Join Our Team: Become an Administrative Assistant

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Join the Honors College Administrative Team!

The Commonwealth Honors College seeks a highly organized UMass undergraduate student for an Administrative Assistant position beginning in August 2025 through the academic year 2025/2026.

CHC Student Administrative Assistants work under the direct supervision of the CHC Administrative Team (Accountant, Assistant Dean of Administration and Finance, HR Generalist & Administrative Coordinator)

Responsibilities of the position may include any of the following:

  • General Office:
    • Update the CHC SharePoint website upon request (post articles relating to college Staff/Faculty, update calendar, upload files to the sites “Documents” section, add “Save the Dates” for important events, etc.)
    • Draft/format various templates upon request
    • Conduct Weekly Inventory and keep organized: office supplies, kitchen supplies, etc.
    • Assist in the maintenance of database and excel lists
    • Assist in tasks related to the onboarding & offboarding of CHC staff (updating college's organizational chart, creating nametags, assembling welcome ‘swag bags’, etc.)
    • Assist in planning and execution of CHC events (Holiday Party, Year End Celebration, monthly Dean’s Lunch, etc.)
    • Restocking coffee station daily
    • Send emails as requested to various departments within college as well as UMass Amherst as a whole
    • Maintain confidentiality regarding FERPA and/or administrative projects
    • Document hours and work completed and follow the guidelines contained in the Student Employment Handbook
  • Special Projects:
    • Identify process improvements that could be implemented to help CHC Administrative Staff
    • Assist in the development of administrative forms and online resources for staff and faculty

Skills of the position:

  • Required:
    • General knowledge and skills of Microsoft 365 applications including Outlook, Microsoft Word & Excel
    • Ability to use office equipment – computers, printers, copiers, etc.
    • Strong oral and written communication skills
    • Detail Oriented
    • Highly Organized
  • Preferred:
    • Experience using Microsoft SharePoint and Teams
    • Experience creating forms with Google Forms, Microsoft Forms and Adobe Acrobat
  • Likely to learn on the job:
    • More advanced skills in Microsoft 365, including SharePoint, Teams, OneDrive and other productivity applications
    • Adobe Acrobat Pro
    • Canva (Creating digital advertisements/posters)
    • Lucid Chart
    • DocuSign
    • Database systems management

Important Information for the position:

  • Total number of hours are to be determined, but will range from 8-15 hours per week
  • Candidates should expect to work on site at CHC (third floor above Roots Café)
  • Expectations of the staff member are to:
    • Establish a general schedule with the CHC Admin Team at the start of each semester
    • Attend to the work tasks assigned and to keep clear records of work tasks status on the shared work tracker system
    • Inform the Assistant Dean of Administration and Finance of any changes to their schedule
    • Check in with your manager(s) as needed to successfully complete assignments and communicate any concerns (i.e. ask questions, receive feedback, provide updates, etc.)
    • Attend any required/optional training sessions to establish a relationship with coworkers and learn how to perform certain tasks related to the job

Hourly Rate: $16.50

Apply online by February 10, 2025 for consideration.

If you have any questions, you may contact gregoryarmst [at] umass [dot] edu (Gregory Armstrong).

Article posted in Community for Current students and Staff