Getting Started: The New Employee Onboarding Checklist

Welcome to UMass Amherst! We are thrilled to have you on board and want to ensure you get off to a smooth start. To help you hit the ground running, here are a few important tasks that may need your attention: 

Payroll and Benefits Orientation: Have you attended your benefits orientation? If not, please contact your department administrator to get signed up and receive the necessary email. 

New Hire Paperwork: Make sure the new hire paperwork you received at your email address is complete. Need help? Just let us know! 

Parking Pass: Obtain your parking pass: You can pick up a temporary parking pass immediately at the Transportation Services office (Whitmore Building, Room 139). Permanent passes will be available after you receive your first paycheck.
 
GIC Enrollment: Sign up for the Group Insurance Commission (GIC) health insurance in the GIC portal. This is necessary for accessing your health insurance benefits. 

Flexible Spending Account (FSA): An FSA can help you save on healthcare and dependent care expenses. Learn more and enroll if it's right for you. 

Campus Tools: Find convenient links to campus maps, organizational charts, and university calendars. 

Software Access:
If your position involves working on a computer, be sure to confirm with your supervisor that you have access to the following essential software and that they can guide you on how to use it.

• Microsoft 365 (Word, Excel, PowerPoint, Outlook)
• Microsoft Teams
• Zoom
• OneDrive

There may also be specialized software required for your role. Your supervisor will provide details or direct you on how to obtain the necessary programs.

We understand that there is a lot to keep track of when starting a new job, but we're here to support you every step of the way. That’s why we’ve created the New Employees’ Guide webpage with helpful links to everything above and more.

We hope your first few weeks have been exciting and productive! Here are some essential resources to help you settle in and thrive:

• Meet the Chancellor: Get to know our Chancellor, Javier A. Reyes, and learn about his vision for UMass Amherst and commitment to our community.
• Take a Virtual Campus Tour: Get familiar with our beautiful campus!
• Payroll Information: Access the payroll calendar and view your pay statement online through HR Direct.
• Pick Up Your UCard: Your UCard serves as your employee ID, library card, and more. Don't forget to pick it up!
• Secure Your Parking: Make sure you have requested your permanent parking pass after receiving your first paycheck.
• Stay Safe: Complete the active threat training and sign up for emergency text alerts to stay informed and prepared for emergencies.

Key Policies and Guidelines

• Review workplace policies and guidelines relevant to your employment at the university.

Complete Required Trainings

• Respectful Workplace Training
• Conflict of Interest (COI) Training
• Ethics Training (within 30 days of employment)
• HIPAA Training (for those in healthcare related positions)

Faculty Resources

• New Faculty Orientation
• Quick Start Guide for New Faculty

We're here to support you! If you need anything or have questions, please don't hesitate to reach out.

As part of our UMass Amherst community, you play a key role in helping us realize a bold and exciting vision for the future. Our Strategic Plan is more than a set of guiding principles—it’s a roadmap that drives our mission to excel as a world-class research university, foster an inclusive campus culture, and make a lasting impact on society.

We encourage you to explore our Strategic Plan and see how our values, mission, vision, and goals come together to create meaningful change. These foundations shape the work we do every day and guide us towards our shared purpose.

We encourage you to explore our Strategic Plan and see how our vision, mission values, and goals come together to create meaningful change. These foundations shape the work we do every day and guide us towards our shared purpose.

• Our Vision: Get inspired by our vision for the future of UMass Amherst.
• Our Mission: Discover what drives UMass Amherst and the difference we’re making locally and globally.
• Our Values: See the principles that define our community.
• Our Goals: Explore our priorities and how they help us achieve our mission. 

Thank you for being an integral part of our community and for your commitment to shaping the future of UMass Amherst!

