Chartstring Inactivation Request Form

To inactivate a non-sponsored chartstring, use the Chartstring Inactivation Request Form. Complete it and send it either:

• by campus mail to the Controller's Office, Attention: Chartfield Maintenance
• or by email to @email

To inactivate a Chartstring, make sure the Chartstring is no longer used for:

• Payroll
• Recharges (Example: Telephone, Mail etc.)
• Open Purchase Orders or Requisitions
• Procard or Travel Card

The following balances should be brought to zero depending on fund type:

• Budget Balance 
• Cash 
• Liabilities (All Funds for Accounts starting with 2XXXXX)
• Fund Balance 
• Other Balance Sheet Balances (All Funds for Accounts: 110001 to 299999)

The Controller's Office will clear off Fund Balances for the following funds:

• 11000 - State
• 51006 - Tuition Retention
• 51342 - GOF
• 52129 - Research Trust Fund

NOTE: Sponsored Project inactivations go through Research Accounting