FY 2021 Closing Dates
|Month||Fiscal Period||ACTUAL Ledger Closing Date||ADJUST Ledger Closing Date|
|August||2||09/11/2020 *||09/18/2020 *|
|September||3||10/09/2020 *||10/23/2020 *|
|June||12||07/09/2021 **||07/30/2021 **|
Rules for Determination of Close Dates:
- There must be at least 5 business days after the month end to close the actual ledger. If there are less than 5 business days the ledger close will go out to the next Friday.
- The Friday for year-end close is the Friday of split payroll week.
- Ledger closes are scheduled for Friday's due to the length of time is takes for monthly reports to run after closing.
Logic for ADJUST Ledger Close:
- The ADJUST ledger will be used for the monthly/quarterly adjustments after the ACTUALS ledger has closed.
- The ADJUST ledger will close 1 week after the ACTUALS ledger closes. For the quarter close, the ADJUST ledger will close 2 weeks after the ACTUALS ledger closes.
- For Fiscal Year End, it will close at the last day of July.
Logic for Period 998:
- Period 998 is for annual adjustments.
- This period will open on April 1st and will close on September 3, 2021.
- After the period is closed, any additional adjustments will need to be requested thru the Associate Controller in the President's Office.
* For the November and May month end close, the ACTUALS ledger will close one week later that normal to allow for 5 business days of processing. The ADJUST ledger will close one week after that.
Additional Notes on Business Units:
- UMWOR, WUMMF, WCCCP, WCPSP, WCS00, WCS01, WCS03 thru WCS11, EL600, EL610 and EL650.
- WCS02 will be located in Amherst, but belongs to WCCCP.
Building Authority & Foundation Business Units
- UMBLD and UMFND business units will follow the same closing schedule outlined above. Activities will be booked at the President's Office on a quarterly/annual basis. These business units are shared across campuses and are identified by campus using the department number. Below is the list of departments:
- AMH1000000 - Amherst
- BOS1000000 - Boston
- CEN1000000 - President's Office
- DAR1000000 - Dartmouth
- LOW1000000 - Lowell
- WOR1000000 - Worcester