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Grading Workflow and Allocation for Moodle Assignments

Grading workflow and Grading allocation for Moodle Assignment activities are especially useful for large classes and classes with more than one instructor or TA. These features can be used either in conjunction with one another or independently. 

  • Grading workflow allows instructors and graders (e.g., TAs) to track preset grading stages for each student's Assignment submission. Instructors and TAs can view the workflow status of all student submissions at any time, but grading information is released to students only in the last step. Grades can be released individually or in batches.
  • Grading allocation, in classes where more than one instructor or TA will evaluate student Assignment submissions, allows instructors to designate who will grade each student, especially helpful when TAs each have their own class section or Group.

Once graders are assigned, or Grading workflow is in use, instructors can monitor the workflow status of submissions and sort by graders. 

Enable Grading Workflow and/or Grading Allocation

Grading workflow and Grading allocation must be enabled on the Assignment settings page for the Assignment activity before they can be used to grade.
Note: It is best to enable these settings before any grading has been done on the assignment as changes to this settings can hide grades from students.

  1. On your course page, click Turn editing on (top right). Editing icons and links will appear.
  2. If the Assignment already exists, click Edit, then Edit settings, and skip to Step 5 (below).
    To add a new Assignment, in the Section where you want the assignment to appear, click + Add an activity or resource. The Add an activity or resource chooser will open.
  3. In the Add an activity or resource chooser, select Assignment and click Add. The Adding a new assignment page will open.
  4. On the Adding a new assignment page, configure the Assignment. For more on configuration options, see Add an Assignment Activity in Moodle.
  5. Under the Grade heading, from the drop-downs for:
    • Use grading workflow
      Select Yes, to allow graders to specify the stages of grading for students' assignments and to release the grades individually or all at once. 
    • Use grading allocation
      Select Yes, to be able to designate which grader will asses each student's submission. 
  6. Click Save and return to course to return to your course page or Save and display to view the activity. 

Use Grading Workflow

Once your students have submitted work, the Grading workflow process can help graders stay organized, and when used in conjunction with Grading allocation allows instructors to track the progress of colleagues and TAs while grading. Grades will not be released to students until you select Release grades

Use Grading Workflow on the Grading page (with Quick Grading)

Using Quick grading you can grade and set the Grade workflow status from the Assignment Grading page.

  1. On your course page, click the Assignment name. The Assignment summary page opens.  
  2. On the Assignment summary page, click View/grade all submissions. The Grading page will open to the Grading table.
  3. Important: At the bottom of the Grading page, select the Quick grading check box. Quick grading must be enabled to assign a status from the Grading page.
  4. In the Grading table, find the student submission to grade, and in the Status column select a status from the dropdown:
    • Not marked: The grader has not yet started grading.
    • In marking: The grader has started but not yet finished grading.
    • Marking completed: The grader has finished but might need to go back for checking/corrections on the graded items.
    • In review: The marking is now with the instructor in charge of checking quality.
    • Ready for release: The instructor in charge is satisfied with the marking but will wait before giving the student access to the marking results.
    • Released: The student can access the grades/feedback.
  5. Repeat Step 3 for each student you want to grade or update the status for.
  6. Click Save all quick grading changes.  

Use Grading Workflow for an Individual Student Submission

If you are opening student Submission pages one at a time, you can set the Grading workflow status from an individual student's Grade page.

  1. On your course page, click the Assignment name. The Assignment summary page opens.  
  2. On the Assignment summary page, click View/grade all submissions. The Grading page will open to the Grading table.
  3. In the Grading table, find the student submission to grade, and in the Grade column, click the Edit icon (edit grade), or, in the Edit column, click Edit then Grade (or Update grade). The Grading page for the individual submission will open. 
  4. Enter a grade and feedback for the submission as necessary. 
  5. In the Grading workflow drop-down menu, select the correct status: 
    • Not marked: The grader has not yet started grading.
    • In marking: The grader has started but not yet finished grading.
    • Marking completed: The grader has finished but might need to go back for checking/corrections on the graded items.
    • In review: The marking is now with the instructor in charge of checking quality.
    • Ready for release: The instructor in charge is satisfied with the marking but will wait before giving the student access to the marking results.
    • Released: The student can access the grades/feedback.
  6. Click Save Changes, or to grade the next student's submission, click Save and show next.
  7. Repeat for each student you want to grade or update the status for. 
  8. Click Save all quick grading changes to save grading changes.  