As you continue your journey at UMass Amherst, we want to highlight the many ways you can engage with our inclusive campus community. UMass Amherst is committed to fostering a culture where everyone feels welcomed, respected, and supported. Here are some of the resources and groups dedicated to building an inclusive environment for all employees:

Inclusion Resources at UMass Amherst:

• Office of Equity and Inclusion: This office leads initiatives and offers resources to cultivate a respectful, inclusive campus environment. Explore programs, workshops, and support services aimed at advancing equity and inclusion across campus.
• Employee Resource Groups (ERGs): These groups provide opportunities for networking, mentorship, and professional development, while supporting the recruitment, retention, and advancement of underrepresented employees. Current ERGs include:
  • UMass Allies for Illness and Disability Access (UMAIDA) Network
  • UMass Faculty and Staff of Color Network
  • UMass International Staff/Faculty Network
  • UMass LGBTQIA+ Network
  • UMass Veterans Network
• Office of Religious and Spiritual Life: The office supports diverse spiritual needs and offers services for the religious and spiritual growth of our community, ensuring a welcoming space for people of all faiths and beliefs.
• The Stonewall Center: This support and resource center for the LGBTQIA+ community provides educational programs, advocacy, and social activities to promote a safe and inclusive campus for all.
• Building Bridges Initiative: Building Bridges is a UMass public art and engagement initiative that offers programs and activities that promote cross-cultural understanding, strengthen community bonds, and celebrate our diverse campus. 

We encourage you to explore these opportunities, connect with colleagues, and contribute to our thriving community. UMass Amherst is a place where everyone belongs, and we’re here to support you every step of the way!

Now that you’re well into your role at UMass Amherst, it’s a great time to explore the resources available to support your career growth. We’re pleased to offer a range of programs and services from dedicated teams across campus, along with LinkedIn Learning to enhance your development.

Professional Development Opportunities

• Workplace Learning & Development (WLD): WLD offers workshops and courses on communication, project management, leadership, and more to help you excel in your role and prepare for future opportunities.
• Partnership for Worker Education (PWE): PWE provides high-quality worker education to a wide range of employees - service maintenance, food service, clerical and professional - offering skill-building programs, certifications, and career ladder opportunities to support career growth.
• Office of Faculty Development (OFD): OFD supports faculty with workshops, seminars, and consultations on teaching, research, and professional growth, creating a network of peer support.
• LinkedIn Learning: Gain free access to thousands of on-demand courses in technical skills, leadership, productivity, and more through LinkedIn Learning.

Remember, we're always here to support your ongoing success. If you have any questions or need assistance, please don't hesitate to reach out.

Now that you are beginning to settle into your new role at UMass Amherst, it’s a great time to explore and connect with our vibrant campus community. Here are just a few examples of the many enriching activities and resources available to you:

Discover UMass Amherst:

• Fine Arts Center: Experience world-class performances, exhibitions, and events in performing and visual arts.
  • Performing Arts: The extensive performing arts programs of the Fine Arts Center engage and inspire the campus and communities.
  • Visual Arts: The Fine Arts Center’s Museum and art galleries promote a standard of excellence in the contemporary visual arts and provide a forum for dialogues about art that probe aesthetic, political, and social issues.
• Department of Music and Dance (HFA): Attend performances by students and faculty, showcasing exceptional musical and dance talent.
• Athletics: Cheer on our student-athletes, whether at a football game, track and field event, or any of the 22 varsity sports teams’ events.
• Lectures and Discussions: Stay engaged with thought-provoking lectures and events featuring renowned experts and speakers.
• Campus Events Calendar: Find a range of upcoming events on the UMass Amherst Events Calendar.

We hope you'll take advantage of these opportunities to make the most of your time at UMass Amherst!

As part of our commitment to fostering a healthy and supportive environment, we’re excited to share some wellness resources available to you as a valued member of our community. Whether you’re looking for mental health support, physical fitness options, or holistic well-being resources, UMass Amherst offers a variety of programs to support your health journey.

Wellness Resources for UMass Employees

• We are a Health Promoting University: UMass Amherst is dedicated to creating, cultivating, and sustaining a healthy environment for our entire campus. By integrating the values of the Okanagan Charter, we promote a holistic view of health—encompassing physical, mental, spiritual, and social well-being—and aim to embed health into all aspects of campus life.
• WorkWell@UMass: This comprehensive online resource offers tools, wellness tips, and information to help UMass employees stay balanced and healthy. Explore resources designed to support your physical, emotional, and social well-being.
• University Health Services (UHS): UHS is your on-campus healthcare center, offering a full range of medical services tailored to the needs of our campus community.
• Recreation & Wellbeing (RecWell): RecWell offers memberships that grant access to our state-of-the-art fitness facilities, exercise classes, and wellness programs. Whether you’re interested in yoga, swimming, strength training, or joining a sports league, RecWell has options to fit your schedule and wellness goals.
• Calm App Access: All UMass Amherst employees have free access to the Calm app, providing you with tools to reduce stress, improve sleep, and practice mindfulness. Download Calm to explore a wide variety of meditations, sleep stories, and guided sessions to support your mental wellness anytime, anywhere.

