Year-End Close Deadlines : Controller's Office : UMass Amherst

FY'26 Dates Year End Closing Dates (Dates are subject to change)

Due Date	Day	Time	Category	Task
4/24/2026	Friday		Payroll	The Budget Office is responsible for ensuring that State and Tuition Retention funds are fully expended by the end of the fiscal year. All change of funding requests impacting State and Tuition Retention funds must be submitted to HR by Friday, April 24, 2026. (Note that GOF2 should NOT be used on personnel actions.) After April 24th, the Budget Office will review all personnel actions involving these funds and may not be able to allow funding changes as we get later into the fiscal year. If you predict you will have a significant funding change that you are unable to process before the deadline, please contact the Budget Office so we can try to account for it in our year-end balancing.
5/29/2026	Friday		Payroll	FY26 or FY27 (for Non State & Tuition Retention Funds) Payroll Funding Swaps are due to HR by May 30th for processing. If funding is not changing for FY2026, do not send in the paperwork. For those that process their funding swaps via ePAFs please make sure that they are all in for the Pay Period Ending (PPE) 5/30/2026. If any changes are needed, you will still have the PPE 6/13/2026 to make those corrections/changes.
6/11/2026	Thursday		Endowments	Endowment Payout Accounts (Funds 53800 & 53810) This Fiscal Year Scholarship requests must be submitted to Suzanne Schilling in the Financial Aid Office by this date. * This is for accounts that are required to return unspent balances back to principal at year end. Any questions about Endowment Payout accounts, or if unsure if your account returns to principal at year end contact [email protected].
6/19/2026	Friday		Endowments	Endowment Payout Accounts (Funds 53800 & 53810) All transaction must be posted by this date for endowment accounts with remaining balances that are required to be returned to principal at year end. Any questions about Endowment Payout accounts, or if unsure if your account returns to principal at year end contact [email protected].
6/22/2026	Monday		Accounts Payable	Invoices and Journal Vouchers against FY2026 PO Encumbrances must be submitted to UPST by this date.
6/18/2026	Thursday		Concur Bank Card Allocations	Concur Bank Card allocation and expense activities for FY26 should be submitted in Concur no later than Thursday, June 18, 2026. Every effort should be made to allocate all FY26 activity prior to the deadline. The last day for allocation should be reserved for activity from the previous week.
6/22/2026	Monday		Concur Expense Reports	Concur Expense Reports should be fully approved by Monday, June 22,2026. Every effort should be made to allocate all FY26 activity prior to the deadline. You can still access Concur after this date, but any expense reports not approved by this day may be reflected in July of FY27. Concur expense report availability and processing are not impacted by the year-end close process.
6/23/2026	Tuesday	12:00pm	Cash Management	Foreign Currency Wire Transfer Requests – Last day to submit Wire Transfer Requests to the Controller’s Office for processing by Treasury
6/22/2026	Monday	5:00pm	Accounts Payable	Direct Pay Vouchers must be submitted to UPST by this date.
6/24/2026	Wednesday	12:00pm	Cash Management	USD Currency Wire Transfer Requests – Last day to submit Wire Transfer Requests to the Controller’s Office for processing by Treasury
6/26/2026	Friday	5:00pm	Accounts Payable	Purchase Orders and Invoices exported from BuyWays to PeopleSoft will be put on hold. (BuyWays users may continue to enter requisitions in BuyWays, but Purchase orders will not be exported to PeopleSoft.)
6/30/2025	Monday	2:00pm	Cash Management	Cash Deposits - Walkups/in-person deposits must be in the Bursar's Office by 4:00 pm.
7/2/2026	Thursday		Accounts Payable	Purchase Order Roll-over into FY27 *Note: - If, due to budget constraints, you do not want your BuyWays requisition to become a purchase order prior to FY27, you may enter it in BuyWays as a draft cart, but do not submit it to workflow until after rollover has been completed.
