Academic Personnel Workflow System (APWS)

Academic Personnel Workflow System (APWS)

The Academic Personnel Workflow System (APWS) is your tool for faculty and librarian personnel actions, such as applying for reappointment, promotion, tenure, or sabbatical leave.

Academic Personnel Workflow System (APWS) 

Access or submit an APWS submission by logging in with your NetID and password.

What can I do in APWS?

Please select your job area below to see what actions you may complete in APWS.

Tenure-Track Faculty

  • Annual Faculty Report and Evaluation of Professional Activities (AFR)   

  • Reappointment through tenure decision year or “4.2 Review”   

  • Tenure with promotion to associate professor   

  • Tenure without promotion   

  • Promotion to full professor   

  • Sabbatical leave application   

  • Chancellor Computer Replacement Fund application (seasonal)   

  • Tenure-track faculty search – short-list approvals   

Non Tenure-Track Faculty

  • Annual Faculty Report and Evaluation of Professional Activities (AFR)

  • Promotion to extension associate professor or extension professor

  • Promotion to clinical associate professor or clinical professor

  • Promotion to research associate professor or research professor

  • Promotion to senior lecturer or senior lecturer II

  • Chancellor Computer Replacement Fund application (seasonal)


  • Annual Librarian Report and Evaluation of Professional Activities (ALR)

  • Sabbatical leave application

  • Chancellor Computer Replacement Fund application (seasonal)

How-To Guides

The Reappointment, Tenure, and Promotion Process at a Glance

Please note that all promotion and tenure cases require external reviewers; most reappointment cases do not. The process of creating an application that requires external reviewers typically begins months before the file will be submitted at the department level. Candidates should work with their department chair/heads to plan for the submission

  1. Candidates will create a draft submission and specify if the submission requires external reviews. 

  1. Candidates upload all the materials  they want to be available to external reviewers by marking the checkbox next to the respective document. 

  1. Candidates work with their department head/chair to identify an appropriate pool of external reviewers. Both the candidate and the department chair can continue to update the list of suggested external reviewers while the submission is still in the draft stage. 

  1. Candidates should review the uploaded materials to make sure that everything is correct. For example: 

  • Is everything that you want to be available to external reviewers uploaded? 
  • Are these items marked as being available to external reviewers? 

  1. Candidates select a waiver option. 
    After making and confirming a waiver option, candidates cannot change that option and  cannot add or change materials (other than the CV and personal statement) that were uploaded for external reviewers. 

  2. Department heads/chairs begin the solicitation process. 

  3. While external reviewers are preparing their letters, candidates can continue to build their file by adding further evidence of accomplishments in research/creative activity, teaching, and service. Up until the time candidates actually submit the application, they may add, delete, and replace all materials except those previously submitted for external reviewers. 

  4. Before finally submitting an application, candidates should check everything again very carefully. After the candidate submits, candidates can continue to add materials, but cannot delete, edit, or replace previously uploaded materials. 

  1. Candidates submit their draft file. Candidates will need to review the anticipated workflow steps to make sure they are correct before confirming the submission. 

  1. After submitting their draft, candidates can add additional material as post-submission materials.


For a more in-depth user guides, see below.

For Faculty: How to Submit a Reappointment, Tenure, or Promotion File Requiring External Reviews

For Department Chairs and Proxies: How to Manage the External and Internal Solicitation Process

For Approvers: How to Review a Reappointment, Promotion, or Tenure File

Training Schedule

The academic personnel team offers several trainings throughout the year to help you learn how to better use APWS. Find out below what sessions are coming up next. 

Attached Files
Attachment Size
APWS Spring 2024 Training Schedule (1).pdf 202.02 KB

Need Assistance?

For APWS system-related questions, please contact the APWS Support Line at

For policy-related questions, please contact Academic Personnel at