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Google Groups: Post-Upgrade Checklist for List Managers

The upgrade to Google Groups is now complete. Use this page to check your list settings and make any changes. 

  1. Go to groups.google.com and log in with YourNetID@umass.edu and password.
  2. On the My Groups screen, you will see all the lists to which you subscribe and the ones for which you are a manager (marked with the Group settings icon).
  3. Review the lists you manage:
    • Delete the lists you no longer need. Go to SPIRE > IT Accounts > Email List Request & View. Lists will be deleted within an hour.
    • Check the settings for your remaining lists: in the row corresponding to a list, click the Group settings icon (far right) to access the list settings. After you complete each step, click Save changes at the bottom of the screen.

Learn more about Group Settings in Google Groups

Action

Setting Location

Description

Privacy Settings List name > About Check the privacy settings for your list and adjust as necessary (e.g., who can see your group, who can view members, who can view conversations, who can post, and who can join the group). Go to Group Settings to adjust these preferences. Use Google's reference guide for more information. 
List visibility Group Settings > General > Who can see group Set who can see your list (only group members or everyone at UMass). 
List subscription preferences Group Settings > General > Who can join group Set subscription options: who can join the group (by invitation, by request, restricted to UMass, or open to anyone).

Add Subject Prefix

Group Settings > Email options > Subject Prefix

Automatically add text to the beginning of email subjects to identify group messages. Surround the prefix with [ ].  This was the default in Mailman. Example: [group-prefix]

Add a custom footer

Group Settings > Email options > Email footer

This is important if you are using your list for commercial messages as defined by the Digital Communications Policy.

Message moderation

Group Settings > General

Choose between no moderation, moderation for non-members, and moderation for all messages.

You can also choose who can post to the list by going to People > Members, then adjusting the Posting column for individual list members. Note: Individual member moderation settings were not migrated from Mailman and need to be reset

Message delivery settings

People > Members > Subscription column (at right)

Set how your list subscribers will receive messages posted to the list (Each email, Digest, Abridged, No email). 

Note: Individual member posting settings were not migrated from Mailman and need to be reset. 

If Digest is selected for any members, the Conversation History setting also needs to be set to On (Go to Group Settings > Posting Policies).

Greeting Messages People > Members > Add members (top button) If the group does not have a welcome message and on the Add members screen, the default Direct add users is set, a greeting message is not sent to users with UMass Amherst email addresses but is sent to external users with non-UMass email addresses.

Add members

People > Members > Add members (top button)

Add members one-by-one, setting the subscription settings for each. (e.g., Each email, Digest, Abridged, No email). 

Add more than one member by inserting a list of comma-separated email addresses.  

Note: You can either be a list manager or member (the list owner option cannot be selected).

Add managers People > Members > Role column

Change a member to a manager by selecting the new role from the pull-down list.  Groups can have more than one manager.

Note: You can either be a list manager or member (the list owner option cannot be selected).

Delete members

People > Members

Select member, then click the Remove member in the upper right corner of the screen.