7/2/2026	Thursday		Accounts Payable	Purchase Orders and Invoices exported from BuyWays to PeopleSoft will resume on (after the PO Rollover is complete)
7/13/2026	Monday	2:00pm	General Accounting	Electronic Recharge Uploads - Electronic feeds for this Fiscal Year must be sent to [email protected] or sent directly to the UITS server. * For recharge uploads to be posted in this Fiscal Year, the header must have a June 2026 date.
7/13/2026	Monday		General Accounting	Hard Copy Recharges - Recharges submitted on pdf forms must be sent to [email protected] by 7/13 (These are recharges from departments that are unable to submit electronic recharge requests and need to be manually entered by the Controller's Office).
7/13/2026	Monday		General Accounting	Journal Entry Requests must be received by the Controller's Office by 7/13 (These are requests from departments that do not have access to electronic journal entries or need cross-campus journal entries processed).
7/15/2026	Wednesday		General Accounting	Journal Workflow Entries - Input via Journal Workflow must be submitted by 7/15
7/17/2026	Friday		General Accounting	June Month End and Fiscal Year 2026 Actuals Ledger GL Closing (AP and Expenses close on June 30th)
PO Rollover			Accounts Payable	Purchase orders and invoices exported from BuyWays to PeopleSoft will be put on hold on June 26th (5pm). BuyWays users may continue to enter requisitions, but purchase orders will not be exported to PeopleSoft until the FY rollover is complete. For outstanding commitments on FY26 POs to roll into FY27, the FY26 POs must be in an approved or dispatched status with a valid budget check. There must be a valid budget row in the appropriate departmental FY27 budget to accommodate the rolled balance on the PO, or the PO will fail budget checking. Asset receiving on FY26 POs must be vouchered by 6/30/26, therefore, the invoice and packing slip must be submitted to the Controller’s Office by 6/24/26. To be considered received, an item must be inspected and tagged. During the FY26 close, UPST will be reviewing any old POs that remain open. Any PO created prior to 7/1/24 are scheduled to close. If no action is taken by the PO owner, UPST will close the order on June 26th starting at 4pm. If there is a valid business reason that the PO cannot be closed, please submit a case to UPST at A&[email protected], for review and final determination.
AP Check Runs			Accounts Payable	The A/P check runs during the last few weeks of the fiscal year are: 6/16, 6/18, 6/23, 6/25, and 6/30. The first A/P check runs of FY27 will be on 7/2 and 7/7.
Payroll				Payroll journals for PPE 6/27/26 are created on July 1, 2026 (journal date: 6/29), and for the split payroll on July 17, 2026 (journal dates: 6/30 and 7/17/26).The challenging payroll run is the pay period beginning June 28th and ending July 11th. PeopleSoft HR processes the biweekly payroll one week at a time. The determining factor on whether earnings will be considered part of week one or part of week two is the “earnings end date.” For example, unless otherwise noted on the split payroll matrix, hours worked in week one will have earnings end date of June 30th or July 11th and will split 3/7ths to FY26 and 4/7ths to FY27. Hours worked in week two will have an earnings end date of July 11th and will be fully expensed in FY27. Please refer to the Payroll Matrix (link below) for exceptions. Please note that during the final (split) payroll, all retroactive payroll redistributions, manual checks, and check reversals will be expensed in FY26 and all employee payments for travel will be posted in FY26. Campuses must identify projects/grants that should not be split between fiscal years and determine which year they belong in. The GL/GM teams have created trees that will be used by HR. The last day to make changes to the sponsored project/grant trees is June 23rd. The fringe benefit rate applied to payroll is the rate in effect for the fiscal year of the payroll expense. The FY26 fringe rate is 35.60% (Health/Retirement/Terminal Leave) and 2.21% for payroll taxes (UI/UHI/Medicare/Paid Family Medical Leave). The proposed fringe rates for FY27 are 43.99% and 2.12% for payroll taxes.
Payroll				Payroll Matrix Link