NASA Guidance Document

NASA

GENERAL TERMS & CONDITIONS:

http://www.nsf.gov/awards/managing/rtc.jsp

Agency Specific Terms and Conditions:

http://www.nsf.gov/pubs/policydocs/rtc/nasa_708.pdf

QUICK LINK for post award actions, FAQ’s, information..:  https://www.nssc.nasa.gov/grants

  • REPORTING
  • Annual progress reports must be submitted to NASA via email on the anniversary of the effective start date of the grant.  Follow the quick link above for submission information.
     
  • Final reports must be submitted to NASA via email within 90 days following the expiration of the grant.  Follow the quick link above for submission information.

 

  • NO-COST EXTENSIONS
  • First - UMass can approve one no cost extension (of up to 12 months) under expanded authority.  Requests can be sent via email to opam@umass.edu at least 30 days prior to the then current grant end date and must provide a specific revised end date and a justification for the extension.
  • Subsequent – no cost extensions require approval from NASA and should be submitted to opam@umass.edu at least 45 days prior to the then current grant end date and must include all information required by NASA per the information contained via the quick link above.  OPAM will submit the request to NASA via the online portal.
  • BUDGET REVISIONS
  • Requiring NASA approval:   The PI should prepare a letter of request with supporting documentation and submit to OPAM who will review and forward to NASA as appropriate.  If questions, please contact your award administrator for further guidance. 
     
  • A significant change in the level of effort for the PI or any Co-Pi’s
  • A change in scope of the project
  • Addition of a subcontract
  • Reallocation of funds from the Participant Support or Trainee budget lines
     
  • Other Budget Revisions
     
  • Normally do not require NASA approval, but may require a justification for the record.  Contact your grant accountant for guidance.
  • CARRY FORWARD
  • Any unobligated balance of funds which remains at the end of any funding period, except the final funding period of the project, shall be carried over to the next funding period.
  • PRIOR APPROVAL ACTIONS/REQUESTS

    The following require the prior approval of NASA.  The PI should prepare a letter of request with supporting documentation and submit to OPAM at opam@umass.edu who will review and forward to NASA as appropriate.  If questions, please contact your award administrator for further guidance.
  • PI Transfer
  • Change PI or Add/Change Co-PI – or withdrawal of PI/Co-PI
  • Significant change in level of effort of PI or Co-PI (25% or greater reduction in time devoted to the project)
  • Addition of subcontract
  • Change in Objectives or Scope
  • Sponsor approved No-Cost Extension (2nd extension or late request for 1st extension)
  • Long term absence (over 3 months) – This approval must be sought from NASA in all cases of the PI/Co-PI being away on sabbatical, maternity/paternity leave, medical leave, etc., even if the PI/Co-PI intends to keep in communication with the project.  Part of that approval is how the project will run while the PI/Co-PI is away.
  • Reallocation of funds from the Participant Support or Trainee budget lines
  • Preaward costs in excess of 90 days
  • GRANTEE NOTIFICATIONS TYPES The PI should prepare a letter of notification and submit to OPAM at opam@umass.edu who will review and notify NASA accordingly.  If questions, please contact your award administrator for further guidance.
     
  • Grantee approved No Cost Extension (1st extension)
  • Short term absence (up to 3 months)
  • Significant Changes/Delays or Events of Unusual Interests
  • Significant changes in Methods/Procedures
  • Conflict of Interests