Payments made directly to outside vendors in connection with business meetings and other university functions involving University employees conducting official University business. eg. local restaurants, grocers, and coffee service, excluding entertainment and travel. See the Controller's Office Business Expense Policy. Non-state funds only.
- The Business Expense Form is required for employee-related expenses and submitted with the invoice to Accounts Payable.
- Employee reimbursements for business meetings must be processed in the Travel & Expense Module. Select "Business Meeting" in the Expense Type to populate the appropriate account code, 727260. A separate Business Expense Form is not required since all signatures and business expense detail should be included the expense report.
- For any business function expenses on a grant/sponsored project, contact your Grant Accountant in the Controller’s Office before charging the grant.
- For Entertainment Expenses, see 743010; for Alcoholic Beverages, see 734290.
Note: UMass Catering Services should be used for any on-campus catered event. See the University’s Catering policy at the Procurement Department website: http://www.umass.edu/procurement/policies/2007_Catering.pdf