University Sick Leave Banks (SLB) have been established to secure income for members who are on an approved, qualifying leave where there is a reasonable expectation that the member will return to perform the essential functions of his or her job. SLBs do not provide income replacement for periods which may be covered by another insurance policy (e.g., workers' compensation, vehicle insurance, etc.) Prior to drawing from any SLB an applicant must first secure an approved leave from his or her department by following the University's leave application process.
AFSCME Sick Leave Bank (SLB)
The AFSCME SLB is designed to provide income security to SLB members who are disabled from work due to a non-work related personal illness or injury. Prior to drawing from the SLB a member must be out of work for ten work days and exhaust all accrued sick and personal time and all but ten days of accrued vacation time. The SLB Committee considers applications for income replacement based on information provided by the employee and his/her physician(s). In order for your SLB application to be considered by the Committee and after securing an approved leave from your department, please:
- Complete Section One of the application.
- Have your physician complete Section Two of the application.
- Have your department’s HR/Personnel Coordinator complete Section Three of the application. *
- Return the completed application to the Employee Service Center by mail, fax or in-person.
* If you work in one of the following areas, your department’s HR Representative coordinating the leave process is:
- Auxiliary Enterprises: Katty Calderon, Human Resources/Org Dev at 918 Campus Center
- Facilities & Campus Services: Samantha Lewis, Physical Plant Human Resources
- Residential Life: Ozgun Sulekoglu , Berkshire House, SACL Human Resources
SLB members do not accrue sick or vacation time while drawing from the SLB. Employees in a position covered by the AFSCME bargaining agreement may elect membership in the SLB during the month of October any year by submitting an enrollment form at the Employee Service Center. SLB membership continues until the member pro-actively disenrolls or is no longer employed in a position covered under the AFSCME bargaining agreement. Questions: Randy Grzych
PSU/MTA Sick Leave Bank (SLB)
The PSU/MTA SLB is intended to provide paid leave time to members who:
- are absent from work due to a non-work related injury or illness where there is a reasonable expectation, based on medical documentation, of the member returning to the position held at the time a medical leave due to the illness or injury began. The Sick Leave Bank is not intended as a substitute for Long-Term Disability Insurance protection.
- are absent from work due to parental leave or serious illness of a family houeshold member.
After securing an approved leave and an approved PSU/MTA SLB application and prior to drawing from the SLB a member must first exhaust all accrued sick leave, all personal leave and all but ten (10) days of accrued vacation leave (pro-rated based on a member's full time equivalency). SLB members do not accrue sick or vacation time while drawing from the SLB.The PSU/MTA SLB Guidelines provide an overview of SLB eligibility and qualifying circumstances. Questions: Randy Grzych
USA/MTA Sick Leave Bank (SLB)
The USA/MTA SLB can provide income security to SLB members who:
- are disabled from work due to a non-work related personal illness or injury.
- are on an approved parental leave.
- are on an approved leave to care for a qualified family member.
Prior to drawing from the Bank, a SLB member must exhaust all of their accrued sick leave, and all but ten days (10) of a combination of their compensatory, personal, and vacation time. If the leave is for a parental leave; they must also exhaust the two weeks of their University granted allowed time prior to drawing from the Bank. The SLB Committee considers applications for income replacement based on the information provided by the employee and relevant health care providers.
In order for your application to be considered by the Committee, please:
- Complete, sign, and date Section One of the appropriate USA/MTA SLB application.
- Submit appropriate supporting medical information as described below:
- For leave granted for an employee's own illness/injury a Section 2 of the SLB application completed by a health care professional.
- For parental leave requests, a letter on a health care provider's letterhead indicating the expected due date or in cases of adoption legal documentation indicating the effective date of the adoption
- For leave to care for a qualified family member a Department of Labor Certification of Health Care Provider form (WH-380-F) completed by a health care professional
- Section 3 completed by your departmental HR Representative (or in cases where one does not exist your supervisor) indicating you have secured an approved leave.
- Return the completed application to the Employee Service Center by mail, fax or in-person.
