, such matter not having been successfully resolved within fourteen calendar days of the mailing of said notice. 
   4. If the matter has not been successfully resolved, the administrative unit shall send a certified letter to the student at his/her last known address setting forth the recommendation for withdrawal and the reasons therefore. 
3. If the Registrar is satisfied that the conditions specified in number 2 of this section have been satisfied, the Registrar shall administratively withdraw the student from the University no sooner than the fifteenth calendar day following the mailing of the notice provided for in said paragraph.

Reinstatement from Administrative Withdrawal: 

Any student who has been administratively withdrawn may at any time during the semester in which the withdrawal was made make arrangements with the Registrar for the resolution of the matter. Upon such a resolution satisfactory to the Registrar, the Registrar shall forthwith reinstate the student to active enrollment status. Any student who fails to resolve the outstanding obligation during the semester will be ineligible to enroll for the following semester unless the student is able to make the payment prior to the first day of the semester. In this situation, the student must also be able to clear the tuition and fee bill immediately. Otherwise, upon resolution, the student must file a re-enrollment application by the stated deadline for enrollment in the next available semester. 

Involuntary Withdrawal from the University:

 The University of Massachusetts Amherst is committed to the safety, health, and well-being of the campus community. The University recognizes that students may experience situations that significantly impacts their ability to function in their role as a student. In rare circumstances, the University may require a student to take an involuntary withdrawal, pursuant to the standards and procedures articulated in the complete Involuntary Withdrawal Policy, found on the Dean of Students Office website. In such circumstances, students will be given the option to take a voluntary withdrawal before a decision is made with respect to an involuntary withdrawal. 

B. Re-enrollment after Withdrawal

Students in good academic standing at the end of their most recent semester of enrollment are eligible to reenter the University after withdrawal. If the student's academic status after their last semester of enrollment is academic suspension or dismissal, the student's eligibility for re-enrollment is described under Section III., “Academic Status.” 

Students seeking re-enrollment following a voluntary medical withdrawal must present satisfactory evidence to the UHS Medical Director from the student’s treating physician or mental health professional that the medical concern which previously rendered the student eligible for voluntary medical withdrawal has been sufficiently addressed.

To re-enroll, students must complete the application for re-enrollment by the deadlines outlined on the Registrar’s website, and meet all bill payment deadlines.

Source: Academic Regulation