A subrecipient, also known as subawardee (called an “Organization” in the Kuali system), is distinguished from both a contractor (vendor) and a consultant in that a subrecipient is responsible for a significant role under a sponsored project and engages in a reciprocal relationship with the prime recipient. Generally a subrecipient is defined as an entity, often another university, who helps the grantee carry out the activities of the award by independently performing a portion of the research work using their own facilities.
The subrecipient:
- Performs a substantive portion of the proposed Statement of Work incorporated into the Prime Contract.
- Has responsibility for internal programmatic decision-making and design.
- Is responsible for assisting the Prime Recipient in meeting the goals of the project.
- Has its performance measured in relation to the larger project goals of the proposal and objectives of the program being funded.
- Contributes to a broader purpose in relation to the funded scope of work, rather than a narrower role of providing goods or services for the direct benefit of the Prime Recipient.
- Is responsible for adhering to applicable Federal programmatic compliance requirements.
- May be required to contribute a proportionate amount of cost share to a project.
- Retains intellectual property and copyright to the work produced by the subrecipient’s personnel; may co-author an article in a professional research journal.
- Is considered a Co-PI of the project.
Note: The university does not issue subawards to individual persons; only to a company or organization.
The UMass detailed budget should not blend subrecipient costs with UMass project costs. Two separate detailed budgets should be included. The UMass detailed budget will include a line item each year showing Subrecipient Total Costs (inclusive of indirect costs). Please also add the Subrecipient as an Organization to the Kuali proposal development record. Please see additional information on inputting subrecipient information into Kuali.
Be sure to attach the required Subrecipient Documentation in the Kuali record as well.