Remember, your well-being is a priority at UMass Amherst. For questions or additional support, please reach out. We’re here to help you thrive!

As part of our commitment to fostering a respectful, supportive, and inclusive environment at UMass Amherst, we’re pleased to share a range of resources dedicated to helping you feel supported and valued in our community. These resources are designed to provide guidance, resolve conflicts, and encourage a respectful and productive work culture for everyone.

Your Resources for Support and Guidance:

• Employee Counseling and Consultation Office (ECCO): ECCO offers free, confidential counseling and consultation services to help you navigate personal and work-related challenges.
• Employee Assistance Program (EAP): Our Optum EAP provides 24/7 access to resources, counseling, and support for you and your family members. Whether you’re dealing with stress, family matters, or financial planning, the EAP is here to help (use access code Mass4You).
• Building a Community of Dignity and Respect: We’re dedicated to creating a community where every individual feels safe and respected. Through this initiative, we aim to uphold dignity and respect across campus, ensuring all employees have access to a supportive and inclusive workplace.
• Ombuds Office: The Ombuds Office is a confidential, neutral, and independent resource that provides guidance, conflict resolution, and support. The Ombuds team is available to help you address workplace challenges with an impartial and supportive approach.
• Equal Opportunity Office: Our Equal Opportunity Office is dedicated to ensuring equal access, fair treatment, a campus community free from harassment and discrimination.
• Workplace Bullying Process: We are committed to maintaining a work environment free from bullying and harassment. If you experience or observe workplace bullying, our structured process ensures that each report is thoroughly reviewed and addressed with confidentiality and respect. 

We encourage you to take advantage of these resources, whether you’re seeking advice, conflict resolution, or simply a listening ear. Together, we’re building a workplace where everyone can thrive.

As a valued member of the UMass Amherst community, you have access to a wide range of resources designed to enrich both your work and personal life. From convenient dining options to professional development, we encourage you to explore these benefits to make the most of your experience with us.

Maximize Your UMass Amherst Experience

• Dining Excellence: UMass Amherst dining has been ranked #1 in the nation for eight years in a row! With meal plans available for faculty and staff, you can enjoy the award-winning Dining Commons, cafes, and the separate, full-service Commonwealth Restaurant.
• Tuition Waiver: Our tuition waiver program allows employees—and their eligible family members—to save significantly on courses and degree programs. Whether you're interested in furthering your own education or supporting a family member’s learning journey, this benefit is a great way to pursue higher education affordably.
• Library Resources: Access a vast collection of research databases, digital archives, books, and journals, plus exhibits and resources for personal and professional growth.
• On-Campus Child Care Services: The UMass Center for Early Education and Care offers convenient, reliable childcare options, helping you balance work and family life.
• Recreation and Fitness: The Recreation Center (RecWell) offers employees affordable access to top-notch fitness facilities, including weight rooms, swimming pools, basketball courts, climbing walls, and a variety of group fitness classes such as yoga, spin, and more.
• Commuter Options: For those commuting to campus, UMass Amherst provides discounted and free options for local transit services, along with a carpooling program that’s convenient and eco-friendly. 

Take full advantage of these benefits and resources to enhance your UMass Amherst experience and make your time here rewarding and fulfilling. 

Did you know that as a UMass Amherst employee, you have access to a variety of exclusive perks and discounts? These benefits are available to support you in both your personal and professional life.

Free Subscriptions

• New York Times: Stay informed with a complimentary digital subscription to The New York Times, bringing you daily news and insights.
• Consumer Reports: Make informed purchasing decisions with free access to Consumer Reports.
• Kanopy: Explore a vast collection of critically acclaimed films and documentaries with Kanopy.

Employee Discounts

• Cell Phones and Plans: All employees are eligible or discounted wireless rates.
• Technology: Get deals on computers, accessories, and software.
• Campus Store: Enjoy a 10% discount on books, apparel, and more with your UCard.
• Core Stream/Compass Tools: Explore additional discounts on a broad range of products and services through Core Stream and Compass.

Make the most of your time at UMass Amherst by taking advantage of these great perks!