Guidance

Proposal Related

Name	Description
AY Salary Recovery and Summer Ad Comp	For a more thorough detail of the policy requirements, please refer to the Guidance Document. Download File
Cannabis - Legal Alert for the OGC	Legal alert to remind the University community that, notwithstanding recent changes to Massachusetts law, possession or use of marijuana remains illegal under federal law. Further, federal laws pertaining to marijuana will be enforced on University properties, including as the laws apply to academic research. Download File
Cost Sharing Approval Process	Memorandum outlining updated procedures for obtaining approval to cost share on grants and contracts. Download File
Cost Sharing FAQ	Download File
Cost Sharing Requests to VCRE or Provost	Outlines procedures for requesting cost share from the VCRE or Provost Download File
Cost Sharing Sources and Types	An outline of the cost share sources and the types of mandatory cost share in order of priority use
Fabricated Equipment Checklist	Use this tool to help determine if your project meets the criteria for Fabricated Equipment and to provide the documentation necessary for approval to include Fabricated Equipment in a proposal Download File
Fabricated Equipment Guidance (FAQs)	Guidance on Fabricated Equipment Download File
Fact Sheet	Institution related data and information necessary for preparing and budgeting in one place - Legal name, Authorized Approvers, Indirect cost rates, fringe rates, etc. Download File
Five-Day Proposal Submission Procedure Overview	A brief overview of the Five-Day Proposal Submission Procedure established by the Vice Chancellor for Research and Engagement VCRE.
Fringe Rate Agreement	State Approved Fringe Rate Agreement Download File
Important NIH Announcements January 2016	Description of recent important NIH Announcements regarding sponsored activities. Download File
Indirect Cost Calculation as Percentage of Total Project Costs	Some sponsors request that indirect costs do not exceed a percentage of total project costs. See this formula for calculating indirect costs when indirect costs are a percentage of total proposal costs
JIT Other Support Example	Provides an example of how to fill out the form. Download File
Marijuana - Legal Alert from OGC	Legal alert to remind the University community that, notwithstanding recent changes to Massachusetts law, possession or use of marijuana remains illegal under federal law. Further, federal laws pertaining to marijuana will be enforced on University properties, including as the laws apply to academic research. Download File
NIH - Managing Effort	PDF of a Powerpoint presentation on "Budgeting and Managing Effort on NIH Grants" from the Pre-Award Administration Workshop Series presented by OGCA Download File
NIH Just-In-Time Process at UMass (JIT)	The JIT feature becomes available after the completion of the peer review process for applications that fall within a priority score range deemed potentially fundable. NIH will explicitly request JIT documentation from the PI via email and/or phone – only then load JIT documentation to the Commons. Here is a presentation about the JIT Process at UMass. Download File
NIH Revision to Definition of a Clinical Trial	Describes the revisions to NIH policy governing Clinical Trials. The attached document also provides step by step guidance for researchers and staff to understand the significant changes which will affect NIH sponsored activities and human subjects research. Download File
NIH Revision to the Policy on Certificates of Confidentiality	Describes the revision to the NIH policy governing Certificates of Confidentiality. The guidance provides step by step guidance for researchers and staff to understand the significant changes which will affect NIH sponsored activities and human subjects research.
NIH Single IRB Policy for Multi-site Research	Describes changes affecting NIH policies governing Single IRBs for Multi-Site research. The guidance provides step by step guidance for researchers and staff to understand the significant changes which will affect NIH sponsored activities and human subjects research.
NIH Subcontracts with UMass as Lead	NIH specific guidance on process and requirements when UMass is the Lead Institution and plans to issue subcontracts.
NSF CAREER Program	The following is a summary as to how the CAREER program varies from standard NSF applications as detailed in NSF’s Grant Proposal Guide, NSF 17-1, effective January 30, 2017
NSF Proposal Checklist and Outline	Find out what NSF requires for components and formatting in your proposal - the GPG distilled. Download File
NSF Research Experience for Undergraduates (REU)	The Research Experiences for Undergraduates (REU) program supports active research participation by undergraduate students in any of the areas of research funded by the National Science Foundation. REU projects involve students in meaningful ways in ongoing research programs or in research projects specifically designed for the REU program. This guidance is a summary of the variance between standard NSF applications and the REU.
NSF Subawardee Documentation Requirements	Outlines the documentation that OGCA must receive from prospective subawardee(s) on NSF proposals before the proposal can be submitted to the agency. Download File
OMB Uniform Guidance at UMass	This document describes specific differences between the Uniform Guidance and its predecessors, Circulars A21, A110, and A133 and the impact at UMass.
Project Types for F&A Purposes	Definitions of project types to help determine what type of project you are requesting funding to support and what F&A rate should be applied. Download File
Proposal Workflow Chart	A diagram that depicts the proposal workflow steps through OGCA. Download File
SBIR Procedures	Describes procedures for the SBIR Program. Download File
SmartGrant Browser Settings	Please see this vendor supplied document for required browser settings for proper functioning of the SmartGrant interface. Download File
SmartGrant Routing Add/Delete Feature	This document describes the routing process and how to add or delete routing levels. Download File
SmartGrant Routing Re-Notify Feature	This document describes the general routing process and the Re-Notify Feature Download File
STTR Procedure	The STTR Program is a highly competitive program that reserves a specific percentage of federal R&D funding for awards to small business and nonprofit academic institution partners.
Summer Ad Comp	Further guidance on Summer Ad Comp
Web browser clear cache instructions	See this document for instructions on clearing your browser cache - sometimes necessary after new software is installed Download File