Release All Grades to Students Using Grading Workflow (with Quick Grading)

Once all student submissions have been graded, you can release all grades at once:

  1. On your course page, click the name of the Assignment you want to release grades for. The Assignment summary page opens.  
  2. On the Assignment summary page, click View/grade all submissions. The Grading page will open to the Grading table.
  3. Important: At the bottom of the Grading page, select the Quick grading check box. Quick grading must be enabled to assign a status from the Grading page.
  4. In the Grading table, under Select (the first column)select each student you want to release grades for, or to select all students, click the top box under Select. 
  5. Below the Grading table and just below the Save button, from the With selected... drop-down, select Set grading workflow state then click go. A pop up will open asking you to confirm you want to change the grading workflow states.
  6. In the pop-up window, click ok to confirm. The Set grading workflow state page will open listing the names of the students who will be affected.
  7. Scroll to the bottom of the Set grading workflow state page, and from the Grading workflow state drop-down, select Released.
  8. Optional: To send an automated message letting students know their assignment has been graded, for Notify Students, select Yes
  9. Click Save changes. You will be returned to the Grading page and the Grading workflow status of selected  students will be changed to Released.

Use Grading Allocation 

Grading allocation allows an instructor to designate graders for students, e.g, when a TA will grade a particular discussion section. When enabled and set up, graders can enter marks only for their designated students. When used in conjunction with the Grading workflow, instructors can monitor the progress of assignment grading by graders. 

Allocate Students to Graders, One at a Time

  1. On your course page, click the name of the Assignment. The Assignment summary page opens. 
  2. On the Assignment summary page, click View/grade all submissions. The Grading page will open to the Grading table.
  3. Important: Quick grading must be enabled to assign a status from the Grading page: At the bottom of the Grading page, select the Quick grading check box. Drop-down menus will appear in the Grading table under the Grader column. 
  4. In the Grading table, in the row for the student to assign a grader to, in the Grader column, use the drop-down menu to select the name of the grader for the submission. 
  5. Optional: repeat step 3 for each student you want to set a grader for. 
    Note: To set graders for many students at once, see Allocate Graders for Multiple Students at Once, or Allocate Graders by Group or Class Section (below). 
  6. Click Save changes. You will be returned to the Grading page and the grader's name you will be listed for the student(s) you selected..

Allocate Multiple Students to a Grader at Once

  1. On your course page, click the name of the Assignment to set up with Grading allocation. The Assignment summary page opens.
  2. On the Assignment summary page, click View/grade all submissions. The Grading page will open to the Grading table.
  3. Important: Quick grading must be enabled to assign a status from the Grading page: At the bottom of the Grading page below the Grading table, select the Quick grading check box. Drop-down menus will appear in the Grading table under the Grader column.
  4. In the Grading table, under the Select column (first column at left)select each student to allocate to a grader.
  5. Below the Grading table and just below the Save button, from the With selected... drop-down, select Set grader allocation, and click Go. A pop up will open asking you to confirm you want to change the grader allocations.
  6. In the pop-up window, click OK to confirm. The Set allocated grader page opens.
  7.  From the Allocated Grader drop-down, select the grader for the selected students and click Save changes. You will be returned to the Grading page and the grader's name you will be listed for the students you selected.

Allocate Students to Graders by Group or Class Section

If you have set up groups in your course you can assign a grader to a particular group.
Note: If f you teach a multiple-section class, Moodle automatically creates a group for each lab, seminar or discussion section, or if you your Moodle course is a Meta-course (combining lecture sections into one course), a group for each lecture section. Names for automatically created groups are prepended with a tilde character, e.g.,  ~Sem 01 DEPT124345, ~Lab 03 DEPT45678., etc.

  1. To allocate graders by Group, the Assignment activity must be set up as a group assignment:
    1. On your course page, next to the Assignment name, click Edit, then Edit settings. The Updating Assignment page opens.
    2. Scroll down the page and click Common modules setting, and from the Group mode drop-down, select either Separate groups or Visible groups.
      Note: Assigning a grouping is not necessary in order to allocate graders. Unless you have another reason to select a grouping leave Grouping set to None.
    3. Click Save and display. The Assignment summary page opens.
  2. On the Assignment summary page, click View/grade all submissions. The Grading page will open to the Grading table.
  3. At the top of the page above the Grading table, for Separate groups, or Visible groups, select a group to allocate to a grader. The page will refresh to display only the students in the group.
    Note: If the group contains more students than are listed on the page, under Options (below the table) for Assignments per page, use the drop-down to raise the number per page. If you have more than 100 students in the group, you will have to complete the allocation operation again for subsequent pages.
  4. In the Grading table, under the Select column (first column at left), select the top check box. This will select all students in the group. 
  5. Below the Grading table, from the With selected... drop-down, select Set grader allocation, and click Go. A pop up will open asking you to confirm you want to change the grader allocations.
  6. In the pop-up window, click OK to confirm. The Set allocated grader page opens.
  7.  From the Allocated Grader drop-down, select the grader for the group and click Save changes. You will be returned to the Grading page and the grader's name you will be listed for the students in the group.
  8. Use the Visible groups or Separate groups menu to change the view back to show All participants or a different group.