Presenting at MassURC
What to Expect at the Conference
The day of the conference is an exciting experience for students and faculty! Knowing the schedule and general structure of the day will help you to familiarize yourself with day's events and to alleviate at least some of the “presenter jitters.”
In addition to your own presentation, we encourage you to review the schedule and identify presentations of interest taking place at other times throughout the day. Take advantage of the chance to learn from and engage with other Presenters as well as to support your peers.
Using the Conference App
To help you navigate the day, we strongly recommend that you access the MassURC 2020 app ahead of the conference day. The app provides any information you would need for the day: presentation schedules with times and locations, details on each presentation including abstracts, a list of all presenters and faculty sponsors, parking and directions, tools for networking with other attendees, and more.
The MassURC 2020 app will be available to view online or as a downloadable phone app starting Friday, March 27, 2020.
When you arrive, locate the registration table for your name badge, which will be in alphabetical order. The staff working at registration or the info desk can provide you with additional conference information and answer your questions.
Coat and Poster Check
You may check your posters, coats, hats, gloves, etc… at the coat check. There will be signs directing you, or you can ask one of the staff members where to go. Lines tend to get long in the morning before the keynote as well as before and after lunch, so plan in advance. It’s always a good idea to arrive with plenty of time to get checked in before you present.
If you are presenting an ePoster, you may choose to submit your electronic presentation in advance of the conference or on the conference day. For those who do not submit their presentation in advance, plan to arrive 45 minutes prior to your presentation time to check-in at the ePosterBoard desk. The ePosterBoard staff asks for your electronic presentation on a USB stick, which they will transfer to their system to cue up for your scheduled board station and time.
Welcome and Keynote
The welcome and keynote presentation will be in the Marriott Center (10th floor) at the UMass Campus Center at 9:30 a.m. All presenters are encouraged to attend, and continental breakfast will be available.
Note: The first session occurs before the welcome.
Be on Time
Be on time for your presentation! Arrive at least 15 minutes before your assigned time. This will ensure that you can register, check any items that you don’t want to carry with you, find your presentation location, and begin setting up. Time management on the day of the conference really helps to ensure that you have the best experience possible.
We encourage all Presenters to dress professionally for the day of the conference. Legislators and university leaders often attend MassURC, so it is advisable to present yourself as you might for an interview. Jeans, t-shirts, and sweatshirts are discouraged.