FY 2020 Closing Dates

Rules for Determination of Close Dates:

• If the first day of a calendar month falls on a Sunday, Monday, or Tuesday, then the month end close will be the Friday of that week; otherwise, it will fall on the following Friday.
• The Friday for year-end close is the Friday of split payroll week.

Logic for ADJUST Ledger Close:

• The ADJUST ledger will be used for the monthly/quarterly adjustments after the ACTUALS ledger has closed.
• The ADJUST ledger will close 1 week after the ACTUALS ledger closes.  For the quarter close, the ADJUST ledger will close 2 weeks after the ACTUALS ledger closes.
• For Fiscal Year End, it will close at the last day of July.

Logic for Period 998:

• Period 998 is for annual adjustments.
• This period will open on April 1st and will close on Labor Day each year.
• After the period is closed, any additional adjustments will need to be requested thru the Associate Controller in the President's Office.

Additional Notes:

 * For the August and September month end close, the ACTUALS ledger will close one week later.  The ADJUST ledger will close one week later.

** The FY2020 ACTUALS Ledger will close on Friday, 07/10/2020 while the ADJUST Ledger, for all campuses, will be 07/31/2020.  

Worcester Business Units:

• UMWOR, WUMMF, WCCCP, WCPSP, WCS00, WCS01, WCS03 thru WCS11, EL600, EL610 and EL650.
• WCS02 will be located in Amherst, but belongs to WCCCP.

Building Authority & Foundation Business Units

• UMBLD and UMFND business units will follow the same closing schedule outlined above.  Activities will be booked at the President's Office on a quarterly/annual basis.  These business units are shared across campuses and are identified by campus using the department number.  Below is the list of departments:
  • AMH1000000 - Amherst
  • BOS1000000 - Boston
  • CEN1000000 - President's Office
  • DAR1000000 - Dartmouth
  • LOW1000000 - Lowell
  • WOR1000000 - Worcester