Search Google Appliance

Information Technology

SPIRE Access Requests for Employees

Students and Most Instructors:

You will receive the appropriate SPIRE access automatically.

Staff, some Instructors and Advisors:

If your job requires you to work with student records in SPIRE, including advising, follow these steps for additional SPIRE access:

1. Complete FERPA Certification

FERPA (the Family Educational Rights & Privacy Act) is a federal law protecting the confidentiality of student records. All applicants for SPIRE for Staff or SPIRE for Advisors access must become familiar with the FERPA law and must complete FERPA Certification. We recommend that you take the online FERPA certification quiz as soon as possible.

2. Apply for Additional SPIRE Access

Log into SPIRE and navigate to My SPIRE > SPIRE Access Request.  Follow the directions on the page and your request will be sent to your department head and the Registrar’s office for approval. You can track where your requests are in the approval process at  UMass Tools > Administration > SPIRE Access Apprv Status/Hist. The table below contains descriptions of the types of access available, as well as the corresponding training requirements. If you need access that does not seem to fit into any of the training type descriptions, email us at spire-training@it.umass.edu.

3. Get SPIRE Training

Once approved, we will email details of required training. 

Access/Security Role in SPIRE Description                                                   Training Requirements Training Mode
For Advisors Only      
Academic Records for Advisors View all academic and contact information needed to be an advisor. This and Navigate are all the access most academic advisors need! Advising Foundations Moodle Course
Navigate Navigate is an advising and retention tool utilized to support the undergraduate student population. All advisors to undergraduate students will need access to Navigate. Individuals supporting advising programs through appointment and office management will likely also need access. Note: Navigate is a unique student
success management system that has quick links to SPIRE to best support advising needs.
Advising Foundations Moodle Course
Classroom Management      
View Class Information in CAPS View course & class offering and requests for changes in CAPS system. CAPS Online, see OWL Logon page
Class Management using CAPS View and update course and class offerings using the CAPS system. CAPS Online, see OWL Logon page
Records & Enrollment      
Academic Records & Class Rosters (SPIRE A) View class schedules, unofficial transcripts, grades, GPA, academic statistics, test results, transfer information, personal information, academic requirements report (ARR) and class rosters. SPIRE Academic Records Online, see OWL Logon page
ARR Exceptions Add an exception to a student's degree requirements for the Academic Requirements report (ARR).

ARR Exceptions Training Guide

Pre-req: SPIRE Academic Records

Materials sent via email
Change Majors & Minors Update student record to change a major, minor, track or honors (plans and subplans).

UMass Plan Change Training Guide

Pre-req: SPIRE Academic Records

Materials sent via email
Assign Advisors to Students Assign specific advisors to students.

Advisor Assignment documents

Pre-req: SPIRE Academic Records

Materials sent via email
Service Indicators/Holds for Advisors or Staff Place or remove service indicators/holds for students. Service indicators can limit access to certain functions such as registration or getting transcripts.

View, Add or Remove Service Indicators

Pre-req: SPIRE Academic Records

 

Materials sent via email

 

Enrollment Requests & Overrides (SPIRE B) Enroll students in classes, drop or swap classes from a student’s schedule, add students to or change positions on class waiting lists, specify the instructor for an enrollment, change the instructor for certain types of classes, and modify the grading basis.  Override class requisites, and enroll students in classes requiring instructor consent.  Other topics include class rosters, data entry defaults, and instructor lookup.

Enrollment Requests & Overrides

Pre-req: SPIRE Academic Records

Online, see OWL Logon page
Academic Dean Functions / Credit Limit Overrides Grant credit limit overrides, monitor student incompletes, view comments. Dean’s Additional Functions

Pre-req: SPIRE Academic Records
Online, see OWL Logon page

 
Graduation Tracking & Clearance Track and clear undergraduate students for graduation. Grad Tracking In-person or via Zoom (1.5 hours)
Student Directory Information View publicly releasable information such as name, address, phone, email address, birth date, major, degrees & certificates and athletic affiliation. Student Directory Training Guide & Training Videos Materials sent via email
Undergraduate Reports Using the SPIRE query system, view reports about course enrollment and departmental student data. Undergraduate Reports Training Guide Materials sent via email
Graduate School      
Graduate Milestones & Committees View graduate students' milestones and committee data.

Graduate Milestones & Committees Training Guide

Pre-req: SPIRE Academic Records

Materials sent via email
Graduate Admissions Committee Member Review admission applications via Graduate Application Review (does not have access to record admission decisions). Must be Graduate Faculty Materials sent via email
Graduate Program Primary Support Staff Member Review admission applications, record admission decisions, request SOL extensions, record load override, access Grad School queries and UMetrx reports for departments. Training Guide Materials sent via email
Graduate School Queries & Reports Using the SPIRE query system, view reports about course enrollment and departmental student data. Training Guide Materials sent via email
Prepare Grad Student Appointments (GFAFs) Enter job-specific information to initiate graduate student hiring process. Training Guide Materials sent via email