The University of Massachusetts Amherst

Dates and Deadlines

Dates and Deadlines

Personnel Action Deadlines

A. Annual Faculty Report and Evaluation of Professional Activities (AFR)

UPDATE:

Please note that internal deadlines can be adjusted at the descretion of the Dean. the Provost Office Deadline can be extended upon request through Academic Personnel

October 15, 2020
Faculty member submits completed Annual Faculty Report and Evaluation of Professional Activities form through APWS.

October 30, 2020
Department head/chair uploads job description for NTT faculty only.

December 17, 2020
Department Personnel Committee (DPC) advances AFRs with comments through APWS to the department head/chair.

January 15, 2021
Department head/chair advances AFRs with comments through APWS back to faculty member.

January 25, 2021
Faculty member certifies AFR and responds (optionally) to the comments entered by the DPC and head/chair. Once complete, the AFR advances to the dean.

April 5, 2021
Dean reviews AFRs in APWS and advances them to the Provost's Office.

*Updated October 19, 2020*

B. Promotion to Senior Lecturer or Senior Lecturer II

January 22, 2021
Faculty members applying for promotion to senior lecturer or senior lecturer 2 submit such applications through APWS to the department head/chair.

March 5, 2021
Department Personnel Committee (DPC) must advance through APWS their recommendations for promotion to senior lecturer and senior lecturer 2.

March 19, 2021
Department head/chair must advance through APWS their recommendations to the college-level non-tenure track (NTT) review committee.

April 16, 2021
College
-level NTT review committees must advance through APWS their recommendations to the dean.

May 17, 2021
Deans must advance through APWS their recommendations to the provost.

C. Reappointment through Tenure Decision Year Regular Cycle (4.2 Review)

Important Notes:

  • Regular Cycle - Appointments ending August 2022 

September 1, 2020-September 21, 2020
Department Head/Chair
must notify all members of their department who are scheduled for reappointment or tenure consideration during AY 2019-2020 that a review of their records will be made for the purpose of a personnel recommendation.

Due date set in Dept.
Department Personnel Committee (DPC)
must advance through APWS their recommendations to the department head/ chair.

February 19, 2021 
Department Head/Chair
must advance through APWS their recommendations to the CPC/SPC.

Due date set internally
College/School
Personnel Committee must advance through APWS their recommendations to the dean.

April 16, 2021 
Deans
must advance through APWS their recommendations to the provost.

August 15, 2021 
Provost's Office
must provide notification of reappointment or expiration of appointment of faculty members in their second or later year of service. If an appointment terminates during an academic year, notification of reappointment or expiration of appointment must be given at least 12 months in advance of its termination.

D. Reappointment through Tenure Decision Year Off Cycle (4.2 Review)

Important Notes:

  •  Off Cycle - Appointments ending January 2022

September 1, 2020 -September 21, 2020
Department Head/Chair
must notify all members of their department who are scheduled for reappointment or tenure consideration during AY 2019-2020 that a review of their records will be made for the purpose of a personnel recommendation.

Due date set in Dept.
Department Personnel Committee (DPC)
must advance through APWS their recommendations to the Department Head/ Chair.

October 2, 2020
Department Head/Chair
must advance through APWS their recommendations to the CPC/SPC.

Due date set internally
College/School
Personnel Committee must advance through APWS their recommendations to the Dean.

November 2, 2020
Deans
must advance through APWS their recommendations to the Provost.

December 15, 2020
Provost's Office
must provide notification of reappointment or expiration of appointment of faculty members in their second or later year of service. If an appointment terminates during an academic year, notification of reappointment or expiration of appointment must be given at least 12 months in advance of its termination.

E. Tenure and Promotion Regular Cycle

Important Notes:

  • Regular Cycle - TDY is 2020-2021

September 1, 2020-September 21, 2020 
Department head/chair
must notify all members of their department who are scheduled for reappointment or tenure consideration during AY 2020-2021 that a review of their records will be made for the purpose of a personnel recommendation.

Due date set in Dept.
Department Personnel Committee (DPC) 
must advance through APWS their recommendations for tenure with or without promotion to the Dept. Head/Chair.

November 6, 2020
Department head/chair
must advance through APWS their recommendations to the CPC/SPC.

Due date set internally
College/School Personnel Committee must advance through APWS their recommendations to the dean.

January 15, 2021 
Deans must advance through APWS their recommendations to the provost.

August 15, 2021
Faculty members
must be notified of the award of tenure, or of one-year terminal appointments, no later than this date.

F. Tenure and Promotion Off Cycle

Important Notes:

  •  Off Cycle - Appointments ending January 2022

September 1, 2020-September 21, 2020
Department Head/Chair
must notify all members of their department who are scheduled for reappointment or tenure consideration during AY 2020-2021 that a review of their records will be made for the purpose of a personnel recommendation.

Due date set in Dept.
Department Personnel Committee (DPC) 
must advance through APWS their recommendations for tenure with or without promotion to the Dept. Head/Chair.

