General Resources:
- Physics Dept. Support and Services Directory
List of contacts and roles for departmental services. - Wireless Support
Instructions for using eduroam on campus. - Physics Dept. Computing Support
With answers to many FAQ's. - Physics Room Schedules
Calendars for public rooms managed by the Physics Department. - 25 Live
UMass calendar of room use all over campus. Look to see if the room you want is available on the date you desire. - People Finder
Look up any university member here. - Scholarworks
UMass digital repository for research and scholarly activity. Often used to post theses. - Machine/Scientific Instrument Shop
Virtual tour of the facility and form for submitting machine shop jobs.
Teaching Resources:
- Spire
Online student information system, including grades, course rosters, exam schedules. With instructions. - Instructional Media Lab
Including assistance with course sites, lecture capture, and audio/visual support for classrooms. - Echo 360
Arrange for and monitor automatic lecture capture in select classrooms. Also with instructions for getting started. Login with your UMass email address. - Moodle Home
For course web sites, including help for instructors. - Turnitin
A plagiarism prevention system for use in combination with course websites. Including instructions for use with Moodle. - Instructions for Hiring Undergraduate Teaching Assistants
List of steps to keep in mind. - Lecture Prep Support
Hosts an extensive library of demonstrations for use in classrooms, and a calendar of scheduled demonstrations. Request a demo for your classroom directly through the website or by email to demos-l@physics.umass.edu. - Academic Honesty
Policy, procedures, and forms. - Ombuds Office
For conflict resolution support. - Disability Services
To track and manage student special needs and exam proctoring. Login required. - Learning Resource Center
Provides Tutoring support and Supplemental Instruction for large courses. Call to see if your large introductory course qualifies for support.
Administrative Resources for Staff, Faculty and Students
- Resources for Faculty and Staff on OneDrive
Including personnel materials, departmental policy documents, and teaching & committee assignments. Login required. - Resources for Administrative Staff
are in the "Physics Dept Admin" folder on Teams. - Departmental Bylaws
All the rules you never knew about. - Administration and Finance systems
Including Summit, HR Direct, Spire, BuyWays, TerraDotta and ECC (effort reporting). Login to specific applications required. - Controller's Office
For all things financial. See in particular: guides to admin staff regarding reimbursements. See also the item below. - Reimbursements for Travel and Meals
Physics Department policy is here (8/3/23).
Overview of University policies is here.
Details about allowable meal and travel reimbursements are here. - UMass Academic Personnel Workflow System
The UMass system for Annual Faculty Reports and promotion cases, among other things. - UMass Course and Curriculum Management System
For course proposals and course changes. With guidelines. - Fact Sheet - Umass Research Administration
Fact Sheet for grant management. Rules for calculating fringe, payroll, etc. - Website Instructions and Documentation
Instructions for logging in to the website (for those who have accounts) and performing the most common tasks. - News & Events Personnel
A directory of personnel who manage news and events in the department. - Hiring People
- Hiring Undergraduates for hourly pay: Faculty (not students) should fill out this Google form.
- Hiring Departmental Assistants (non-benefited, non-student, hourly employees, also known as "O3"): Start by filling out this Google form. A month of lead time is needed; contact Racquel for details. Faculty or staff should do this, not the employee.
- Hiring Postdoctoral Fellows or Research Fellows: Start by filling out this Google form. Faculty or staff should do this, not the employee.
- Link for hourly employees (students and Departmental Assistants) to report hours. Please be sure to forward this information to the supervisor.
Forms:
UMass Amherst Printing Options 2021-09
Printing and copying for exams or large print jobs are processed on a PO through Buyways and require a quote from the UMass approved vendors.Sales Tax Exemption Form
To insure vendors treat UMass purchases as tax exempt.UMW-9 Taxpayer Identification
For domestic vendors and visitors. Make sure they include an email address.W-8BEN Certificate of Foreign Status
For foreign vendors and visitors. Make sure they include a copy of the passport and visa.Visitor Reimbursement Information Sheet
For departmental purposes.Pre-Travel Authorization
Complete this authorizaton BEFORE you leave.Travel Reimbursement
For departmental members, visitors and speakers.Invoice
For registered vendors. Sign at the arrow.
Department of Physics