Mutual Mentoring Grant - FAQs

Some commonly asked questions and answers about the Mutual Mentoring application process: 


Q: I previously received a Mutual Mentoring Micro grant, can I apply again this year?  

A:  You can apply again for a MM Micro grant. However, priority will be given to individuals who previously have not received a grant. You also may apply as a member of a Team Grant application.  

Q: Can I apply as both a member of a Team Grant Mentoring Application and also apply as an individual for a Micro Grant? 

A: You may apply as part of a Team grant application and also submit a Micro individual grant application during the same round. However, given that the Mutual Mentoring Program is highly competitive, the review committee will consider equity of distribution among faculty applicants. 

Q: Is mutual mentoring grant support available to full professors? Lecturers? Librarians?

A: Yes. Tenure-track faculty from all ranks and non-tenure track faculty and librarians with continuing appointments are eligible for the MM program.

Q: Can non-continuous appointment faculty apply for a grant or be a part of a team?

A:  Non-tenure-track faculty without a continuous appointment are not eligible for micro-grants. They can partner with tenure-track or non-tenure-track faculty with continuing appointments as a mentoring partner or as a core team member if the team already has four faculty who are in the tenure-track or have continuing appointments. 

Q: Can our team apply for both and ADVANCE and an OFD Mutual Mentoring Team Grant?

A:  Yes.  Your team may submit to both ADVANCE and OFD's programs, if your application fits the criteria. Please indicate that in your application form.  ADVANCE and OFD have a collaborative review process for applications submitted to both programs. Successful teams will only receive one award.

Q: What is the distinction between the core team members and mentoring partners?  

A: The Core Team is comprised of UMass Amherst faculty who are invested in the mutual mentoring project, have participated in its development, and will engage throughout the project year in its administration. Eligible core team members are tenure-track full-time faculty or full-time lecturers/teaching or research faculty with continuing appointments.  The core team is comprised of four of more faculty and may include a mix of types and ranks of faculty, as long as the majority of the individuals on the core team meet the eligibility criteria. Mentoring partners do not play as key a role in the implementation of the project. They also can be faculty from other institutions.  


Q: Do you have any particular requirements regarding the format of the proposal?

A: Please answer each of the questions in less than 300 words each.  Use the Word document provided.

Q: If I am unable to contact my department chair before the deadline, can I still submit the application?

A: Heads/Chairs are required to review and approve the project.  It is recommended to contact them early on in the process of developing your proposal to avoid the possibility of last minute unavailability. 


Q: Is it okay to not know the exact person we're looking to consult with as a mentor, when constructing the budget?

A:  Your application does not need to include a mentors' confirmation that they will participate in the project.  However, it is important to demonstrate in your proposal that you have clear mentoring objectives and plans for addressing those areas. You may include mentors who you believe would participate in your project.

Q: Can my application focus on " ... " ?

A:  If you are wondering whether your idea is suitable for a Mutual Mentoring grant application: first, review the guidelines, look at past examples, and consider the MM priority areas to see if your project fits within these parameters.  Also, OFD welcomes your questions, so feel free to contact us.    


Q: What can I ask for in the budget?  What expenses are okay?

A: You can ask for reimbursement for those costs that are directly related to carrying out your mutual mentoring project, under the guidelines of the UMass Amherst Business Expense Policy. (e.g. UMass does not allow the reimbursement of meals between 2 UMass employees, or paying for faculty time, etc.)  It is wise to review your budget with your department's bookkeeper in advance of submission.  MM grants do not fund student research assistants. However, MM awards have provided funding for student hours when assisting a team with administering the MM project (such as scheduling meetings).  

Q: Can emeritus faculty be solicited for consultation services or be part of my mentoring network?

A: Yes, emeritus faculty members can be included as a mentoring partner, but only be compensated for their participation if they have not been at UMass Amherst for over a year.