In accordance with University policy, the Responsible Signature Authority (DeptID Manager/PI) has the prime responsibility for authorization of expenditures for their DeptIDs. The Responsible Signature Authority listed on a DeptID may delegate Signature Authority to another staff member (Students cannot receive signature delegation). Click this link to submit your Signature Delegation Kuali Form.
- Signature Delegation for Non-Sponsored Chartstrings
- Use with Departmental / Sub Departmental Level DeptIDs (DeptIDs ending in 000)
- Covers Non-Sponsored funds under the Departmental DeptID (Funds starting with 1XXXX, 51XXX, 52XXX, and funds > 53499)
- Signature Delegation for Sponsored Chartstrings and Faculty / PI DeptIDs
- Use with Faculty / PI DeptIDs (DeptIDs ending with 001 - 999), this delegation will also cover any Non-Sponsored Chartstrings under the PI DeptID
- OWL training for 'Post Award-Financial Research Administration Training for Principal Investigator Signing/Approval Authority on Sponsored Projects Cost Allowability for Sponsored Grants' must be completed before the signature delegation is granted. To take this training, log into the Controller's Office OWL page
Note:
- The Manager listed on a DeptID is the only person that can give Signature Delegation. A delegate cannot give out Signature Delegation in place of the manager
- A Signature Delegation Form is not required for bank card and employee reimbursements in Concur. Users in Concur can assign delegates for authorizing expenditures on their behalf
- While the OWL training is required for the delegate for Signature Delegation for Sponsored Chartstrings and Faculty / PI DeptIDs, the training itself does not provide signature delegation; the Signature Delegation Kuali Form needs to be completed to obtain signature delegation
- The Signature Delegation Kuali Form does not grant the delegate access to any roles in our financial systems (BuyWays, Concur, etc.). To obtain these access roles, once the Signature Delegation Kuali Form has been completed, an AFIT Finance Access Request Form must be completed
- Signature Delegation does not replace the manager listed on a DeptID. Please use the Department ID Manager Change Request Form if the manager is changing (Ex. New Department Head/Chair)
- The PeopleSoft query: "GL_AMH_DEPTID_MANAGER" can be used to lookup a DeptID Manager
