Resources

General Resources:

• Physics Dept. Support and Services Directory
  List of contacts and roles for departmental services.
• Wireless Support
  Instructions for using eduroam on campus.
• Physics Dept. Computing Support
  With answers to many FAQ's.
• Physics Room Schedules
  Calendars for public rooms managed by the Physics Department.
• 25 Live
  UMass calendar of room use all over campus. Look to see if the room you want is available on the date you desire.
• People Finder
  Look up any university member here.
• Scholarworks
  UMass digital repository for research and scholarly activity. Often used to post theses.
• Machine/Scientific Instrument Shop
  Virtual tour of the facility and form for submitting machine shop jobs.

Teaching Resources:

• Spire
  Online student information system, including grades, course rosters, exam schedules. With instructions.
• Instructional Media Lab
  Including assistance with course sites, lecture capture, and audio/visual support for classrooms.
• Echo 360
  Arrange for and monitor automatic lecture capture in select classrooms. Also with instructions for getting started. Login with your UMass email address.
• Moodle Home
  For course web sites, including help for instructors.
• Turnitin
  A plagiarism prevention system for use in combination with course websites. Including instructions for use with Moodle.
• Instructions for Hiring Undergraduate Teaching Assistants
  List of steps to keep in mind.
• Lecture Prep Support
  Hosts an extensive library of demonstrations for use in classrooms, and a calendar of scheduled demonstrations. Request a demo for your classroom directly through the website or by email to demos-l@physics.umass.edu.
• Academic Honesty
  Policy, procedures, and forms.
• Ombuds Office
  For conflict resolution support.
• Disability Services
  To track and manage student special needs and exam proctoring. Login required.
• Learning Resource Center
  Provides Tutoring support and Supplemental Instruction for large courses. Call to see if your large introductory course qualifies for support.

Administrative Resources for Staff, Faculty and Students

• Resources for Faculty and Staff on OneDrive
  Including personnel materials, departmental policy documents, and teaching & committee assignments. Login required.
• Resources for Administrative Staff
  are in the "Physics Dept Admin" folder on Teams.
• Departmental Bylaws
  All the rules you never knew about.
• Administration and Finance systems
  Including Summit, HR Direct, Spire, BuyWays, TerraDotta and ECC (effort reporting). Login to specific applications required.
• Controller's Office
  For all things financial. See in particular: guides to admin staff regarding reimbursements. See also the item below. 
• Reimbursements for Travel and Meals
  Physics Department policy is here (8/3/23).
  Overview of University policies is here.
  Details about allowable meal and travel reimbursements are here.
• UMass Academic Personnel Workflow System
  The UMass system for Annual Faculty Reports and promotion cases, among other things.
• UMass Course and Curriculum Management System
  For course proposals and course changes. With guidelines.
• Fact Sheet - Umass Research Administration
  Fact Sheet for grant management. Rules for calculating fringe, payroll, etc.
• Website Instructions and Documentation
  Instructions for logging in to the website (for those who have accounts) and performing the most common tasks.
• News & Events Personnel
  A directory of personnel who manage news and events in the department.
• Hiring People
  • Hiring Undergraduates for hourly pay: Faculty (not students) should fill out this Google form.
  • Hiring Departmental Assistants (non-benefited, non-student, hourly employees, also known as "O3"): Start by filling out this Google form.  A month of lead time is needed; contact Racquel for details. Faculty or staff should do this, not the employee.
  • Hiring Postdoctoral Fellows or Research Fellows: Start by filling out this Google form. Faculty or staff should do this, not the employee.
  • Link for hourly employees (students and Departmental Assistants) to report hours. Please be sure to forward this information to the supervisor. 

Forms:

• UMass Amherst Printing Options 2021-09
  Printing and copying for exams or large print jobs are processed on a PO through Buyways and require a quote from the UMass approved vendors.
• Sales Tax Exemption Form
  To insure vendors treat UMass purchases as tax exempt.
• UMW-9 Taxpayer Identification
  For domestic vendors and visitors. Make sure they include an email address.
• W-8BEN Certificate of Foreign Status
  For foreign vendors and visitors. Make sure they include a copy of the passport and visa.
• Visitor Reimbursement Information Sheet
  For departmental purposes.
• Pre-Travel Authorization
  Complete this authorizaton BEFORE you leave.
• Travel Reimbursement
  For departmental members, visitors and speakers.
• Invoice
  For registered vendors. Sign at the arrow.