Starting Tuesday, April 2, faculty and staff using Microsoft Exchange Email and Calendaring have access to the “free/busy” calendar feature for colleagues at all other UMass campuses.
"Free/busy” is a special calendar feature that shows your calendar availability as well as your colleagues’ availability ("Available," "Busy," "Tentative," or "Out of Office"), allowing you to schedule inter-campus meetings more efficiently.
Ins & Outs of Free/Busy Scheduling
- When scheduling meetings, colleagues will only see the following indications: "Available," “Busy,” “Out of Office,” or "Tentative." Detailed information is not available.
- Faculty and staff at UMass Amherst could previously access the free/busy calendars of campus colleagues. With this change, employees across the UMass system can now take advantage of the same collaboration feature for cross-campus coordination.
- Only faculty and staff using Microsoft Exchange Email and Calendaring can access one another's free/busy information. Employees using Google Mail or another email service for their university email will not have access to this information.
- To use the free/busy calendar feature, click the “Scheduling Assistant” button (or “Scheduling” for the Mac client) while creating a meeting. With every attendee you add, you can see their availability and compare them to select the best times to meet.
For questions about free/busy and Microsoft Exchange calendars, please contact IT User Services at firstname.lastname@example.org or 413-545-TECH (545-8324).