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Email & Calendaring Feature Comparison

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UMail will be retired in 2019 as it has reach end-of-life and will no longer be supported. Graduate students can switch to Google Mail in spring 2019. Faculty and staff will receive additional information in summer/fall 2019.

This chart compares the features of Apps at UMass Amherst: Google Mail & Calendar, Microsoft Exchange email & calendaring, and UMail as of April 11, 2019.

Apps at UMass Amherst is a customized version of Google’s popular suite of online collaboration tools designed especially for educational institutions. Apps include email, calendaring, and contacts. Information is hosted ‘in the cloud,’ on Google servers. Microsoft Exchange is a platform that provides integrated email, calendaring, and contacts on premise, at this time (all information is hosted on University servers).

All platforms offer the following features:

  • Ability to import/export contacts
  • Ability to send mass email
  • Access for mobile devices
  • Centralized address book
  • Email search function
  • File backups & data recovery
  • Folders
  • IMAP access (ability to set up account using email software, e.g, Thunderbird)
  • Linux, Mac OS X, and Windows compatibility for email
  • Out of office/vacation reply
  • Spam filtering
  • Subsidiary accounts (secondary accounts for projects, collaborations, student workers)
  • User Services support and online documentation
  • Web access (ability to access email through a Web browser - compatibility with most Web browsers)

Email

 

Apps at UMass Amherst: Google Mail & Calendar

Microsoft Exchange UMail (Soon to be retired)

Comments

Account quota size

Unlimited

30 GB

Faculty & staff: 2 GB

Graduate students:    1 GB

 

 

Attachment size

25 MB (Sending)

50 MB (Receiving)

25 MB

Web interface: 5 MB

Email client: 25 MB

Maximum file size for attachments

Chat integration

 

Ability to chat with others from the email interface

Conversation view

 

Email Scheduling

(Coming soon)

(Only works in Windows Microsoft Outlook)

 

Inbox rules/filters

 

Message encryption

(Limitations)

Emails can be encrypted for added security

Tasks

 

 

 

Calendaring

 

Apps at UMass Amherst: Google Mail & Calendar

Microsoft Exchange UMail (Soon to be retired) Comments

Basic calendaring

 

Calendar delegation

Ability to delegate calendars to others

Calendar invitation via email

 

Calendar sharing

 

Ability to share one's calendar with others

Collaboration with UMass Amherst undergraduate students

 

Ability to share calendars or documents with students who are using Google Mail

Free/Busy

Ability to see others' calendar availability

Integration with other platforms

(Limitations when sharing a calendar between Exchange & Google)

(Limitations when sharing a calendar between Exchange & Google)

E.g., sending calendar invitations between the two platforms

Linux compatibility

(Limitations)

 

Mac OS X compatibility - Apple Calendar

(Limitations)

(Limitations)

 

Mac OS X compatibility - Microsoft Outlook

 

 

Multiple Calendars

Ability to set up multiple calendars per account and share to the Web - e.g., personal calendar & office hours schedule

Resource Calendars

Ability to set up calendars for conference rooms & other resources

Scheduling assistant

(Partial)

 

 

View shared calendars on mobile devices

 

View multiple calendars in one view

 

Windows compatibility - Microsoft Outlook

(Only via Google Sync)