The University of Massachusetts Amherst

Dates and Deadlines

Dates and Deadlines

Personnel Action Deadlines

A. Annual Faculty Report and Evaluation of Professional Activities (AFR)

UPDATE:

Please note that internal deadlines can be adjusted at the descretion of the Dean. the Provost Office Deadline can be extended upon request through Academic Personnel

October 15, 2021
Faculty member submits completed Annual Faculty Report and Evaluation of Professional Activities form through APWS.

October 29, 2021
Department head/chair uploads job description for NTT faculty only.

December 17, 2021
Department Personnel Committee (DPC) advances AFRs with comments through APWS to the department head/chair.

January 14, 2022
Department head/chair advances AFRs with comments through APWS back to faculty member.

January 25, 2022
Faculty member certifies AFR and responds (optionally) to the comments entered by the DPC and head/chair. Once complete, the AFR advances to the dean.

February 24, 2022
Dean reviews AFRs in APWS and advances them to the Provost's Office.

 

B. Promotion to Senior Lecturer or Senior Lecturer II

January 21, 2022
Faculty members applying for promotion to senior lecturer or senior lecturer 2 submit such applications through APWS to the department head/chair.

March 4, 2022
Department Personnel Committee (DPC) must advance through APWS their recommendations for promotion to senior lecturer and senior lecturer 2.

March 18, 2022
Department head/chair must advance through APWS their recommendations to the college-level non-tenure track (NTT) review committee.

April 15, 2022
College
-level NTT review committees must advance through APWS their recommendations to the dean.

May 17, 2022
Deans must advance through APWS their recommendations to the provost.

C. Reappointment through Tenure Decision Year Regular Cycle (4.2 Review) appointments end August 2023

February 1, 2021 - February 19, 2021
Department Head/Chair
must notify all members of their department who are scheduled for reappointment or tenure consideration during AY 2021-2022 that a review of their records will be made for the purpose of a personnel recommendation.

Due date set in Dept.
Department Personnel Committee (DPC)
must advance through APWS their recommendations to the department head/ chair.

February 18, 2022
Department Head/Chair
must advance through APWS their recommendations to the CPC/SPC.

Due date set internally
College/School
Personnel Committee must advance through APWS their recommendations to the dean.

April 15, 2022   
Deans
must advance through APWS their recommendations to the provost.

August 15, 2022 
Provost's Office
must provide notification of reappointment or expiration of appointment of faculty members in their second or later year of service. If an appointment terminates during an academic year, notification of reappointment or expiration of appointment must be given at least 12 months in advance of its termination.

D. Tenure and Promotion, Tenure Decision Year is 2021-2022

February 1, 2021 - February 19, 2021
Department head/chair
must notify all members of their department who are scheduled for reappointment or tenure consideration during AY 2021-2022 that a review of their records will be made for the purpose of a personnel recommendation.

May 1, 2021 (*later with approval from Dept. Head/Chair/Dean*)
Faculty must submit all materials for external referees to review and fill out waiver of rights section in APWS. 

Due date set in Dept.
Department Personnel Committee (DPC) 
must advance through APWS their recommendations for tenure with or without promotion to the Dept. Head/Chair.

November 5, 2021
Department head/chair
must advance through APWS their recommendations to the CPC/SPC.

Due date set internally
College/School Personnel Committee must advance through APWS their recommendations to the dean.

January 14, 2022 
Deans must advance through APWS their recommendations to the provost.

August 15, 2022
Faculty members
must be notified of the award of tenure, or of one-year terminal appointments, no later than this date.

 

President’s Office Deadlines

Tenure, distinguished professor, and name professor recommendations are reviewed and approved by the Board of Trustees which meets four a times a year. These files are due in the President’s Office well in advance of those meetings and the Provost’s Office requires ample time to review and prepare the memos and files for submission. We have eliminated off-cycle tenure reviews, but submissions can still be made on ad-hoc basis for hires with tenure and named professorships. These are the upcoming deadlines for submission to the President’s Office.

BOT Meeting                                                                  

  • June 16, 2021                             
  • September 15, 2021               
  • December 15, 2021                   

Deadline for Tenure

  • April 16, 2021 (Majority of cases)
  • August 2, 2021
  • October 6, 2021

Deadline for named Professorship

  • May 7, 2021
  • August 25, 2021
  • October 29, 2021

E. Promotion (Not Associated with Tenure)

Due date set internally - not later than Fall, 2021
Faculty members
applying for promotion to full Professor, or in the clinical, extension, and research ranks submit such applications through APWS to the Department head/chair.