SLB members do not accrue sick or vacation time while drawing from the SLB. Questions: Randy Grzych
MSP Sick Leave Bank (SLB)
MSP SLB Parental Leave Application Process
Upon request, the following MSP-represented employees are eligible to receive one semester (for librarians, 24 weeks) of paid parental leave to prepare or care for a newborn or adoptive child under age 5:
- Full-time tenured and tenure-track faculty members
- Non-tenure-track faculty members who are state-funded, who have at least three years of full-time service, and who have appointments that make it possible to fulfill a one-year return obligation
- Librarians with at least four months of service
While on a University-approved parental leave, eligible MSP members (as defined above) may draw from the MSP SLB in order to maintain income during the semester of parental leave. No application beyond the MSP Request for Parental Leave is required. After exhausting all accrued sick time during the semester of parental leave, the employing department should submit the balance of reportable time using the SLB time and attendance code. Sick leave may not be used to further extend a parental leave unless the extension is medically justified. For example, a faculty member who gives birth mid-semester may not use sick leave beyond what is medically necessary in that semester and then take parental leave the following semester; instead, the faculty member has three options: take parental leave for the remainder of that semester; take leave without pay for the remainder of the semester and then parental leave the following semester; or return to work in that semester and take parental leave the following semester. The parental leave may not be taken in a semester beyond a semester adjacent to the period during which the birth or adoption occurs. For example, parental leave may not be taken in the spring following a summer birth or in fall following an early January birth.
Process for All Other MSP SLB Requests
In order to request income security from the MSP SLB a member must submit the following items to the Employee Service Center by mail, fax or in-person. This process also applies to an MSP member's request to use more than five (5) of his or her own accrued sick days in order to care for a family member ("family sick time"). 1. Written request to draw from the SLB identifying:
- the dates for which you are requesting leave and the date you intend to return to work,
- if requesting an intermittent leave, the work schedule you propose. (Your supervisor may require a different schedule. For example, rather than release from teaching responsibilities, the supervisor may release you from non-teaching duties.)
2. Copy of the Certification of Health Care Provider for an Employee's Serious Health Condition form submitted to your department with your request for leave. * * If you are requesting time to care for a family member, the Certification of Health Care Provider for a Family Member's Serious Health Condition must be completed by the treating provider and submitted with the SLB request in lieu of the Certification of Health Care Provider for an Employee's Serious Health Condition. Questions: Kelly Pleasant
MSP SLB History
The Sick Leave Bank, established under Article 27 of the UMass-MSP collective bargaining agreement provides short-term salary continuity to eligible MSP-represented employees who:
- are members of the Sick Leave Bank;
- have approved sick leave due to a non-work related disability (illness or injury); or to care for relatives (such as spouse, parent or stepparent, child or stepchild, grandparent or grandchild, sibling) who are seriously ill;
- have approved parental leave the semester prior to, the semester of, or the semester immediately following the birth/adoption of a child.
- have a reasonable expectation of returning to a pre-disability position;
- have insufficient accrued sick leave to cover an absence; and
- have applied for and received an allocation of coverage from the Sick Leave Bank Committee (see application instructions above).
You may elect to join the Sick Leave Bank during open enrollment (month of October) any year by donating 1 or more days of your accrued sick leave. Benefit time accrues to the Bank when a member is drawing from the Sick Leave Bank. The MSP SLB Committee also reviews all MSP member requests to use more than five (5) personal sick days to secure income while caring for a family member ("family sick time").
Non-Unit Sick Leave Bank (SLB)
The Non-Unit SLB can provide income security to an employee on an approved leave due to a serious health condition that disables them from performing the essential functions of their job, where the disabling illness/injury is not work-related and there is a reasonable expectation of the employee returning to perform the essential functions of the job from which they became disabled.
Prior to drawing from the SLB a member must be granted an approved leave (following the standard leave application process), obtain approval from the SLB Committee and exhaustion all of his or her own accrued sick, vacation and personal leave. The SLB Committee considers applications for income replacement based on information provided by the employee and his/her physician(s). In order to request Non-Unit Sick Leave Bank benefits an employee must submit the following items to the SLB Committee care-of the Human Resources Employee Service Center by mail, fax or in-person:
1. Written request to draw from the SLB identifying:
- The dates for which they are on an approved leave and requesting income security
- The date they intend to return to work,
- If are on an approved intermittent leave, the approved work schedule.
2. Copy of the Certification of Health Care Provider for an Employee's Serious Health Condition form submitted to the department with the leave request. SLB members do not accrue sick or vacation time while drawing from the SLB, however these accruals are restored after the member returns to their job. Questions: Kelly Pleasant
AFSCME Extension of Sick Leave
Please contact Labor Relations for information on this benefit.