NIH Research Performance Progress Report

Submitting National Institutes of Health (NIH) Research Performance Progress Report (RPPR)

Please note that RPPRs will continue to be completed in ERA Commons. However, a summary budget will need to be routed along with any necessary subrecipient documents to the Office of Pre-Award Services (OPAS) via Kuali.

STEP 1 - When creating a RPPR in Kuali, for the Proposal Type, select Continuation. Enter the upcoming budget period for the Project Dates. Be sure to use the same title as the original proposal for the Project Title.

STEP 2 - Click Save and Continue. On the Proposal Details screen, you will enter the Kuali parent Award ID – ending in 00001 this field will tie the RPPR to the original award and establish funding for the upcoming year.

NOTE: Skip over S2S Opportunity and continue to Delivery Info.

STEP 3 - Navigate to the Delivery Info screen. On this screen, select OPAS from the Submission By drop- down menu. For Submission Type, select Web Portal. In the Submission Description box, enter ERA Commons. Click Save and Continue.

STEP 4 - On the Sponsor & Program Information screen, complete all highlighted data fields. Leave Subawards unchecked if not applicable. Everything else on this screen may be left blank. Click Save and Continue.

STEP 5 - On the Organization & Location screen, click the Other Organizations tab, and click Add Organization to add any subrecipient organizations. See the Subawards Guide for more information. Click Save and Continue.

STEP 6 - On the Key Personnel screen, add UMass Principal Investigator(s) and Co-Investigators. This is also where you will add any Centers and Institutes for routing, and the RTF Distribution (Credit Allocation). Anyone listed in the routing map of the original proposal must be listed here on the RPPR – this includes Institutes and Centers such as IALS Models to Medicine. Please see the Tagging Centers & Institutes guide for more information on adding Institutes and Centers as well as Routing, RTF Distribution, etc. Click Save and Continue when you are finished.

NOTE: Be sure to complete the Credit Allocation section to populate RTF and Intellectual Credit distribution.

STEP 7- On the Compliance screen, select Add compliance entry to add any relevant compliance items such as human subjects, vertebrate animals, etc.

STEP 8 - On the Attachments screen, select the Internal tab. Click + Add or drag and drop to upload any relevant documents. Label the documents you have uploaded appropriately and mark them as final.

See: NIH Research Performance Progress Reports (RPPRs) for required documents. Also see: Attaching Files. When you are finished, click Save and Continue.

STEP 9 - On the Questionnaire screen, please answer all questions as they apply to your research. Be sure to scroll down and answer all questions before clicking Save and Continue.

STEP 10 - On the Budgets screen, select Add Budget

Summary Budget

Select Add Budget and enter a budget name, then select Start a summary budget. Answer No to the modular budget question. Click Create Budget.

Enter Direct Costs and Indirect Costs – draw from the Notice of Award (NOA) for the coming year. Please be sure to upload the NOA to Kuali Attachments>Internal.

Mark the Budget Complete in the Action column, click Save, and then Return to Proposal.

• Provide Access as needed, click Save and Continue.
• Supplemental Information – complete Proposal and Post-Award contact info, click Save and Continue.
• At Summary Submit, select Submit for Review to initiate routing to the PI.

Detailed Budget

See: Kuali Proposal Development - Budgeting

If a detailed budget is required, follow the steps as outlined in the Kuali Salary Guide found here.

If a detailed budget is not required, there are two options:

1. Create a summary budget consisting of the total direct costs and total indirect costs and cost share. Upload the NIH Salary Cap Excel Spreadsheet to the Internal tab of the Attachments screen or the worksheet used to determine the excess salary above the NIH cap and then follow the steps below for Option 1.
2. Create a detailed budget without all the details. Add personnel to the budget who are above the NIH Salary Cap and follow the Kuali Salary Guide found here to show the cost share and relevant accounts in the Institutional Commitments/Cost Sharing section of the Budget module. You may then lump all of your non-personnel costs into Other Direct – with F&A or Other Direct – No F&A as applicable.

If following Option 1, select Add Budget and enter a budget name, then select Start a summary budget. Answer No to the modular budget question. Click Create Budget.

On the Periods and Totals section, complete the following fields:

• Direct Cost – see NIH Notice of Award (NOA) for amount to enter for the coming year.
• F&A Cost – (same as above)
• Cost Sharing – determine amount of salary above the NIH salary cap for all personnel above the cap and enter that value here. This will then populate the Institutional Commitments/Cost Sharing section of the proposal – see left side menu when the budget is open and the budget menu is engaged.

Click Save. Then select Institutional Commitments on the menu at the left.

Select Cost Sharing and complete the following fields:

• Source Account – enter the speed type number. AY is normally the department account #; summer salary is PI or Co-PI RTF.
• Unit Details – enter the Department ID for Academic or Calendar year effort.
• Cost Share Type – select from the drop-down.
• The Salary and Fringe must be entered on a separate line item than the F&A costs.
• The name of the Approver for the Source Account needs to be entered in the Comment section.

Once done, click Save and Continue and mark the budget Complete.

Click the Is this budget ready to be submitted to the sponsor? check box, then OK.

When following Option 2, select Add Budget and enter a budget name, then select Start a detailed budget.Answer No to the modular budget question. Click Create Budget.

Follow the instructions in the Kuali Proposal Development - Budgeting and the Kuali Proposal Development – Kuali Salary Guide found here. to add personnel to your budget and correctly account for the salary and fringe in excess of the NIH salary cap.

When you are finished, click Non-Personnel Costs on the left side of the screen. Then select Assign Non- Personnel at the top right.

In the Add Assigned Non-Personnel box, select Other Direct – with F&A from the Object Code Name drop-down menu, and enter your total direct costs in the Total Base Cost box. Then click Add Non- Personnel Item to 1.

If you have costs excluded from F&A, repeat the step above, but select Other Direct – No F&A as the Object Code Name. This includes costs like tuition, equipment, etc. Click Save and Continue. Then Complete Budget.

Click the Is this budget ready to be submitted to the sponsor? check box, then OK.

Follow the Summary/Submit instructions in the Kuali Proposal Development – Basics Guide to finish the RPPR and send to OPAS for review.

NOTE: Be sure to route the RPPR to the appropriate OPAS Reviewer in the ERA Commons as well.