Due date set in Dept.
Department Personnel Committee (DPC)
must advance through APWS their recommendations to the department head/chair.

February 11, 2022
Department head
/chair
must advance through APWS their recommendations to the CPC/SPC.

Due date set internally
College
/School Personnel Committee
must advance through APWS their recommendations to the dean.

April 1, 2022
Deans must advance through APWS their recommendations to the provost.

F. Sabbatical Leaves

September 1, 2021
Faculty may begin work on sabbatical applications in APWS at any time.

October 8, 2021
Deadline for faculty to submit their sabbatical leave applications for AY 2022-2023 in APWS.

October 29, 2021
Department h
ead/chair
must advance through APWS all AY 2022-2023 applications for sabbatical leave requests to the dean.

November 12, 2021
Faculty
who took sabbatical leaves during AY 2020-2021 must submit their sabbatical leave reports in APWS.

December 3, 2021
Deans
must advance through APWS all applications for AY 2022-2023 sabbatical leave to the Provost's Office.

March 25, 2022
Provost's Office
notifies faculty members who are granted sabbatical leaves for AY 2022-2023.

April 19, 2022
Deadline for faculty members to request cancellation or conversions of previously approved full-time sabbatical leaves commencing in 2022-2023.

G. Periodic Multi-Year Review (PMYR)

January 21, 2022
Faculty members
who are scheduled for Periodic Multi-Year Review during 2021-2022 must submit review materials to the department head/chair.

Due date set internally
Department Personnel Committee
reviews PMYR reports and requests for funds.

April 29, 2022
Department h
ead/chair
must notify their faculty members who are scheduled for Periodic Multi-Year Review during academic year 2021-2022.

August 17, 2022
Dean submits the college's 2021-2022 Annual Periodic Multi-Year Reports (PMYRs) to the Provost's Office via Box upload.

H. Non-Tenure Track Reappointments

For faculty members in first year of service whose current appointments expire August 31, 2022

January 14, 2022
Department head/chair recommendations due in Dean's Office for reappointment or non-reappointment of faculty members.

February 1, 2022
Dean recommendations due in Provost's Office for reappointment or non-reappointment of faculty members.

March 1, 2022 **
Department head/chair
  must send notification of reappointment or expiration of appointment.

** If an initial one-year appointment terminates during an academic year, notification of reappointment must be given at least three months in advance of its termination.
 

For faculty members in second year of service whose current appointments expire August 31, 2022

October 8, 2021 
Department Head/Chair recommendations due in deans' office for reappointment or non-reappointment of faculty members.

November 19, 2021 
Dean recommendations due in Provost's Office for reappointment or non-reappointment of faculty members.

 December 15, 2021 * 
Department Head/Chair
  must send notification of reappointment or expiration of appointment.

*If an initial two-year appointment terminates during an academic year, notification of reappointment or expiration of appointment must be given at least six months in advance of its termination.

For faculty members whose current appointments expire August 31, 2023

Important Note:

  • Dates are listed as If in second year of service

February 18, 2022
Department head/chair
recommendations due in dean's office for reappointment of faculty members.

April 15, 2022
Dean recommendations due in Provost's Office for reappointment of faculty members.

August 15, 2022
Department head/chair
must send notification of reappointment or expiration of appointment.
 

For faculty at less than 50% FTE

Important Note:

  • Dates are listed as faculty whose appointment concludes at the end of Fall 2021 / Spring 2022

December 1, 2021 / April 29, 2022
Department head/chair
must send notification of reappointment or non-reappointment of appointment.

I. Leaves without Pay

December 10, 2021
Faculty member
applications for AY 2022-2023 due in department offices.

January 28, 2022
Department h
ead/chair
recommendations for AY 2022-2023 due in Dean’s Offices.

February 18, 2022
Dean
’s
recommendation for AY 2022-2023 due in the Provost’s Office.

April 15, 2022
Final date for faculty members to apply for cancellation of previously approved leaves without pay for either or both semesters, 2022-2023.

L. Other Important Dates

May 1, 2022
No offer of appointment
Fall 2022 to tenure-track faculty members at another college or university should be made after this date without special clearance (AAU standard).

May 15, 2022
Faculty members
should not resign/retire after this date (AAU standard).