Just-In-Time

Just-in-Time (JIT) is a concept popularized in grant administration by the National Institutes of Health (NIH) and defines a process where the gathering and submission of potentially time-consuming documentation is deferred until after both the deadline and peer review, but prior to the final review and adjudication by the responsible institute’s Advisory Council.

Other federal sponsors including the Department of Defense will occasionally require the submission of JIT documentation that will include some or all of the following: 

• Other support documentation (current and pending) 
• IRB approval 
• IACUC approval 
• Cost documentation including the following:
  • documentation of salaries and fringe
  • equipment quotes
  • elaboration of travel and supply costs
  • subrecipient cost documentation 

Roles and responsibilities:

• Sponsor contacts the PI and/or OPAS to request further documentation 
• PI/Business Manager and OPAS work closely together to assemble a response 
• OPAS communicates with the sponsor 
• OPAS submits the JIT documentation to the sponsoring agency