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Enroll Users into Ad Hoc Community Courses on Moodle

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This article explains the Bulk Enrollment role and how to enroll users into Ad Hoc Community courses on Moodle.

Ad Hoc Community courses in Moodle allow non-credit courses, online training, collaborative groups, and other course-like activities to be hosted on umass.moonami.com even if they are not officially listed as classes in SPIRE.

In Ad Hoc courses, instructors/facilitators listed in the request form will be added to the course with the Bulk Enrollment role and will be able to enroll students or participants with a student-level role (not teachers or facilitators) in bulk, using the User bulk enrollment tool.

Note: User bulk enrollment only enrolls users who already exist in Moodle.

Bulk Enrollment Role

The Bulk enrollment role allows you to enroll students and add them to groups in an Ad Hoc Community Moodle course. To check who has this role in your course:

  1. On your course page, open the Navigation tray and click Participants. The Participants page opens.
  2. Any individuals with the Bulk enrollment role have “Bulk Enrollment” listed under the Roles column.

If you need to add additional instructors/facilitators contact the IDEAS TEAM at instruct@umass.edu.

Enroll Users into an Ad Hoc Community Course

Teachers or individuals with the Bulk Enrollment role will find an additional User bulk enrollment menu item in the settings for the course Participants page.

  1. On your course page, open the Navigation tray and click Participants. The Participants page opens.
  2. On the Participants page, click the Actions menu (gear icon ) at top right and select User Bulk Enrollment. The User bulk enrollment page will open.
  3. On the List of email address form, add a list of email addresses by entering one user email address per line.
    Note: Bulk enrollment only accepts a list of email addresses of users who already exist in Moodle.

    Add list of addresses to user bulk enrollment dialog

  4. Optionally, Teachers with the Bulk Enrollment role can do group enrollment as part of this process. All they have to do is to add a heading line with a hash (#) sign and the group's name, separating the list of users. If the Group already exists in the course the students will be added to the group. If the Group does not yet exist, it will be created and the students added.  For more on Groups in Moodle, see An Overview of Managing Groups in Moodle.
  5. Click Enroll users to save.