The Kuali COI disclosure is an integrated form which includes Conflicts of Interest, Outside Activities, and Foreign Engagement questions. These are related to a number of federal, institutional, and campus policies. See Conflict of Interest (COI) & Outside Activities - Policy and Disclosure Requirements for information on policies and disclosure requirements.

Prior to creating or updating a disclosure, Conflicts of Interest (COI) Training needs to be completed or updated. This information will pull over to the disclosure but will not update once the form is in progress. COI training must be active prior to any award.

Step 1 - Log in to Kuali COI and click CREATE DISCLOSURE.

 

Step 2 - Complete the Disclosure form, answering all questions presented and using the Next button to progress through the pages. The COI disclosure form has progressive display and the number of questions will increase or decrease depending on the answers given.  

 

If at any point you want to leave and return later, click Save and log out using the drop down in the upper right under your name. When you return to your disclosure, the status will show as In Progress.

All questions  presented must be answered. If information is not entered, a error notice will appear in red on the screen. The section needing information will have red box around it. The form will not progress to the next page until the errors are corrected.

Step 3 - Outside Entity Form

• Answering Yes to ANY of the disclosure questions will cause the Outside Entity Information page to display. Entity forms must be created to provide more information on all external relationships. Please provide as much detail as possible.  
  • Each Yes answer must have a corresponding Entity listing.
  • Each Entity listing may cover more than one Yes answer.
• Completing the form:
  • Click + Add Info to log an outside entity. 
  • Use the Edit Pen to update an entry.

 

Step 4 - Project List and Project Declaration

• Projects in which you are listed as a PI, Co-PI, or Key Person will appear in the Project List. 
• Project Declaration forms will appear if any Entity forms were created. The relationship between each project and each entity must be declared. 

 

Step 5 - Certification Page

• Read the information and click Submit. You have now completed your Annual Conflict of Interest Disclosure.

 

Kuali will bring you back to your main COI page. You will see your disclosure, the last action (which in this case is Submit) and the status (Submitted for Approval or Approved).

Step 6 - Review

After a disclosure is submitted, the Office of Research Compliance begins the review process. Reviews are done by Research Compliance staff who are specialists in the areas of Conflict of Interest and/or Export Control and Foreign Engagement. If an engagement falls under the Policy for Faculty Consulting and Outside Activities (OA), OA approval will be requested from the corresponding department head, Dean, or the Provost. Should any of these reviews be required, the submitter will receive an email notification.

If you have any questions or need assistance with Kuali COI please email Melinda LeLacheur at @email.

Kuali COI disclosures expire one year from submission. They must be updated at that time or within 30 days of a new significant financial interest or a change in an existing one. Investigators are also prompted to update when proposals are submitted. Once a disclosure is approved, it can be updated at any time. The instructions below can also be used if a disclosure has been returned to you for revision, in which case a comment will guide you to the required actions.

Updating Your Disclosure

Step 1 - Log in to Kuali COI and click Update Disclosure, located in a blue box above the current disclosure status.

 

Step 2 - Navigate through the form, adding or updating information as needed.

• To edit an Entity Form, click the Pencil.

• If the engagement is no longer active, click the Pencil to open the form. Use the toggle at the top to indicate the change.

 

Step 3 - Submit your disclosure

If you have any questions or need assistance with Kuali COI, please email to Melinda LeLacheur at @email. 

When a Kuali COI disclosure is in Submitted for Approval status, reporters do not have edit access to the form. Access can be easily requested using the following steps:

Step 1:  Access the Disclosure

After logging in to Kuali COI, go to your disclosure dashboard. Notice that the Update Disclosure button cannot be used. Click View to enter the disclosure form.

 

Step 2: Request Permission to Edit

The disclosure form will have a message at the top indicating that it is read-only.  Click Request Edit.

A message will be sent to Kuali COI administrators in the Office of Research Compliance, who will return the disclosure as soon as possible. 

If you have any questions or need assistance with Kuali COI, please email Melinda LeLacheur at @email. 

In Kuali COI, reporters are able to assign a Delegate to assist in completing the form on their behalf. Delegates can edit the disclosure but cannot submit it. That final stage is still left to the reporter.

How to Assign a COI Delegate

Step 1 - Log in to Kuali COI. On the Disclosure dashboard there is a menu on the left.  Click + Manage Delegates.

Step 2 - Add a Delegate. Click +Add Delegate, located in a blue box on the right.

• The Add Delegate box will appear and a user name can be entered. 

 

• The Delegate will now see your form in their list of disclosures in Kuali COI. Once they complete their action(s) the Reporter must return to the disclosure, review the updates, certify, and submit.

If you have any questions or need assistance with Kuali COI, please email Melinda LeLacheur at @email.

• On the Disclosures page, click on Disclosures Delegated to Me.

• Under My Delegators choose the Reporter for whom an action needs to be completed. This will bring the Delegate to the Reporter’s Kuali COI disclosure.
• Delegates can add, edit and update answers and information giving within the Reporter’s Kuali COI disclosure but cannot submit the it for review. That must be done by the Reporter.
  • IMPORTANT: Currently, the Reporter will not receive an automated notification when the Delegate completes their portion of the Disclosure.
• Once the Delegate completes their action(s) the Reporter must return to the disclosure, review the updates, certify, and submit.

 

Please contact Melinda LeLacheur, @email or (413)545‐5283 with any questions.