Routing for Internal Approvals, Review & Submission

Routing for internal Approvals in Kuali can be completed by Principal Investigator or Aggregator. 

• Approve the proposal in Kuali.
• All routing approvals at PI and co-PI, department (or unit), and college (or major unit) levels are required to start the OPAS review process. See "Proposal Routing Reporting" in Tableau to find out what approvals are still pending.
• When a proposal is due in the middle of a specific date, OPAS treats it as though it is due the day before. This is to ensure the early cutoff time does not jeopardize submission. Please take this into account when calculating the five-day internal deadline.

OPAS Review Process Begins Five Business Days Prior to Sponsor Due Date

• Preliminary check for completeness in accordance with the Sponsored Project Proposal Submission Requirements and Procedures (Five Day Submission Procedure).
• OPAS reviewer reviews proposal for compliance with university and sponsor guidelines, provides feedback, and requests corrections.
• PI and/or aggregator may make corrections as needed, based on the OPAS review.
• Final proposal description should be uploaded at least two business days prior to the sponsor deadline.

Administrative Review and Submission

• Understand the Sponsored Project Proposal Submission Requirements and Procedures (Five Day Submission Procedure)
• There are more details on the Review and Submission Process as well as what to do if the proposal is late.
• The OPAS reviewers’ job is to help you submit a successful proposal that the sponsor will evaluate based on the science without the distraction of any administrative errors. Some errors can cause a proposal to be returned without review.
• Prompt feedback from the PI is often required during the five-day review period. Please stay in touch or assign a delegate who can make decisions about the proposal.
• OPAS Submits Proposal: The Board of Trustees has delegated authority for submitting proposals for funding opportunities to the Office of Pre-Award Services (OPAS). 
• Proposal Status: Proposal and submission status are reported live in Kuali.
• Reporting: Tableau offers dynamic reporting for proposals and awards.