News

IMPORTANT Update to Foreign Disclosure Requirements

Over the spring and summer, we have been communicating regarding the U.S. government’s recent focus on faculty compliance with disclosure requirements, including disclosure of foreign engagements related to federally-funded research.

In addition to the guidance issued by our University General Counsel we’d like to call your attention to some other helpful resources:

  1. NIH Frequently Asked Questions about Other Support and Foreign Components – updated 8/6/2019
  2. NIH Notice of Reminders of NIH Policies on Other Support and on Policies related to Financial Conflicts of Interest and Foreign Components
  3. NSF Dear Colleague Letter on Research Protection
  4. AAU/APLU “institutional best practices” PDF document dated 4/22/2019
  5. Penn State website
  6. UMass contacts who can assist

Best practices for faculty engaging in international activities and collaborations include:

  1. Properly securing prior approval for all outside activities in accordance with university policy; ensuring any outside activity that includes an effort commitment does not overlap/conflict with Federal or university effort obligations.
  2. Fully and completely disclosing in your proposal any foreign collaboration or engagement overlapping with or contributing to a federally-funded research project, whether you expect to use Federal funds to support it or not; for NIH, checking “yes” to foreign component question on forms.
  3. Ensuring disclosure of any and all financial resources (e.g., cash, in-kind, foreign research support to collaborators, fellowship funds) related to a proposed scope of work submitted to a Federal sponsor; using “Other Support,” “Equipment, Facilities & Other Resources,” or “Current & Pending Support” sections to fulsomely describe the foreign resources.
  4. Including any and all foreign faculty appointments, employment or consulting on a public-facing version of your curriculum vitae.
  5. Ensuring up-to-date financial conflict of interest (COI) disclosures are submitted in the Kuali COI module, including for reimbursed travel, honorarium payments, speaking fees, etc.
  6. Fully disclosing all activities, affiliations, and relationships in accordance with the policies of outside organizations such as scientific journals and professional societies when speaking, publishing, or teaching.

For any questions, please contact the Office of Research Compliance (413-545-5283, rescomp@research.umass.edu) or the appropriate contact identified in the contacts list linked above.

Posted: 9/11/19

Date Change: e-Protocol Transition to Kuali (IRB & IACUC)

The transition of e-Protocol for both human subjects (IRB) and animal subjects (IACUC) to Kuali Research has been rescheduled to address a technical matter related to loading students as protocol personnel or protocol directors. Kuali will be available for IRB & IACUC starting Tuesday, October 15, 2019 (previously September 9th). Transition details are below.

Human Subjects - IRB:

  • September 30, 2019: Last day to submit all new protocols, revisions, or renewals in e-Protocol for the October 8th IRB meeting. Please note: the IRB office will not accept any submissions in e-protocol beginning October 1, 2019. 
  • September 30, 2019 5:00 p.m. until Tuesday, October 15, 2019, 8:00 a.m.: To allow for data migration neither e-Protocol nor Kuali Research eRA system (IRB module) will be available during this time period.
  • October 15, 2019, 8:00 a.m.: Kuali Research eRA system will be available for IRB submissions.

For questions, please email humansubjects@ora.umass.edu.

Animal Subjects – IACUC:

  • September 27, 2019: Last day to submit all cloned protocols and major amendments.
  • October 4, 2019: Last day to submit all renewals and minor amendments.
  • October 4, 2019 5:00 p.m. until Tuesday, October 15, 2019, 8:00 a.m.: To allow for data migration neither e-Protocol nor Kuali Research eRA system (IACUC module) will be available during this time period.
  • October 15, 2019, 8:00 a.m.: Kuali Research eRA system will be available for IACUC submissions.

For questions, please email amiller@research.umass.edu or mcyoung@umass.edu.

NIH Notice on ORCID iDs

NIH will require ORCID iDs for trainees supported by existing Research Training (e.g. T32) and Research Education (e.g. R25) awards beginning October 1, 2019. Beginning with receipt dates on or after January 25, 2020, the requirement for ORCID identifiers will also be enforced at the time of application for individual fellowship (F31, F32) and career development (K series) applications.

https://grants.nih.gov/grants/guide/notice-files/NOT-OD-19-109.html

IMPORTANT: Updated Foreign Influence Disclosure Guidance

Updated guidance from the UMass Office of the General Counsel for disclosures related to foreign influence on research is now available: Foreign Influence Disclosure Guidance for Federally Funded Research (PDF). This replaces the guidance in earlier messages sent on March 27, 2019 and March 28, 2019.

Principal Investigators, Project Directors, and Key Personnel on NIH and NSF projects should pay particular attention to the referenced notices issued by those agencies on July 10, 2019 (NIH) and July 11, 2019 (NSF), which provide clarification about required disclosures and participation in foreign government talent recruitment programs. The University strongly recommends that researchers seeking sponsorship from other federal agencies also disclose such information. Note that Financial Conflict of Interest (FCOI) disclosures can now be made electronically in the Kuali Research system.

A chart of contacts is available to provide guidance on federally-mandated disclosures and other compliance issues. Please contact the Office of Research Compliance with questions at: (413) 545-5283 or rescomp@research.umass.edu.

Posted: 7/16/19

Reminder: SmartGrant Shutdown & Kuali Go-Live

The transition from SmartGrant to Kuali Research will begin July 1, 2019.

Neither system will be available from July 1 - 7, 2019.

Kuali will be available to use for proposal submissions, awards management, and Conflict of Interest (COI) starting on Monday, July 8, 2019 at 8:00 a.m.

Note: The transition of e-Protocol for both human subjects (IRB) and animal subjects (IACUC) to Kuali Research will begin the last week of August 2019. Kuali will be available for IRB & IACUC starting Monday, September 9, 2019. More details to follow in July.

IMPORTANT

Pre-Award: Proposals due to sponsors between July 1 and July 10, 2019 have to be submitted within SmartGrant in the last two weeks of June.

For proposals with deadlines after July 10th, it is strongly encouraged that you practice building proposals in the Kuali sandbox test environment while both systems are down to help prepare for a smoother transition on July 8th. Please note that test proposals built in the sandbox will not transfer to Kuali production when it goes live.

Post-Award: Wednesday, June 26, 2019 is the last day that the Office of Post-Award Management (OPAM) will upload awards to the Controller’s Office. This will allow time for the conversion and upload to PeopleSoft and is in line with the annual PeopleSoft downtime. OPAM will be able to create awards again starting July 8, 2019. Please contact OPAM as soon as possible if you require the approval of a pre-established award prior to the shutdown.

TRAINING & RESOURCES

Register now through Workplace Learning & Development for proposal development lab-based training and open lab sessions. These are geared toward administrators engaged in proposal development and faculty and graduate students who build their own proposals.

Online guides and documentation are available at: www.umass.edu/research/kuali.

Note: Users cannot log in to the live system until July 8, 2019. There will be continual updates to the site in the coming weeks.

IMPORTANT REMINDER: International Research Disclosure Concerns

This notice is replaced by updated guidance on 7/16/19: https://www.umass.edu/research/news/important-updated-foreign-influence-disclosure-guidance

There have been recent concerns and mandates from U.S. government agencies regarding international research disclosure. The National Institutes of Health, the Department of Energy, the Department of Defense, and the National Science Foundation have each raised concerns regarding foreign influences on research integrity. For questions, please contact the Office of Research Compliance at 413-545-5283.

Posted: 4/22/19

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