Scope
This Policy applies to all campus employees, students, Special State Employees, or those who incur Travel Expenses in the process of conducting University Business irrespective of the method of payment and source of funds
Catalog Number
AF
016
Purpose
Stewardship, transparency and integrity of funds entrusted to the University by various constituencies is vital. Therefore, the Trustees have approved a policy to clarify the requirements for Business Expenses made on behalf of the University and Travel Expenses related to University travel
Policy
Business and travel expenses are governed by Trustee Document T92-031, as amended.
The policy outlines provisions and requirements for fiscal compliance with federal and state law, Internal Revenue Service (IRS) guidance regarding expense reimbursements under an “accountable plan” made pursuant to IRS Publication 463 “Travel, Entertainment, Gift and Car Expenses”, and funding agencies’ grant and contractual terms and conditions. In addition, this policy establishes guidelines for economical travel on University business while maintaining the necessary controls, accountability and compliance with applicable federal and state laws, and administrative efficiency.
Policy Manager
Frank Sousa, Controller
Contacts
Contact Name
Frank Sousa
Contact Title
Controller
Contact Email
Contact Telephone
Contact Name
Denise Storm
Contact Title
Audit and Grant Compliance Manager
Contact Email
Contact Telephone
Contact Name
Raymond Rex
Contact Title
Manager of General Accounting
Contact Email
Contact Telephone
Executive Unit
Administration and Finance
Topic