Policies

Proposal Related

Name	Description
2 CFR Uniform Guidance	The Uniform Guidance consolidates and replaces OMB Circulars A-110 (Administrative requirements), A-21 (Cost principles), and A-133 (Audit requirements). The Uniform Guidance (UG) applies to all new federal awards issued on or after December 26, 2014.
Additional Compensation on Sponsored Projects	Provides guidance on additional compensation charged to sponsored grants and contracts. Download File
Administrative Cost Policy	Policy and guidance on charging administrative costs to federally-sponsored projects. Download File
Administrative Stipends Changed to Federal Grants and Contracts	This policy addresses charging administrative stipends to federal grants and contracts in accordance with federal rules contained in OMB Circular A-21. Download File
AY Salary and Summer Ad Comp	Academic Year (AY) and summer additional compensation salary recovery from grants is outlined in the Provost's memo issued April 4, 2011.
College and University Rate Agreement FY 2018	Negotiated indirect cost rate agreement for reference when budgeting sponsored research proposals. Download File
Compensation for Certain Additional Professional Services	Policy document issued by the Board of Trustees outlining allowable compensation
Cost Sharing Policy	Describes cost share policy and provides guidance on the circumstances under which cost sharing is permitted. Download File
Fabricated Equipment Policy	Provides guidance on criteria and procedures for the inclusion of fabricated equipment in federally sponsored research projects so that such charges are in compliance with federal regulations and University policies. Download File
Five-Day Proposal Submission Procedure	Proposals are due to OGCA five working days before the sponsor deadline. If a hard copy submission, six days is required as one of those days the proposal will be in transit to the sponsor. Refer to this VCRE-issued procedure for details. For a quick reference guide, please see the related Five-Day Proposal Submission Procedure Overview.
Grants, Contracts and Cooperative Agreements for Sponsored Programs	Describes policy establishing the principles essential for the sound management and administration of grants, contracts and cooperative agreements for sponsored University programs in instruction, research, and public service. This includes providing appropriate controls for the development of proposals and applications; procedures and criteria for the acceptance of grants and contracts for sponsored programs; and prudent and effective administrative and accounting controls for grant, contract and cooperative agreement administration. Assigns responsibility to specific offices and individuals for each step in the administrative process for both pre- and post-awards. Download File
Intellectual Property Policy	The prompt and open dissemination of the results of research and creative work among scholars and, eventually, to the public at large is essential to the University's mission of education and research. This Policy is intended to facilitate the commercial development of intellectual property arising at the University and to provide an incentive to University inventors or creators to participate in such development while acknowledging the University's primary goal of the discovery and dissemination of knowledge. Download File
Minimum Effort on Sponsored Projects	Audit findings dictated the establishment of a minimum effort requirement. This document outlines the policy and gives guidance for its implementation. Download File
NIH Salary Cap	This memo from the Associate Vice Chancellor Andrew Mangels describes the NIH Salary Cap and gives examples on how to implement it. The current salary cap is $189,600 and we have edited the content to reflect the change, it is still a valid policy description.. Download File
OMB Circular A-110	This Circular sets forth standards for obtaining consistency and uniformity among Federal agencies in the administration of grants to and agreements with institutions of higher education, hospitals, and other non-profit organizations. This policy is still valid for awards made when this Circular was effective.
OMB Circular A-21	This Circular establishes principles for determining costs applicable to grants, contracts, and other agreements with educational institutions. The principles deal with the subject of cost determination. This policy is still valid for awards made when this Circular was effective. Document Link
On and Off Campus Indirect Cost Rates Determination Policy	Policy on Determination of On and Off Campus Indirect Cost Rates on Grants and Contracts Download File
PI and Co-PI Roles and Responsibilities	Special Report of the Research Council concerning Principal and Co-Principal Investigators: Eligibility, Roles, Rights, Responsibilities, and Obligations
Requests for Letters of Support	Policy for faculty requesting letters of support to the Chancellor, Provost, and Vice Chancellor for Research and Engagement on proposals that do not involve formal resource commitments or cost sharing.
Tuition Charge Policy	Outlines the policy for applying Tuition Charge to grants and contracts. Please refer to the Campus Policy and Campus Announcement from the Financial and Cost Analysis Office attached on this page. Download File