Feature, Specification or Action
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OneDrive
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Box (Secure Online Storage)
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Eligibility |
UMass students, faculty, and staff |
UMass students, faculty, and staff |
Create a file |
Click New, then choose document type.

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Click New, then choose document type.

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Upload files |
- Click Upload.
- Click Files or Folder.
- Choose the file(s) or folder(s) you want to upload from your local files.
- Click Open.

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- Click Upload.
- Choose Files or Folder.
- Choose the file(s) or folder(s) you want to upload from your local files.
- Click Open.

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Bulk upload files |
- Click and drag files into OneDrive from your computer’s local file manager
- See Upload files (above)
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- Click and drag files into Box from your computer’s local file manager
- See Upload files (above)
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View version history (depending on file ownership) |
- Hover over a file.
- Click the three vertical dots to the right of the file name.
- From the dropdown menu, click Version History.

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- Hover over a file.
- Click the three horizontal dots to the right of the file name.
- From the dropdown menu, click Properties, then Version History.

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Share files and folders |
- Click the share file icon (
) to the right of a file or folder name.
- From the menu that appears, you can:
- Copy link
- Share directly to specific users

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- Click Share to the right of a file or folder name.
- From the dialog box that appears, you can:
- Invite others via name or email address
- Create a shareable link

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Options for sharing files and folders |
From the Send Link menu, click Anyone with the link can edit to control who can edit and view your document.

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From the Share menu, click the arrow next to Invite as Editor to set invitees as Editors or Viewers.

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Post comments |
- Open a document in OneDrive.
- Go to the Review tab, then click the New Comment button. The new comment is created on the line your cursor is on in the document.

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- Open a document in Box.
- In the sidebar menu to the right of the document preview, type your comment in the Write a comment box.
- Click Post.

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Search with content filters |
- Type the word or phrase you want to look up in the Search bar.
- Click the Filters pane icon (
) in the upper right corner.
- Sort by Modification by using the slider to determine date of last modification.
- Sort by file type by choosing file types in the Type section.
- Sort by owner by entering a name or email address in the People section.

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- Click the Search bar.
- From the dropdown menu, search for specific file types, by date updated, and/or by owner.

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Manage collaborators and file security |
If you are the owner of a file, you can modify who has access to files you’ve shared.
- Click the three vertical dots to the right of a file or folder name.
- Click Details.
- Click Manage Access to view a list of individuals with direct access, and to manage links you have already shared.
- Click Stop sharing to remove users with direct access and delete all sharing links.

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If you are an editor, owner, or co-owner in a file or folder, you can modify the access levels of other collaborators.
- Click the three horizontal dots to the right of a file or folder name.
- Click More Actions.
- Click Manage Collaborators to view a list of current collaborators and their permissions.
If you have been invited to a folder you no longer need or want, you can remove yourself as a collaborator:
- Click the three horizontal dots to the right of a file or folder name.
- Click More Actions.
- Click End Collaboration.

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Supported file types |
See File types supported for previewing files in OneDrive |
See Box’s Supported File Types |
Store sensitive information |
See Where can I store or share my data? UMass Amherst Service Categorizations |
See Where can I store or share my data? UMass Amherst Service Categorizations |