Entertainment Expenses: (Non-state funds only): Expenditures for amusements, diversions, and any costs directly associated w/such costs (such as tickets to shows or sports events, and for morale building or recognition functions/celebrations, including retirement functions. See Business Expense Policy, Controller's Office. The Business Entertainment Expense - Employee Reimbursement form (BE-ER form) is required, when appropriate, for employee-related expenses. If entertainment is held on campus, the BE-ER form is completed, when appropriate, and maintained with the departmental records. If off-campus, the BE-ER form is completed, when appropriate, and processed with the invoice to Accounts Payable. Employee reimbursements cannot be done on a requisition/purchase order.
- CAUTION: Contact your grant accountant in the Controller’s Office before you commit an entertainment charge to a grant/contract account.