This page contains resource links for faculty and staff in the Physics Department. Access to some of these links is restricted, and requires authentication. Resources for the most common issues can also be found in the subdirectory in the right sidebar.


General Resources:

Teaching Resources:

Administrative Resources for Staff, Faculty and Students

  • Resources for Faculty and Staff on OneDrive
    Including personnel materials, departmental policy documents, and teaching & committee assignments. Login required.
  • Resources for Administrative Staff
    are in the "Physics Dept Admin" folder on Teams.
  • Departmental Bylaws
    All the rules you never knew about.
  • Administration and Finance systems
    Including Summit, HR Direct, Spire, BuyWays, TerraDotta and ECC (effort reporting). Login to specific applications required.
  • Controller's Office
    For all things financial. See in particular: guides to admin staff regarding reimbursements. See also the item below. 
  • Reimbursements for Travel and Meals
    Physics Department policy is here (8/3/23).
    Overview of University policies is here.
    Details about allowable meal and travel reimbursements are here.
  • UMass Academic Personnel Workflow System
    The UMass system for Annual Faculty Reports and promotion cases, among other things.
  • UMass Course and Curriculum Management System
    For course proposals and course changes. With guidelines.
  • Fact Sheet - Umass Research Administration
    Fact Sheet for grant management. Rules for calculating fringe, payroll, etc.
  • Website Instructions and Documentation
    Instructions for logging in to the website (for those who have accounts) and performing the most common tasks.
  • News & Events Personnel
    A directory of personnel who manage news and events in the department.
  • Hiring People
    • Hiring Undergraduates for hourly pay: Faculty (not students) should fill out this Google form.
    • Hiring Departmental Assistants (non-benefited, non-student, hourly employees, also known as "O3"): Start by filling out this Google form.  A month of lead time is needed; contact Racquel for details. Faculty or staff should do this, not the employee.
    • Hiring Postdoctoral Fellows or Research Fellows: Start by filling out this Google form. Faculty or staff should do this, not the employee.
    • Link for hourly employees (students and Departmental Assistants) to report hours. Please be sure to forward this information to the supervisor.