Surplus Equipment Sale Form

Procedure for Sale of Surplus Equipment

1. Department identifies equipment as surplus to their department heads

2. Department fills out Surplus Equipment Sale Form and emails it to the Property Office.

3. A copy of the form is sent to the Property Office to verify the information.

4. Municibid.com is an online auction platform that many government agencies utilize to auction surplus property to the public. Only government agencies can auction items on Municibid. Bidding is open to the public across the United States and Canada. To access the Municibid site, go to: https://municibid.com

5. The award goes to the highest responsible bidder that meets or exceeds the minimum bid listed for each item or category listed in the bid. All items not bid on or not receiving a bid that at least equals the minimum amount listed will be disposed of for scrap value or held until the next surplus equipment bid at the discretion of the Controller’s Office.

6. The winning bidder will be notified with instructions on how to pay and where to pick up their purchase. 

7. All items must be picked up within 14 days of notification unless other arrangements have been made. 

8. The Controller’s Office will maintain a file on all equipment disposed of for review by all interested parties for a period a least equal to what is defined by Massachusetts record retention requirements.