There are several steps to hiring an undergraduate TA for your course. Here's a list of things to keep in mind.
Steps for faculty
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For an undergrad TA who will be hired by the department: The budget is sent out ahead of time. If you hire within that budget, then proceed to step 2. If you need additional resources, contact the Department Head and Director of Admin and Finance. Please add a brief explanation if your needs are different from past semesters.
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Once you have received permission to hire an undergrad TA, advertise the position on the department website, jobs section. Do this regardless of whether the students are working for pay or for credit. You can feel free to direct specific students to this site. If you do not have permission to edit the site, then ask for help.
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Once you have chosen the student(s) you want, fill out a hiring request. You can find this at the department page, resources tab (link) and the the "Administrative resources ..." section. Racquel will inform the student with cc to you that they have been selected to work with Prof XYZ on Course number ABCD. If they accept, they should let you know, and meet with Racquel to get details on being hired and turning in hours (if working for pay). Pay rate is (as for F24): $15/hr plus $0.25/hr per semester of TA experience.
Steps for students
- Students who have not previously worked for the university should respond to Racquel Kirpan(link sends e-mail) confirming their appointment and providing their student ID. She will direct them to the paperwork they need to fill out.
- All students working for the Physics department need to be FERPA certified in order to handle student information. FERPA (Family Educational Rights and Privacy Act) governs access to private educational data. There are two steps:
a. Complete the online FERPA training here.
b. Go to SPIRE > Main Menu > Student Home > TA Ferpa Agreement and then click the "I agree to follow FERPA guidelines" button. The student needs to renew this agreement every semester, even if they have done it before.
- Once on the payroll, the student will need to report their hours on a weekly basis. The link for reporting time is here(link is external).