March 5, 2021
Department Head/Chair
must advance through APWS their recommendations to the CPC/SPC.

Due date set internally
College/School Personnel Committee must advance through APWS their recommendations to the Dean.

April 16, 2021
Deans must advance through APWS their recommendations to the Provost.

December 15, 2021
Faculty members
must be notified of the award of tenure, or of one-year terminal appointments, no later than this date.

G. Promotion (Not Associated with Tenure)

Due date set internally - not later than Fall, 2020
Faculty members
applying for promotion to full Professor, or in the clinical, extension, and research ranks submit such applications through APWS to the Department head/chair.

Due date set in Dept.
Department Personnel Committee (DPC)
must advance through APWS their recommendations to the department head/chair.

February 12, 2021
Department head
/chair
must advance through APWS their recommendations to the CPC/SPC.

Due date set internally
College
/School Personnel Committee
must advance through APWS their recommendations to the dean.

April 2, 2021
Deans must advance through APWS their recommendations to the provost.

H. Sabbatical Leaves

September 1, 2020
Faculty may begin work on sabbatical applications in APWS at any time.

October 9, 2020
Deadline for faculty to submit their sabbatical leave applications in APWS.

October 30, 2020
Department h
ead/chair
must advance through APWS all applications for sabbatical leave requests to the dean.

November 12, 2020
Faculty
who took sabbatical leaves during AY 2019-2020 must submit their sabbatical leave reports in APWS.

December 3, 2020
Deans
must advance through APWS all applications for sabbatical leave to the Provost's Office.

March 26, 2021
Provost's Office
notifies faculty members who are granted sabbatical leaves for AY 2021-2022.

April 19, 2021
Deadline for faculty members to request cancellation or conversions of previously approved full-time sabbatical leaves commencing in 2021-2022.

I. Periodic Multi-Year Review (PMYR)

January 22, 2021
Faculty members
who are scheduled for Periodic Multi-Year Review during 2020-2021 must submit review materials to the department head/chair.

Due date set internally
Department Personnel Committee
reviews PMYR reports and requests for funds.

April 30, 2021
Department h
ead/chair
must notify their faculty members who are scheduled for Periodic Multi-Year Review during academic year 2021-2022.

August 17, 2021
Dean submits the college's 2020-2021 Annual Periodic Multi-Year Reports (PMYRs) to the Provost's Office via Box upload.

J. Non-Tenure Track Reappointments

For faculty members in first year of service whose current appointments expire August 31, 2021

January 15, 2021
Department head/chair recommendations due in Dean's Office for reappointment or non-reappointment of faculty members.

February 1, 2021
Dean recommendations due in Provost's Office for reappointment or non-reappointment of faculty members.

March 1, 2021 **
Department head/chair
  must send notification of reappointment or expiration of appointment.

** If an initial one-year appointment terminates during an academic year, notification of reappointment must be given at least three months in advance of its termination.
 

For faculty members in second year of service whose current appointments expire August 31, 2021

October 9, 2020 
Department Head/Chair recommendations due in deans' office for reappointment or non-reappointment of faculty members.

November 20, 2020 
Dean recommendations due in Provost's Office for reappointment or non-reappointment of faculty members.

 December 15, 2020 * 
Department Head/Chair
  must send notification of reappointment or expiration of appointment.

*If an initial two-year appointment terminates during an academic year, notification of reappointment or expiration of appointment must be given at least six months in advance of its termination.

For faculty members whose current appointments expire August 31, 2022

Important Note:

  • Dates are listed as If in second year of service

February 19, 2021
Department head/chair
recommendations due in dean's office for reappointment of faculty members.

April 16, 2021
Dean recommendations due in Provost's Office for reappointment of faculty members.

August 15, 2021
Department head/chair
must send notification of reappointment or expiration of appointment.
 

For faculty at less than 50% FTE

Important Note:

  • Dates are listed as faculty whose appointment concludes at the end of Fall 2020 / Spring 2021

December 1, 2020 / May 1, 2021
Department head/chair
must send notification of reappointment or non-reappointment of appointment.

K. Leaves without Pay

December 11, 2020
Faculty member
applications for AY 2021-2022 due in department offices.

January 29, 2021
Department h
ead/chair
recommendations for AY 2021-2022 due in Dean’s Offices.

February 19, 2021
Dean
’s
recommendation for AY 2021-2022 due in the Provost’s Office.

April 16, 2021
Final date for faculty members to apply for cancellation of previously approved leaves without pay for either or both semesters, 2021-2022.

L. Other Important Dates

May 1, 2021
No offer of appointment
Fall 2020 to tenure-track faculty members at another college or university should be made after this date without special clearance (AAU standard).

May 15, 2021
Faculty members
should not resign/retire after this date (AAU standard).

Chronology of Personnel Actions, Academic Affairs

Attached Files

Master Calendar

Attached Files
Attachment Size
Master Calendar 2019-2020 118.04 KB

Spring 2021 - GEO - Payroll Schedule 

Attached Files